(Updated January 16, 2012)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on January 4, 2012 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Agenda Item Changes:
1. Delete re-appointment of Joan Vyse to Cemetery Bd.
2. Add re-appointment of Lori Souders to Library Bd.
3. Add Resolution to Approve Daniel Dedloff as new EMS Director
At this time B. Tidmore questioned if the above positions had been posted? Reply from Board they had not been posted.
Motion by Cole and seconded by McDonough to approve the minutes of the December 7, 2011 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence:
E-mail from Brad Riggs with AT&T stating a representative with company came to Island to observe Twp cell tower site and has submitted an option and lease agreement. Speck stated he forwarded paperwork on to Twp Attorney for review and copy to each Twp Board member.
Paperwork received from the law firm of Law & Weathers stating the judgment had been signed on December 28, 2011 by presiding judge regarding the airport law suit case.
Letter read from Sara McCafferty current director of the EMS stating she is resigning as of April 1, 2012 and is proposing the Board approve the appointment of Danielle Dedloff to fill the position.
Reports:
Pete Plastrik stated the St. James Township Recreation Plan is now complete and will need to go to the DNR by mid February.
Old Business:
Motion by Cole and seconded by McDonough to set January 23, 2012 at 7pm as the date for a joint Twp. meeting with M. Slattery regarding the air ambulance service. Motion carried. Meeting to be held in St. James Township Hall.
New Business:
Discussion of option & structure lease agreement with AT&T for lease of the St. James cell tower: Speck stated no reply back as of meeting time on the proposed agreement he had forwarded to Attorney for review. The proposed contract is a one year option which AT&T would pay $500 and if not exercise option first year would like to extend to 2 nd year. AT&T only needs 15ft space on tower taking higher ground. They will also need to expand fence area for a larger building 12X20ft. The existing building is 10X12ft. The lease agreement would be for five years and renewable and at each renewal there would be a 10% increase in cost of the lease. At this time the proposed lease would be $1,500 a month. The expense of the new building, additional fence, and any equipment would be the responsibility of AT&T. The tower structure or maintenance of, is the responsibility of the Township. Motion made by Cole to give Supervisor the authority to further negotiate the option and sign lease agreement with AT&T once it comes back from Attorney. Seconded by McDonough. Motion carried.
Re-appoint J. McDonough, E. Troutman, and D.Connaghan to the Board of Review: Motion by Wierenga and seconded by Cole to approve the appointments. Motion carried.
Request from Stoney Acre Grill for a new Entertainment Permit as required by the MI Liquor Control Commission: Motion by Wojan and seconded by Wierenga to approve request. Motion carried.
Library Bd. re-appointment tabled until February meeting. Motion by Wojan and seconded by Cole to post for the opening. Motion carried.
EMS appointment: Motion by Speck to approve the appointment of Danielle Dedloff as Director of EMS and seconded by Cole. Motion carried. Cole expressed a thank you to Sara McCafferty for her service as the present director.
Board Comment: McDonough relayed a message from Fred Walstrom regarding the possibility of a boat regatta coming to Beaver Island the first week of August 2012. Walstrom is requesting reservations be allowed at the Municipal Yacht Dock for as many as 40 to 50 boats. A meeting will be planned later in January with the Dock Committee and Jim White, Harbormaster, to discuss this request.
Public Comment: The Island owes a great debt to Ed and Willie Welter for construction of the towers.
Motion by Wojan to adjourn meeting at 8:07pm and seconded by Speck. Motion carried.
Respectfully submitted,
Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on November 2, 2011 . Also present were Jim Wojan, Ray Cole, and Jean Wierenga. Tim McDonough was absent.
Motion by Wojan and seconded by Cole to approve the minutes of both the regular meeting of October 5, 2011 and the special meeting held on October 17, 2011 . Motion carried.
Motion by Cole and seconded by Wojan to approve the schedule of payments. Motion carried.
Correspondence:
Speck read recent information received from the EMS regarding the proposed air ambulance. A joint meeting with Peaine Township will be held in the near future with the consultant for the project. It was suggested the cost for the consultant be paid by the Townships. Motion by Wojan and seconded by Cole to pay half of the consultant fees. Motion carried.
All other correspondence acknowledged by Speck
Reports:
Two representatives from CMU presented to the Board the plans by CMU to build an experimental mesocosm (an experimental ecosystem) facility at the boathouse located next to the Township Hall. Construction to begin soon on this phase of the proposed plans for the boathouse. Also a 28ft research vessel, under construction at this time will be berthed at the boathouse arriving here sometime during the summer of 2012. Plans also for a museum on the upper floor of the boathouse.
Old Business:
Attorney Feedback on combining EMS and BIRHC: The Intergovernmental Agreement Creating Beaver Island Emergency Services Authority was formed in 2002, however the Authority never impaneled and no members chosen. This agreement between the Beaver Island Rural Health Center and the two townships would need to be amended before combining EMS and BIRHC. The Beaver Island Rural Health Center's articles of incorporation and bylaws would need to be amended to reflect an additional purpose of the nonprofit corporation is to provide ambulance services. Other legal issues to consider include: (1) Townships would be contracting with the BIRHC to provide ambulance services in the townships as well as the health care services they now provide. (2)An agreement would need to be reached concerning the price the townships would pay to the BIRHC for ambulance services and (3) The townships would need to arrive at an agreement concerning the legal status of the ambulance vehicles, whether the townships would retain title or be transferred to the BIRHC. St. James Township Board is in favor of a merger, but will wait and see what Peaine Township Board and their attorney present. Motion by Wojan stating we are in favor of the merger and seconded by Wierenga. Motion carried.
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New Business:
Presentation by Robert Bradley, Executive Director of Central Dispatch Authority (911) for Charlevoix, Emmet & Cheboygan Counties, regarding leasing space on our communications tower: Presentation tabled as Mr. Bradley unable to get to Island due to bad weather. Speck stated the CDA is proposing placing an antenna on the tower with the hope of improving cell phone use on the Island . The board suggests leaving space open for others also. A suggested term of lease to be 30 years, but board suggests five years and then be revisited. The negotiations are on ongoing and nothing definite at this time. Motion by Cole and seconded by Wojan for Supervisor to continue negotiations. Motion carried.
Pass a resolution to pursue a $60,000 MSHDA Lighthouse restoration grant:
Rather than the $40,000 grant approved at the last board meeting in October, the opportunity is there to apply for a $60,000 grant from MSHDA. Roll call vote. All in favor.
Discuss Recreation Assets Inventory:
Pete Plastrik presented an inventory list of 23 different sites in St. James Township . Board stated a couple small parcels not included on the list as well as ½ of Iron Ore Bay .
Post Bids for Snowplowing:
Also, a notice needs to be posted for Fuel Oil. The snowplowing bid must be on an hourly basis for plowing at Governmental Center , Township Hall, DNR Building , and Island Treasurers Resale Shop. Motion by Cole authorizing Clerk to post bid notices. Seconded by Wojan. Motion carried.
Board of Review:
Motion by Wojan and seconded by Cole to approve December 16, 2011 as the date for the 2011 St. James Township December Board of Review. Motion carried.
Motion by Wojan and seconded by Cole to adjourn at 8:55pm . Motion carried.
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 5, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by Cole and seconded by McDonough to approve the minutes of the September 7, 2011 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments as presented. Motion carried.
All correspondence acknowledged.
Old Business:
Banking Resolution: The Treasurer and Clerk approved to sign all the documents for Commercial On-Line Banking, and the Treasurer as the Primary Administrator. Motion by Cole and seconded by Speck to approve the banking resolution. Motion carried. Roll call vote followed. All in favor.
New Business:
Resolution to Apply for Lighthouse Grant: Motion by Cole and seconded by McDonough to approve applying for a $6,000 Lighthouse Restoration Grant. Motion carried. Roll call vote followed. All in favor.
Motion by McDonough and seconded by Cole to approve Supervisor to sign second grant application thru the Michigan State Housing Development Authority in the amount of $40,000 also for the lighthouse restoration. Motion carried. Roll call vote followed.
Request Bid for Re-Roofing Township Hall with tear-off or without tear-off: Work would need to be completed by November 1, 2011 . A special meeting is scheduled for October 17, 2011 to open bids. Motion made by Cole authorizing Supervisor to solicit bids for roof. Motion seconded by Wierenga. Motion carried.
Revised Copy of NRESC By-Laws for Approval: Motion by Wojan and seconded by Cole to approve the by-laws as there are no changes at this time. Motion carried.
Request from NRESC to Approve Jeff Powers from Wildlife Club: Motion by McDonough and seconded by Cole to approve adding Jeff Powers to the NRESC. Motion carried.
Request from Office of Emergency Management to Submit Letter to Participate in FEMA Hazard Mitigation Plan Update: Motion by Cole and seconded by Wierenga to authorize Supervisor to submit letter. Motion carried.
Township to Contact Township Attorney to discuss EMS to be under the Rural Health Center : Motion by Wojan and seconded by McDonough for Supervisor to contact Twp Attorney regarding the EMS to be under the Rural Health Center . Motion carried.
Motion by Cole and seconded by Wojan to adjourn at 8:10pm . Motion carried.
Respectfully submitted,
Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on September 7, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the August 3, 2011 as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
All correspondence acknowledged by Speck.
Resignation letter from Jackie LaFreniere resigning as coordinator of the phragmities project effective 2012.
Old Business:
Speck stated he is proposing lowering the millage rates 8.5% from last year. Board approved with a motion from Wojan and seconded by McDonough to set the millage rates as follows: Allocated Operational .9643; Voted Operational 2.9976; Fire .9643;
Rural Health Center 2.0000; Airport .9014; Street and Road 1.0636; Transfer Station 1.4464; EMS .9948; and Historical Society.2347 for a total mils of 12.1071. Motion carried.
Motion by Cole and seconded by Wierenga to authorize Pete Plastrik to proceed with preparing an interim 5yr recreation plan. Motion carried.
New Business:
Motion by Speck and seconded by Cole to appoint Bob Tidmore and Larry Hansz to three terms each to the Beaver Island Transportation Authority Bd. Motion carried.
Motion by Wojan and seconded by Speck to approve the Amended Hedge and Fence Ordinance. Motion carried.
Motion by Wojan and seconded by Wierenga to approve the updated list of members to the NRESC. Motion carried.
Proof of Insurance would be needed by owner/operator of the Hot Air Balloon to set up at Lighthouse Park .
Public Comment:
There was further discussion regarding allowing reservations at the Municipal Yacht Dock by Ray Cole. Speck suggested before another boating season that Cole meet with the Yacht Dock Committee, Jim Wojan and Jean Wierenga, and Jim White Harbormaster to discuss this issue.
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on August 3, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga
Minutes: One correction to the minutes of the July 6, 2011 meeting: On page two under the heading of re-instatement of NRESC, McDonough's name was omitted as seconding the motion for approval. Motion by Cole to approve the minutes with the correction and seconded by McDonough. Motion carried.
Payments: Wojan questioned the charges from CCRC for the number of bags of granular salt received. He recommended holding that bill under he could check in to it. Motion by Cole to approve the schedule of payments without the CCRC payment, and seconded by McDonough. Motion carried.
Correspondence: All recently received correspondence recognized by Speck.
Reports: Speck reported the proposed millage figures were ready for review. He stated the proposed figures are 8% less than allowable. Final approval will be at the September meeting.
Old Business:
Phragmities Bid Award and Public Information Hearing: The bid opening has taken place and again this year the same bidder and only bidder, JF New, with a bid of $11,900, which includes all state land. A Public Information Hearing will be held on August 11, 2011 at 7pm at St. James Township Hall.
Update on Possible Reservation System for Municipal Marina: Harbormaster Jim White submitted a report stating how a reservation system would not be practical for the Marina . His report stated that in May and in September both, which is the slower times, he does take an occasional reservation. But during the other months it is first come first serve. Also if a boater only plans to be docked for a few hours there is no charge. Both Board members, Wojan and Wierenga, members of the Yacht Dock committee agreed that a reservation system would not be practical at this time.
NRESC Township Member: Motion was made by Speck and seconded by McDonough to appoint Pete Plastrik to the NRESC as the representative from St. James Township . Motion carried.
Township 5 Year Recreation Plan: The previous 5 year recreation plan for St. James Township expired in 2007. Any request for grants must have the recreation plan in place, so Speck is requesting the NRESC make this one of their first projects with Pete Plastrik spearheading this project. Motion was made by Speck and seconded by Wierenga to place this updated 5 year recreation plan in the hands of the NRESC. Motion carried.
Motion was made by Speck and seconded by Wojan to reappoint Pam Grassmick to the Human Resources Commission. Motion carried.
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Wojan stated the new flag here and progress being made to get it on pole here at Point.
EMS Fixed Wing Medical Evacuation Plan is available for review.
Motion by Wojan and seconded by Cole to adjourn at 8:25pm
Respectfully submitted,, Jean Wierenga, Clerk St. James Township
Supervisor Rick Speck called the regular meeting for the St James Township Board to order at 7:30pm July 6, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by Cole and seconded by McDonough to approve the minutes of the June 1, 2011 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence:
Speck read a letter received from K. Taylor regarding a recent FOIA request. The request was for information about the sewer system. This information was not available from the Township Clerk, the FOIA Officer, so the request was forwarded on to Moore & Bruggink, the engineering firm for the sewer system. The firm returned to the Clerk the information requested for the system, which was then forwarded on to Taylor , with the invoice stating for preparation of these documents the total cost is $186.44. Taylor stated he received more information than he wanted, plus the cost was excessive and he did not feel he should have to pay that amount. After considerable discussion by the board how to handle the outstanding invoice a motion was made by Wojan and seconded by Wierenga to go ahead and pay the $186.44, since the invoice was made out to St. James Township . Motion carried.
Reports:
Cole stated a Harbor property owner has inquired whether it would be possible to hook into the existing sewer system. The property is located just beyond the Ray Matela on Main Street . The owner is exploring all options at this time and would like a cost estimate from the engineer. A motion was made by Cole and seconded by Speck to contact the engineers and get a rough cost estimate and design estimate. Motion carried.
Speck reported the GPS system for the Phragmite survey crashed so nothing further to report on this project at this time.
On July 22, 2011 the Board of Review will meet to update errors on the assessment roll. They will not be taking comments from property owners at this time.
New Business:
Mileage Re-imbursement Policy: With the increase cost of fuel a re-imbursement to a Township employee using their own vehicle on the job is being considered. A notification from the County Clerk stated a re-imbursement of .51 per mile is being paid at this time. Motion made by Cole and seconded by Wierenga for St. James Township to adopt the mileage re-imbursement policy. Motion carried.
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Amended and Restated Resolution to Establish the NRESC: (Natural Resources and Ecotourism Steering Committee)
Several board members from both Townships as well as others from the community met recently and made substantial changes to the NRESC. The committee will act as a committee of the Townships, reporting to each Township with recommendations for action. Any plan, regulations, laws, or ordinances proposed by the Steering Committee shall be presented to the public, the Planning Commissions of each Township, and the St. James and Peaine Township Boards, who shall be the decision-makers for their respective Townships. The Committee will give an annual report to a joint meeting of the Township Boards. Motion was made by Cole and seconded to adopt the amended and Restated NRESC. Motion carried.
Public Comment:
Reservations at Municipal Yacht Dock: Questions arose again about taking reservations at the Municipal Yacht Dock. Nothing decided at meeting other than to agree for those interested in this process to do some further research.
Flag on Tower near St. James Township Hall: Jim Wojan stated he is investigating this as a crane is needed because of the height of the tower. Wojan is working with CMU to get this project done.
Bud Martin gave several suggestions to improve the area owned by the Township beyond the Lighthouse out to the waters edge. It would be necessary to update the 5year recreation plan before any improvements could be made.
Motion by Wojan and seconded by Speck to adjourn meeting at 8:50pm . Motion carried.
Respectfully submitted,
Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on June 1, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
One correction to minutes of May 4, 2011 : On page two, line four, change word will to with. Motion by Cole to approve minutes with correction and seconded by McDonough. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence:
Letter from the State of MI read by Speck stating that AD Assessing had completed their report to the State and received a perfect score of 200 for their work for St. James Township .
Other correspondence acknowledged by Speck.
Reports:
Report given by Barb Schwartzfisher updated the board on the status of plans for new ferry, which is at least 5 years away. The plans are in the designing stage at this time.
Report given by Don Vyse regarding restoration of the Lighthouse: Rather than painting the lighthouse at this time, the use of whitewash is allowable.
Old Business:
Speck stated the WWT system rehabilitation is now complete and paid. Payments for this project will be made quarterly, so the property owners hooked up to system will need to be billed regularly on a quarterly basis.
Pat Nugent was hired to fill the positions as assistant Harbormaster, restroom cleaning, trash pickup, and care of the Township Campground, beginning work on May 24.
Motion made by Wierenga and seconded by Cole to reappoint John Fiegen to the Planning Commission. Motion carried.
New Business:
Resolution to Change Sewer Use Charge:
The Sewer Ordinance that was adopted in 2003 when the sewer was constructed must be amended to allow for a rate change. The current rate is $14 per REU per month and new rate to be $24 per REU per month, billed quarterly. Resolution passes by roll call vote.
Resolution to set the starting date for the July Board of Review:
Motion made by McDonough and seconded by Cole to set July 22, 2011 as the date for the 2011 St. James Township July Board of Review. Motion carried.
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Millage Allowance for Township Employees:
Tabled until July meeting.
Re-Visit Phragmities Five Year Plan:
The State has pulled out of all funding for the phragmities project. The funding would have paid for an assistant to help Jackie LaFreniere, who is the phragmities coordinator, to do a survey of our shorelines for the invasive species. The survey will take approximately 45 hours to complete at a cost of $450 for the second person. LaFreniere would identify the plant and the assistant do the survey. No one knew this money would not be available from the State. Contractors will be on Island in mid-July. A Public Hearing is planned for August 4, 2011 to let people know of their option, with spraying to be done in late August and into September. A letter will need to go out to the property owners 20 days before the hearing. Speck stated he wants St. James Township to commit to having the Public Hearing on August 4, 2011 , and getting bids out and having contractors here in mid July and send letters out 20 days before hearing. He also stated we can write letters to the State for re-imbursement for the cost of treating the state owned properties and the outer Islands, but at this time plan on Township doing it and if no funds come from the State will need to put money in again next year. Motion made by Cole to hire additional person prior to survey, write and post results on survey, and solicit bids for treatment and to hold Public Hearing prior to treatment. Also to know cost of the treatment before signing contract. Seconded by Speck. Motion carried.
Motion was made by Cole and seconded by Wojan directing the Supervisor to write letter to the State to request they pay their share for treatment on state owned land. Motion carried.
Re-vamped NREC:
Ed Wojan presented paperwork revising the NREC with new name of NRESC(Natural Resources and Ecotourism Steering Committee) He stated he would like to see the NREC re-instated as a Steering Committee and be more pro-active. The NREC should include Businesses, Real Estate, and Contractors on the committee. It was also suggested the organizations previously apart of the old NREC be contacted whether they want to be a part of the new group. At this time the amended and revised paperwork will be sent to Township Attorney for review. Will look at again at July meeting.
Omitted from May minutes:
Assistant Harbormaster/Trash Pickup, and Restroom Cleaning Position:
Motion made by Cole to post for position for a two week period and authorize Supervisor to hire from respondents for the Assistant Harbormaster and cleaning positions and seconded by McDonough. Motion carried.
Motion by Cole and seconded by Wierenga to adjourn meeting at 8:38pm . Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on May 4, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of April 6, 2011 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments as presented. Motion carried.
Correspondence: All recent correspondence read by Supervisor Speck.
Reports:
Jackie LaFreniere presented to the board the plans for the future control of the invasive phragmities. She stated a five year plan would be more effective than just a one year plan. This year her suggested plan is to do the GPS mapping and hire a chemical company to do spraying, as the DNR will no longer be a part of the bidding process. At this time she stated they are not aware how much of the previously sprayed areas have new growth. The funds for the eradication of the phragmities are held by Peaine Township . Motion made by Speck and seconded by Wojan to support the five year plan and authorize, if also approved by Peaine Township Board, to expend the necessary funds for this project. Motion carried.
Old Business:
Resolution Authorizing Installment Purchase Agreement for rehabilitation of WWT system septic tanks. Motion by Cole and seconded by McDonough to approve authorizing the installment purchase agreement Motion carried. Roll call vote followed: All in Favor.
Discuss appraisals of DNR and Whiskey Island properties. Speck stated Bill McDonough will be going to Lansing to meet with Russ Stokes of the DNR and the Governor and requests we wait one week and see what comes from this meeting. Board agreed. Motion made by Cole authorizing the Supervisor to contract appraisals of properties if necessary and seconded by Wojan. Motion carried.
Planning Commission Appointment: No letters of interest received to date, so will post again for another month.
New Business:
Discuss erecting volleyball nets on public beach playground property: Kerry Smith and Heather Cary presented to board their request to have a volleyball court on the pubic beach playground property. They are requesting monetary support from the board to get the nets and poles and hope with donations can pay back the money. The concrete for the poles will be donated. Liability at beach was questioned and contact will be made with Township Insurance Agent to find out if this would be covered in the existing Township plan. Motion made by McDonough to give the go ahead for the project and donate $400 will possible re-imbursement and seconded by Wierenga. Wojan opposed.
At 8:30pm regular meeting recessed and went into closed session. After a brief closed session regular meeting re-opened and at 8:38pm motion was made by Cole and seconded by Wierenga to adjourn. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on April 6, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by Wierenga and seconded by Cole to approve the 2011-2012 Budget for St. James Township . Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the March 2, 2011 as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence: All correspondence received during the month of March acknowledged by Supervisor
Old Business:
Waste Water Treatment Refit: The deteriorating sewage tanks that are in need of being relined are not a result of poor construction when built 10 years ago. The sulfuric acid build up in the tanks is eating away the concrete, which was an unknown problem when built, so they must be drained and a protective coating put on each tank. The repairs must be done either in spring or fall when flow low, not during busy season. Speck recommends moving ahead with project this spring. A representative from the company that would do the repairs will be on Island soon to assess the repairs needed and give a firm price for the work. Motion was made by Cole authorizing Supervisor to get firm quote and proceed with project and seconded by Wojan. Motion carried.
New Business:
Dissolve and re-create Planning Commission and re-appoint Planning Commission Members: A change in the State Statute under the Michigan Planning Enabling Act requires the dissolution of existing Planning Commission which was created by the Township Planning Act 168 of the Public Acts of 1959. The new commission is to be created by ordinance under the provisions of the Michigan Planning Enabling Act, Act 33 of the Public Acts of 2008. Roll call vote all members approve the reformation of the Planning Commission under Ordinance #3 of 2011. Ordinance #4 of 2011, AN ORDINANCE TO CREATE A TOWNSHIP PLANNING COMMISSION PURSUANT TO ACT 33 OF THE PUBLIC ACTS OF 2008, AS AMENDED, TO PROVIDE FOR ITS ORGANIZATION, AND TO DEFINE ITS POWERS AND DUTIES. Motion by Cole and seconded by McDonough to approve Ordinance #4. Roll call vote, all approved.
EMS Air Emergency Transportation:
Director Sara McCafferty explained to board members their desire to hire a consultant to begin the process of describing the tasks and activities necessary to establish a fixed wing air ambulance program for Beaver Island . The EMS would incur the initial expenses for this project which amount to approximately $5000.00 EMS is requesting the expertise of this consultant to begin the process of achieving compliance with the FAA and the state of Michigan regulations. Once this is accomplished, the hopes are that EMS can become a State approved licensed air transport agency. Motion made by Cole to authorize EMS to pursue consultant and get us licensed. Seconded by McDonough. Motion carried.
Post Planning Commission Opening:
A letter from member Travis Martin resigning creates an opening on the Planning Commission. Motion by Cole authorizing posting for Planning Commission member to serve for a two year term. Seconded by Wierenga. Motion carried.
Motion by Wojan and seconded by Wierenga to adjourn at 8:30pm . Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on March 2, 2011 . Also present were Ray Cole and Jean Wierenga. Absent were Jim Wojan and Tim McDonough.
Motion by Cole and seconded by Speck to approve the minutes of the February 2, 2011 meeting as written. Motion carried.
Motion by Cole and seconded by Wierenga to approve the schedule of payments. Motion carried.
Correspondence: Letter from Am-Vets acknowledged for purchase of bench for their park. Speck stated he had put it into the proposed budget in the amount of $1,341.
E-mail from Bill McDonough stating four State Senators to be on Island on April 15. Letter written by Paul Director of the Beaver Island Association read.
Information from Jeff Powers of the Beaver Island Wildlife Club concerning Wildlife Certification was well received in Lansing .
Speck ask board at this time if the NREC should be put back on agenda, but answer was no.
Note from Don Vyse regarding Lighthouse Committee meeting to be held March 12 at 1pm in St. James Township Hall.
Reports :Meeting recently held regarding transport of patients with EMS Director Sara McCafferty, Donna Kubic from the BIRHC, Jack Gallagher and Jim Birdsall from Peaine Township as well as Rick Speck from St. James Township.
New Business:
Resolution/The Board of Review shall base asset level test for Homestead Poverty exemption for 2011 as set by the Poverty Guidelines set by the US Health and Human Services: A resolution is already on the books for the poverty exemption but must update and conform to this year's poverty guidelines. Motion was made by Speck and seconded by Wierenga to conform to this year's poverty exemption. Motion carried.
Date and Time for Annual Meeting: Motion by Speck and seconded by Cole to set March 26, 2011 at 2pm for meeting. Motion carried.
Speck stated proposed budget for 2011-2012 ready for review.
March 15 th set as a tentative date for a joint public hearing for the evacuation of patients.
Speck explained the process to rehabilitate the present sewer system as major repair work will need to be done this year 2011.
Motion by Wierenga and seconded by Cole to adjourn meeting at 8:01pm . Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on February 2, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by Cole and seconded by McDonough to approve the minutes of the regular meeting held on January 5, 2011 . Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence: Speck acknowledged all correspondence received. Letters from Elaine West and Jackie LaFreniere regarding the NREC read by Speck as requested.
Reports:
Speck reported the Fire Department Auxiliary has taken in over $28,962 over the past year and they deserve big congratulations from St. James Township for all their hard work.
Letter read from Sara McCafferty, Director of the EMS regarding the air ambulance service. Island Airways will not be transporting patients at this time due to federal regulation changes and need to secure required insurance coverage.
Speck reported a payment to be made from General Fund to Street and Road Fund in the amount of $6,555 for the loan for purchase of Whiskey Island .
Waste Management Report given by Wierenga.
Old Business:
Motion by Wojan and seconded by McDonough to set February 7, 2011 as date for joint closed Township meeting at Peaine Hall. Motion carried. Meeting time will be 1pm . The purpose of this meeting is to discuss the acquisition of property for expansion of township airport.
New Business:
Motion by McDonough and seconded by Cole to post Board of Review dates and times. Motion carried. Roll call vote, all in favor.
The following resolution to allow local residents to protest in writing also entered into the record:
In order to ease the burden on taxpayers, the assessor and the board of review and to ensure that all taxpayers have an equal opportunity to be heard by the board of review, the Township of St. James hereby resolves, according to provisions of MCL 211.30(7) of the General Property tax Act, that the board of review shall receive letters of protest regarding assessments from resident taxpayers from the first Tuesday in March until it adjourns from the public hearings for which it meets to hear such protests.
All notices of assessment change and all advertisements of board of review meetings are to include a statement that the resident taxpayers may protest by letter to the board.
(Signed by Supervisor and Clerk) Motion by Speck and seconded by Wierenga to approve resolution. Motion carried. Roll call vote, all in favor.
Motion by Wierenga and seconded by Cole to authorize Supervisor to sign new agreement with AD Assessing for next three years. Motion carried.
Doug Tilly gave a written report of his work for first year as Zoning Administrator.
Jeff Powers gave a thorough report on the Beaver Island Wildlife Certification Outline, and requesting approval and support of this outline that will be presented to the MDNR Natural Resources Council on February 10, 2011 . Motion was made by Speck and seconded by Wojan to support this Wildlife Certification here on Beaver Island . Motion carried.
Recent activities by one member and a non member of the NREC writing letters to Lansing without approval have been made public after requests by the Northern Islander in a FOIA request. This letter writing by individuals to government agencies was not what the Township Board had agreed to when this Commission was being formed as representatives came to board asking for support. Concerns regarding this activity were heard from all board members, as well as many in audience. Motion was made by Speck to rescind the motion made previously by the board creating the NREC and seconded by McDonough. Motion carried. It was further stated it can be a good cause and still function but not thru the Township.
When a township holds an annual meeting a resolution must be passed authorizing the Township Board to set the salaries for the offices of Supervisor, Clerk, Treasurer and Trustees for next fiscal year by adopting a resolution at least 30 days prior to the township annual meeting of the electors. Speck recommends the salaries of Supervisor, Clerk and Treasurer remain the same as 2010. He recommends a 2% raise for Trustees. Separate resolutions were adopted for each position as follows:
Motion by Wojan and seconded by McDonough to approve salary of $14,267 for Supervisor for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Speck abstained.
Motion by Wierenga and seconded by McDonough to approve salary of $14,267 for Treasurer for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Wojan abstained.
Motion by McDonough and seconded by Wojan to approve salary of $15,534 for Clerk for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Wierenga abstained.
Motion by Speck and seconded by Wojan to approve salary of $4,312 each for Trustees for fiscal year 2011-2012. Motion carried. Roll call vote, all in favor. Cole and McDonough abstained.
Motion by Speck and seconded by Wojan to extend the phragmities contract for Jackie LaFreniere for one year. Motion carried.
Motion by Wojan and seconded by McDonough to adjourn at 8:40pm . Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on January 5, 2011 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the meeting of December 1, 2010 . Motion carried.
Motion by Cole and seconded by Wojan to approve the schedule of payments. Motion carried.
Correspondence: All recent correspondence acknowledged by Speck.
Reports: Audit for 2009-2010 now completed and copy will be in Beaver Island District Library for review.
Old Business: The Township Board did not receive any letters of interest for the snow plowing for the Township. At this time the maintenance man, Darrell Butler will do the work, after he completes the plowing at the Township airport. He will continue during the winter unless time will not allow.
New Business: The plans for a joint township meeting to approve the Airport Acquisition is tabled until Attorney and official from MDOT can meet with both Township Boards.
Motion was made by Wierenga and seconded by Cole to appoint Jim McDonough, Ed Troutman, and Dan Connaghan to serve on the Board of Review until January 2013. Motion carried.
St. James Township policy and procedure for the public inspection and copying of public records in lieu of customary business hours. Motion was made by McDonough, and seconded by Cole to adopt the following policy: Motion carried. Said policy shall include but not be limited to:
1. Requests for public inspection and copying of public records may be made verbally and/or in writing.
2. Said requests may be directed to the township official and/or authorized individual responsible for said public records.
3. Any requests made pursuant to Michigan 's Freedom of Information Act, shall be made to the FOIA coordinator and shall be subject to the statutory requirements of FOIA.
4. If a verbal request is made, the responding township official and/or authorized individual shall prepare a checklist of items/records requested to be copied and/or inspected. Said listing shall be presented to the requesting party on the date set for inspection or copying.
5. The responding township official and/or authorized individual may require the requesting party to counter sign the checklist to indicate compliance with the verbal request.
6. The responding township official and/or authorized individual shall be responsible for the production of the requested copies.
7. The requesting party shall be billed for the copies and preparation time, if applicable, pursuant to the schedule of charges established by the Township Board.
8. If the request is for inspection of public record, the responding township official and/or authorized individual shall respond in a timely manner, not to exceed 5 business days, from the date of said request. Said response shall indicate the date, time, and place when said public inspection of the requested public records shall take place.
9. The establishment of the date and time of the public inspection of the requested public records shall be in the discretion of the responding township official and/or authorized individual. The place designated for the requested inspection shall be the Governmental Center or the location where said public records are officially retained.
10. The responding township official and/or authorized individual shall allow such inspection between the hours of 9:00 am and 5:00 pm. , Monday through Friday, unless mutually agreed to by the responding township official and/or authorized individual and the requesting party.
Motion by Wojan and seconded by Wierenga to adjourn meeting at 7:52 pm . Motion carried.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
(These minutes received on December 14, 2010, Thank you.)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on December 1, 2010 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by McDonough and seconded by Wojan to approve the minutes of the regular meeting held on 11/3/10 and the special meetings held on 11/4/10 and 11/17/10 . Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence: An e-mail received by Speck asking if St. James Township will be putting the assessment records on the Township website. No, because it is costly to the Township and if anyone has a question regarding other properties other than their own, the Assessors, Dawn Plude and Amy Jenema will provide that information. They stated they have been doing assessing for several other townships as well, and very few people request individual property information, so they don't recommend paying to have it put on the website when it is available thru them.
Old Business:
Rezoning of Connelly Property: In July the Township Board approved the request for re-zoning of the Connelly property in Port St. James. However, the paperwork should have gone to the Charlevoix County Planning Commission for review first, then back to Twp Board for approval. The County Planning Commission has now reviewed the paperwork and sent back with no major changes. Motion made by McDonough and seconded by Speck to re-approve Ordinance #3 of 2010. Motion carried.
New Business:
Board of Review will meet on December 17, 2010 at 4pm at St. James Township Hall. This meeting is to correct errors and mutual errors of fact.
Adopt Airport Rules of Procedure: Motion was made by Wierenga and seconded by Cole to adopt the Beaver Island Airport Commission Rules of Procedure. Motion carried.
Approve Airport Authorization/Resolution for MDOT Grants: Motion by Speck and seconded by Wojan to adopt Airport Authorization. Motion carried.
Request from BIAC for Office Space at Governmental Center : Speck stated at this time there are two empty rooms available at the center. Rental cost would be either $80 or $90 per month depending on which room would be used. The rental cost would be shared by both Townships if Peaine Twp agrees. Motion by Speck and seconded by McDonough to rent space to the BIAC. Motion carried.
Motion by Cole and seconded by Wojan to post a notice for snowplowing for the Resale Shop, Governmental Center , and DNR Building . Motion carried. Letter of interests must be in within 10 days and work done on an hourly rate.
Amend the NRETC Bylaws: Request from the Natural Resources and Eco-Tourism Commission to amend their bylaws to include the Beaver Island Chamber of Commerce, Little Traverse Conservancy, Beaver Island Conservation Club, Beaver Island Historical Society, and the Little Traverse Bay of Ottawa and Chippewa Indians. Motion by Speck and seconded by Wierenga to approve this amendment. Motion carried. Roll call vote, all in favor.
DNR Building Improvements:
Deputy Sheriff Travis Williams presented to the Board proposed plans to add one bedroom to the existing building. His proposal is to use one corner of the garage for this bedroom. The proposed cost for this job would be $1,037 which comes from Runberg Drywall. Williams will also take this proposal to Peaine Twp, asking their board to share in the cost of the work. Cole stated before any materials were purchased, he would check into a possibility of some donated materials. Motion was made by Speck and seconded by Cole to approve this addition. Motion carried.
Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:05pm . Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on Wednesday, November 3, 2010 . Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.
Motion was made by Wojan and seconded by McDonough to approve the minutes of the October 6, 2010 meeting as written. Motion carried.
Motion was made by McDonough and seconded by Wojan to approve the schedule of payments. Motion carried.
Correspondence:
All correspondence noted.
Old Business:
Approval of Waste Management Committee ByLaws: McDonough pointed out the term limits language in the proposed by-laws, which he had already questioned at a WMC meeting previously, as being too restrictive. After further discussion, Speck made a motion to send the proposed bylaws back to the WMC and delve into committee members term limits as there so few people to fill these committees. Seconded by Wojan. Motion carried.
Planning Commission Appointment:
Two letters of interest were received for the opening on the Planning Commission, from Katherine Tidmore and Travis Martin. Motion was made by Speck to appoint Travis Martin to the Planning Commission to fill the term of retiring member John Fiegen which expires in May, 2011. Seconded by Wierenga. Motion carried.
Transportation Authority Appointment:
It was brought to the attention of the Board at the October meeting when Ed Troutman was appointed to the Beaver Island Transportation Authority by the board that Jim Wojan and Tim McDonough should have abstained due to their being members of the Beaver Island Boat Co. Since the motion was not made by either one of the two board members, and a quorum not present at this meeting to vote, a motion was made by Speck to re-affirm the previous appointment and motion seconded by Wierenga. Motion carried.
Tower Usage:
Speck requested approval from board members to approach ATT or Verizon to put their equipment on our tower located on Donegal Bay Road . Contacting either company can only be done by the owner of the tower, which is now owned by the township. Motion was made by McDonough and seconded by Wojan to pursue this possibility. Motion carried.
Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:02pm . Motion carried.
Respectfully submitted: Jean Wierenga, Clerk
(These minutes were received on October 16, 2010. Thank you very much!)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 6, 2010 . Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the regular meeting held on September 1, 2010 . Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the special meeting held on September 21, 2010 . Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.
Speck acknowledged the correspondence received. A letter received from Gary Voogt was read by Wierenga.
Reports:
Jackie LaFreniere reported the recent phragmities treatment was successful and requested the board pass a resolution recognizing the many volunteers who helped with the process. Motion was made by Speck to recognize the 46 volunteers and thank them for keeping the invasive species off the Island . Seconded by Cole. Motion carried.
Jim Jones representing the NRETC gave a report on the activities of the commission.
Old Business:
Speck stated we are still waiting on the proposed governance agreement for the Township Airport to come from Peaine Township Attorney. A date for a joint meeting depends on when this document arrives and time for it to be reviewed by both boards. Considerable discussion followed by members of the audience all wanting St. James Township to push harder to get this agreement in place. Motion was made by Cole to set Wednesday, October 27, 2010 as the date to review and adopt the governance agreement and procedures for the Township Airport and seconded by McDonough. Motion carried.
New Business:
A resolution was read by Speck authorizing an inter-fund loan:
Recitals:
Resolution:
NOW, THEREFORE, BE IT RESOLVED that:
• Interest on the outstanding balance shall be 1.5% per annum, an interest rate in excess of the interest the Township would otherwise earn on investments from the money within the Street and Road Fund.
• The outstanding balance of the amount borrowed and all interest due shall be paid in full no more than six (6) months from the date this resolution is adopted by the Township board, and shall be repaid in two(2) equal quarterly installments, the first payment being due and payable three (3) months from the date this resolution is adopted by the Township Board.
• The Township may pay principal in advance without penalty.
Motion was made by Cole to approve resolution as read and seconded by Wojan. Motion carried. Roll call vote followed, all in favor.
Motion was made by Wojan and seconded by Wierenga to authorize Supervisor Speck to sign the Subrecipient Agreement between St. James Township and Beaver Island Community Development Corporation for Beaver Island Senior Apartments. Motion carried.
Motion was made by McDonough and seconded by Speck to approve the Forest View Apartments Program guidelines 2010. Motion carried. Cole abstained since he is working for Beaver Gems General Contractor for the facility.
Waste Management Committee By Laws: Tabled until November meeting as Board would like time to review the document.
Motion by Wojan and seconded by McDonough to approve Delores Gallagher, Judith Harmon, Sally Lounsberry, Kathy Merriman and Sue Welke as Election Inspectors for the November election. Motion carried.
Motion by McDonough and seconded by Cole to set December 17, 2010 as date for December Board of Review. Motion carried.
Motion by Wojan and seconded by Speck to adjourn meeting at 8:55pm . Motion carried.
Respectfully submitted,
Jean Wierenga, Clerk
(Minutes of below meeting received on September 13, 2010. Thank you.)
Supervisor Rick Speck called the regular meeting of the to order at 7:30pm on . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by Cole and seconded by McDonough to approve the minutes of the August 4, 2010 meeting as written. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.
Speck read the recent correspondence received.
Reports:
Quarterly report of Township financials distributed.
Old Business:
No response from Township Attorney to date on proposed meeting with Peaine Twp for airport governing documents. Motion was made by Speck and seconded by Wojan to go ahead and schedule tentative meeting for September 15, 2010 . Motion carried.
New Business:
Millage Rates for 2010: Motion by Cole and seconded by McDonough to approve the following millages for 2010; Allocated General Operating Millage, .9445; Voted Operating Millage, 2.9699; Voted Fire Millage, .9658; Voted Med Center Millage, 2.0000; Vote Airport Millage, .9025; Voted Street & Road Millage, 1.6696; Voted Transfer Station Millage, 1.5033; Voted EMS Millage, .9948 and Voted Historical Society Millage, .2350. Total millage requested will generate $580,524 and total mills is 12,2535. Motion carried.
Motion by Cole and seconded by Speck to appoint Dan Connaghan to fill the unexpired term of Garrett Cole on the Board of Review. Motion carried. Appointment will expire in Jan 1011.
Motion by Speck and seconded by Wojan to approve the Dance Permit application that was applied for by the Beaver Island Lodge thru the State Liquor Commission. Motion carried. Cole abstained.
Motion by McDonough and seconded by Wierenga to re-appoint Ed Troutman to the Beaver Island Transportation Authority. Motion carried.
Motion by Speck and seconded by Wierenga to accept the resignation, with deep regret, of John Fiegen from the Planning Commission. Motion carried.
Motion by Cole to authorize the Supervisor and Clerk to advertise the position on the Planning Commission and motion seconded by McDonough Motion carried.
Motion by Speck and seconded by Wojan to approve the resolution presented to the Board in support of the Quality Deer Management. Motion carried. Roll call followed, all in favor.
Assessors Dawn Plude and Amy Jenema presented to the Board and those in attendance at the meeting an update on their work in St. James Township . They stated all field work done at this time. During the 1 st. week of October their will be an Assessors Board of Review.
Motion by Wojan to adjourn meeting at 8:45pm .
Respectfully submitted,Jean Wierenga, Clerk St. James Township
Resolution Supporting Quality Deer Management Plan For Beaver Island
(These minutes were received by email on August 17, 2010. Thank you Jean Wierenga.)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30 pm on August 4, 2010 . Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the July 7, 2010 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the Special meeting to award bid for Indian Point Road Project held on July 15, 2010 as written. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.
All recent correspondence read by Speck.
Reports:
All millage proposals on ballot for August Primary passed for three years 2010 through 2012 inclusive. They are Township Operating Millage, Fire Department Millage, Street and Road Millage, Landfill and Transfer Station Millage, Airport Millage, and Beaver Island Rural Health Center Millage.
Old Business:
Whiskey Island/DNR Property: As of this date, no news from the DNR on the property swap. Speck explained the urgency of completing this transaction before the end of this year 2010, as the current legislators or DNR officers will be done. Comments for and against this swap were heard by the Board. A second Public Hearing is not being planned. Motion was made by Cole and seconded by Wojan authorizing the Supervisor to continue with original intent. Motion carried.
New Business:
Airport Committee & Airport Governing Document: Peaine Township Supervisor is requesting Mead & Hunt be invited to come to Island at this time to discuss the 10year Capitol Improvement Plan, but St. James Township is not in favor as their coming at this time is premature. Peaine Township approved a sub-committee to allow the business of the Airport to continue and for Don Vyse to remain as Chairman. Speck stated next step would be to amend the current airport ordinance which would explain how the committee is structured and then a joint meeting of the two Township Boards would be held after both Townships Attorney's have reviewed the proposed changes to the ordinance.
Request from Veterans for bench for Memorial Park: A request from the Am-Vets was made to purchase a bench for their new memorial park. At this time Speck stated the Township did not have the extra funds available, but would consider the request when preparing the new budget for 2011.
Request NRETC to amend their founding resolution to add Chamber of Commerce and Conservation Club to their membership: This proposal has now been taken care of by the NRETC.
Motion to approve American Waste as carrier of Transfer Station Debris: The Waste Management Committee is requesting approval to change companies who haul the debris on the mainland. In the past the carrier was Waste Management, but after research, found that American Waste cost was considerably less. New contract would take effect on September 1, 2010 . Motion was made by Cole and seconded by Speck to approve American Waste as carrier. Motion carried.
Motion to allow Clerk to pursue pension withdrawal for former Board member: Motion by Speck and seconded by Cole to allow Clerk to pursue the withdrawal. Motion carried.
Transportation Authority Appointment: Motion made by Cole and seconded by Wojan for Clerk to post for the opening on the Transportation Authority as of September 30, 2010 . Motion carried.
Jim Wojan stated he is requesting that a joint Township meeting with Peaine should be set within a month to amend the current airport ordinance. This needs to be settled soon. A draft agreement needs to be put together then reviewed by both Township Attorneys and hold a joint meeting by September 15. Motion made by Wojan authorizing Supervisor to start discussion with Peaine Township Supervisor Jack Gallagher and have draft agreement put together and reviewed by Township Attorneys and then have joint meeting by September. Seconded by Cole. Motion carried.
Motion by Wojan and seconded by Wierenga to adjourn meeting at 8:20pm . Motion carried.
Respectfully submitted:
Jean Wierenga, Clerk
(Thank you Jean Wierenga. These minutes were received by email on July 17, 2010.)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on July 7, 2010 . Also present were Tim McDonough, Jim Wojan Ray Cole, and Jean Wierenga.
Motion by Wojan and seconded by Cole to approve the minutes of the June 2, 2010 meeting. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence:
All recent correspondence read by Speck.
Old Business:
Oil Bids: One bid received from Martin Gas & Oil for #2 fuel oil. The bid was $3.19 a gallon. All tanks to be filled at this time, and then topped off in December. Motion made by Cole to accept the bid of $3.19 a gallon from Martin Gas & Oil and seconded by Wierenga. Motion carried.
Grounds Maintenance Affidavit & Grounds Maintenance Contract: Jean Wierenga, Township Clerk and owner of Jean's Lawn Service submitted an affidavit seven days prior to meeting to the Supervisor showing she has financial interest in Grounds Maintenance Bid. Adam Wirth also submitted bid for the Grounds Maintenance. Motion was made by Cole and seconded by Wojan to award bid to Jean's Lawn Service as the bid was lower in all categories. Motion carried. Wierenga abstained.
Address Township 's power to exercise control of NRETC: Speck contacted Township Attorney for a clarification if the Township Board has any control over the activities of the Natural Resources Eco Tourism Commission. Since it was not specifically spelled out in the agreement between the NRETC and the Board, at this time the Township Board does not have control. However, if necessary the agreement can be amended.
New Business:
Announcement of Board Members Affidavit & Announcement of Interest in Road Contract: Jim Wojan, Township Board member and bidder for road project has submitted his Affidavit for project.
Schedule Special meeting to act on Bids for Road Contract: Motion made by Cole and seconded by Wierenga to schedule meeting for July 15, 2010 at 7pm . Motion carried.
Page 2:
Motion to approve transfer of Whiskey Island to DNRE in exchange for DNRE property on Harbor: Speck stated the deed has been recorded and sent back to St. James Township . Next step is to negotiate transfer of property. Motion made by Cole authorizing Supervisor Rick Speck to negotiate transfer of parcel of DNRE property on harbor on Beaver Island and seconded by Wojan. Motion carried.
Resolution to set Board of Review for July 23, 2010 . This meeting is to correct errors of fact. Resolution: #10 – 1 .
At a regular meeting of the ST. JAMES TOWNSHIP BORAD OF TRUSTEES held on July 7, 2010 , the ST. JAMES TOWNSHIP BORD OF TRUSTEES, on a motion made by R Speck, and seconded by T. McDonough. passed the following resolution by a vote of 5 in favor and 0 opposed.
WHEREAS, Public Act 122 of 2008, effective May 9, 2008 allows the Township Board by resolution to select an alternative starting date in July when the Board of Review shall initially meet.
WHEREAS, MCL 211.53b(7) provides the alternative starting date shall be during the week of the third Monday in July;
WHEREAS, the St. James Township board of Trustees deems that it is in the best interest of the township select an alternative starting date for the Board of Review for July 23, 2010 such that the Assessor will be available to assist the Board of Review on that date,
NOW THEREFORE BE IT HEREBY RESOLVED, that the St. James Township Board approves selection of Friday July 23, 2010 as the date for the 2010 St. James Township July Board of Review.
Motion to contract with Krys Lyle to put Township Information on County Website: Krys Lyle will put minutes or any other information on County Website for St. James Township . Her fee is $20/hr. Her estimation in total cost would be approximately $200 per year. Motion by Cole to authorize a contract with Krys Lyle, cost not to exceed $500 per year, to put information on County Website. Seconded by McDonough. Motion carried.
Page 3:
Approve Amendment to Zoning Ordinance:
A parcel of property owned by James M. Connelly, Government Lot 4, Section 21, T.39, R10W, Tax Code Number 013-221-006-00 located on Indian Woods Road was approved by the St. James Township Planning Commission to be rezoned from A-Agricultural to R-2 Single Family. Next step is to come to Township Board for approval. Motion by Wojan and seconded by Wierenga to approve rezoning of above named property. Motion carried.
Board Comment & Public Comment:
Wierenga stated a complaint came from a citizen regarding unsightly grounds at Bonadeo property on the Harbor. Grass has not been cut all season. Board suggested Speck write a letter to Bonadeo urging him to clean up property.
Motion by Wojan to adjourn meeting at 8:40pm and seconded by Wierenga. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
The below St. James Township Meeting took place on June 2, 2010. The Freedom of Information subscription letter from BINN was referred to in this meeting. The date that this is posted is June 17, 2010, which is more than the eight day requirement for this Michigan FOI act and more than ten business days after the meeting. A reminder email was sent to the St. James Township Clerk on June 14, 2010. This is yet another violation of the Freedom of Information Act by St. James Township. The minutes were received this morning after an email was sent to St. James Supervisor Rick Speck. Yes, this website will document, for future court action, if necessary, the dates of receipt of the minutes from the St. James Township Clerk.
(These minutes were received on June 17, 2010, again past the time period required by the Freedom of Information Act.)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on June 2, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the May 5, 2010, meeting and the Public Hearing on May 18, 2010. Motion carried.
Clerk read e-mail received from Charlevoix County Treasurer notifying St. James Township the exact price to purchase Whiskey Island is $13,087.96 plus a $10.00 recording fee. Motion was made by Wojan and seconded by McDonough to approve the schedule of payments plus the addition of the Whiskey Island purchase. Motion carried.
Correspondence:
All recent correspondence read by Speck. (Please note that neither FOI request was mentioned in the minutes.)
Old Business:
Speck announced the agreement has been signed between St. James Township and the Am Vets for Aaronmore Park. Both Speck and Bob Tidmore, the Am Vets representative signed paperwork. Sent to Wolverine for final signatures.
Lease has been(Signed between St. James Township and Chamber of Commerce for use of a part of the building at the Municipal Yacht Dock. C of C has paid rent for the upcoming year.
Approval was given at May board meeting for Speck to talk with Pam O'Brien about her bid for the Garden Maintenance which was opened at the May meeting. She had included soil and mulch in bid which was not in the posting for a bid. After she backed those extras out, her bid was the lower of the two bids received, at $2,500. She was awarded the bid for Garden Maintenance for this year.
Two bids were received for the Trash Pick up and Restroom cleaning. Melvin Napont submitted a bid of $20/hr and Roland Cull submitted a bid of $15/hr. Motion by Cole to accept the bid of Roland Cull for $15hr for trash pick up and restroom cleaning and seconded by McDonough. Motion carried.
Judy Boyle has submitted a request to be appointed as Supervisor Coordinator for the 4th of July Carnival. She is doing this on behalf of the Volunteer Corps. She will be paid $850 and Twp will pay for rentals and other expenses. Money raised will go towards next year's carnival. Motion by Wojan and seconded by Speck to appoint Judy Boyle as Supervisor Coordinator of the 4th of July Carnival. Motion carried.
Posting for oil bids delayed one month.
The Assessors Dawn Plude and Amy Jenema will be on Island the week of June 21st to answer questions regarding the recent reappraisal.
Since our nuisance ordinance does not cover unsightly conditions along Main St., which are the two old buildings and the areas not mowed in the area, Speck is requesting this go to the Planning Commission and Zoning Administrator for review and possible additions to the existing nuisance ordinance.
The Fire Quxiliary is requesting to use the public beach and parking area to host the Bike Fewt on June 26th. They are asking to sell beer and brats at the end of the parking lot. They will apply for a one day liquor permit to allow for beer to be sold. Motion by Wierenga and seconded by Cole to approve the request. Motion carried.
Summer relief Deputy Doug Edgar is requesting the township board look into additional ordinance to be adopted. He state the one needed most is an ordinance covering disorderly conduct or disturbance of the peace. Speck is requesting this also go to the Planning Commission for review.
The Natural Resources and Eco Tourism Commission plans for a ymposium have exluded hunting and fishing from their agenda for that meeting. Board is asking why, as the symposium should include everything. Motion was made by Wojan and seconded by Wierenga to have Speck contact legal counsel what our legal rights are, if we have any, say in what goes on in this Commission. Motion carried.
The Beaver Island Human Services Commission is requesting Board support for a meeting with the Charlevoix County Commissioners to resolve the issues with home health care here on the Island. Motion by Cole to endorse Human Services Commission to meet with the Charlevoix County Commissioners and seconded by Speck Motion carried.
Motion by Wojan, second by Wierenga to adjourn the meeting at 8:50 p.m. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
(These minutes were received on May 24, 2010-nineteen days after the regular meeting, but seven days after a second Freedom of Information Request was mailed by certified mail.)
Supervisor Speck called a special meeting of the St. James Township Board to order at 7:50pm on May 18, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Purpose of this meeting was to open bids for garden maintenance. Two bids were received, one from Pam O'Brien (Bloomers) in the amount of $3,500 and the secondreceived from Heidi Vigil(Beaver Island Gardens) in the amount of $2,950. Both bids included some top soil and mulch, and the bid notice specified maintenance only. Board discussed having the Supervisor contact both, if the soil and mulch were included as extra's in the bid and if so back them out. Motion was made by Cole authorizing Supervisor to contact both bidders stating the bid is for maintenance only and give bid accordingly and Supervisor accept lowest bid. Seconded by Wierenga. Motion carried.
Motion by Wojan and seconded by Cole to adjourn meeting at 8:03pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Rick Speck called the Public Hearing to order at 7:00pm. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. 50 residents of the community were also present.
A bid of $10,520 was estimated by the Charlevoix County Road Commission Engineer needed to widen Indian Point Road, where it connects to Donegal Bay Road. The St. James Township Board is requesting input from the residents of Port St. James and any other St. James Township residents concerning this upgrade.
All residents who spoke regarding the upgrade felt it was necessary. This section of road is considered a seasonal road at this time, so not plowed in the wintertime. The additional time needed to go around to Donegal Bay Road is considered a safety hazard in the wintertime especially if the EMS or fire department is needed.
The bids would be let by the CCRC, with bids coming to the Township Board for opening. The funds needed would come out of the Street and Road Fund. If bids come in extremely high will be discussed, but no cap set at this time. Motion made by Wojan and seconded by Speck to pursue the upgrading of 620ft of Indian Point Rd. Motion carried. Roll call vote followed. All in favor.
Hearing adjourned at 7:25pm.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
The Possible Purchase of Whiskey Island from Charlevoix County for the amount of the back taxes.
Supervisor Rick Speck called the Public Hearing to order at 7:30pm. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. 50 residents of the community were also present.
Supervisor Speck explained to everyone the opportunity that St. James Township could purchase Whiskey Island from Charlevoix County for the back taxes in the amount of $13,000. The main question asked by the public was, did the township have the funds to make that purchase? Speck reassured everyone it would be possible. He then explained the possibility of swapping with the State for the DNR property. The State has owned the DNR building for 40 years or longer, but is no longer interested in the property. The township has been working with our State Representative Kevin Elsenheimer towards acquiring this property and with the purchase of Whiskey Island this would be a possible swap.
The general consensus of the public is to go ahead and purchase Whiskey Island as it is a once in a lifetime opportunity.
Motion was made by J. Wojan and seconded by R. Cole to purchase Whiskey Island from Charlevoix County for the amount of the back taxes of $13,000. Motion carried. Roll call followed. All in favor.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:31pm on May 5, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Motion by Cole and seconded by McDonough to approve the minutes as written. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments. Motion carried.
Correspondence: Speck read all recent correspondence received.
Reports: Wierenga reported a change of Insurance Carrier for the Township Maintenance person would be a savings of 23%.
Also reported the Waste Management Committee is trying to work out the details and be sure of insurance coverage with St. James Marine to haul some of the Transfer Station debris off the island.
Old Business:
Phragmities Coordinator will be Jackie LaFreniere who was appointed for one year.
Carnival Supervisor position to be posted.
Two bids were received for Township Grounds Maintenance. Adam Wirth presented a bid with an hourly rate and Jean's Lawn Service presented a bid by the job. Questions were asked by Wirth which were not on the posted bid notice, and since it was not possible to compare the two bids, it was tabled and a new posted bid notice will be more detailed and bids opened at June meeting. Motion made by Cole to allow Jean's Lawn Service to continue the grounds maintenance thru May. Motion seconded by McDonough. Wierenga abstained.
3rd Party Agreement with BIDC: All information incomplete as if this meeting. Public hearing will be held when all paperwork in order.
Schedule Public Hearing for Road Upgrade and Possible Purchase of Whiskey Island: Charlevoix County Road Commission gave an estimate of $10,250 to upgrade the section of Indian Point Rd around the curve to Donegal Bay Road which is approximately 612 feet. Speck recommends a public hearing be scheduled to get input on upgrading that section of road from those residents who reside in Port St. James and any St. James residents. Also to determine if it would be a good use of Street and Road Funds. Information received from Charlevoix County states Whiskey Island can be purchased for back taxes due in the amount of $13,000. The County needs an answer if St. James Township is interested by May 24, 2010. A public hearing is scheduled for May 18, 2010 at 7pm at St. James Township Hall.
A joint township Airport meeting is being scheduled for June 1, 2010 at 7pm at Peaine Township Hall. This meeting will be held if Peaine Township Board agrees.
Fuel Oil Bids to be posted both on Island and off Island. Motion by Cole to post bid for yearly rate soliciting off Island providers as well as on Island and seconded by Wojan. Motion carried.
Post bid for trash pickup around harbor and yacht dock. Also include in bid notice cleaning public restroom and campground restroom. Motion by McDonough and seconded by Cole to post notice with job to run until October 15, 2010. Motion carried.
The Chamber of Commerce is requesting moving back into the small office located on the Yacht Dock property. Same location they were in a few years ago. The DNR Recreation Division must be notified about the possible lease. Rent would be $800 yearly. Board recommends a lease be drawn up between the Chamber of Commerce and the Township to include a 60 day termination clause. Speck stated he has lease agreements that he can possibly use as one for this lease or contact Township Attorney for assistance. Motion was made by Wojan to have Speck contact the DNR and then sign the lease and seconded by Cole. Motion carried.
Two bids have been received for the Landscape Maintenance of the pocket parks and Paradise Bay Park. Since this has not been posted a motion was made by Cole and seconded by Wojan to post for bids and bids be in by May 18, 2010. Motion carried.
Motion by Wojan and seconded by Speck to adjourn meeting at 8:40pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
(The following minutes were not provided by St. James Township under a subscriptive Freedom of Information request. They had to be picked up at the meeting of May 5, 2010.)
ST. JAMES TOWNSHIP
P.O. Box 85
Beaver Island, Michigan 49782
The St. James Township Board held two Public Hearings before their regularly scheduled meeting on April 7, 2010. Present were Board Members Rick Speck, Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga and 13 members of the general public. The tirst public hearing was to give Commtmity Input on Community Development and Housing Needs Assessment. (Copy of hearing attached to minutes). The second hearing was to adopt a resolution to MISDA supporting the development of Rental Property for Senior Citizens.
A motion was made by Speck to adopt a resolution authorizing submitting the grant application in the amount of $400,000 to MISDA for the development of a 6 unit Rental Property for Senior Citizens and seconded by Cole. Motion carried. Roll call vote; All in Favor. Hearings adjotnned at 7:50pm.
Supervisor Speck called the regular meeting ofthe St. James Township Board to order at 7:5 1 pm.
Motion by Cole and seconded by McDonough to approve the minutes of the 3/3/10 meeting as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the 3/16/10 special meeting as written. Motion carried.
Correspondence:
Four letters of interest for the position of Zoning Administrator were received by the Board. One letter of interest for the position of Phragmities Coordinator was received.
Old Business:
Agreement ready for signing for Aaromnore Park
Motion by Wierenga and seconded by Cole to approve the bid from St. James Marine for chloride in the amount of ,82 a gal. for chloride for a total of 10,000 gallons plus some
bags of chloride. Motion carried.
New Business:
Zoning Administrator Appointment: Speck stated he had talked with four of the current Planning Commission members regarding the applicants for the zoning administrator position. Of the four all felt Doug Tilley would be the best choice because of his years on the Planning Commission and his knowledge ofthe current zoning ordinance. Motion was made to immediately appoint Tilley and motion seconded by Speck. Roll call vote,
all in favor. A yearly review will be done of Tilley with the Planning Commission and the Township Board.
Page 2
Millage Renewals: There are six millages up for renewal this year. The ballot language must be placed on the August Primary Ballot. They are Operating Millage at 3 .25 mills for 5 years; Fire Department at l mill for 3 years; Beaver Island Rural Health Center at 2 mills for 3 years; Beaver Island Airport at 1 mill for 5 years; Street and Roads at 2 mills for 3 years; and Beaver Island Transfer Station at 1.75 mills for 5 years. Motion by Wierenga and seconded by Cole to place rnillages renewals on the August primary. Motion carried.
Beaver Island Youth Consortimn:
Motion by Speck and seconded by McDonough giving approval for Speck to sign resolution dissolving the BIYC, Motion carried.
Speck suggests the Township support the carnival which has always been a part of the BIYC along with Peaine Township, Motion was made by Cole for St. James Township to support the continuation of camival and request Peaine Township buy in. Motion carried.
Notice to be posted for Grounds Maintenance for all Township properties. Bid must be for all locations and proof of insurance included with bid.
Agenda item for May meeting to be fuel oil bids.
Speck stated both his position for supervisor and the trustee position held by Cole will be on the August primary which must be voted on for the balance of the 4 year terms.
Motion by Wojan to adjotun meeting at 8:30pm.
Respectfully submitted: Jean Wierenga, Clerk St. James Township
First Public Hearing
Wednesday, April 7, 2010 - 7:30 p.m.
All St. James Township Board members present
Also present - 13 members of general public Community Input on Community Development and Housing Needs Assessment
What are the major housing and community development needs of low and moderate income residents of St James Township?
Comments:
A market study done has shown need for more rental housing including accessible and affordable housing.
Can think of eight or nine people who might have need of this type of housing - especially because some live on the other end ofthe Island and this facility would be so close to town and the health center. The location is ideal for older people. Would this be limited to older seniors? It was pointed out that they would have to be 62 or older or disabled.
What are other major housing and commlmity development needs ofthe whole community of St. James Township?
Comments:
There is a need not just for affordable, but other people who have built their homes that were originally good for families but now not suitable because of stairs, etc., etc. -they need a smaller place that would be more accessible.
This whole idea came about from the need of people who lived here and wanted to stay on the Island but couldn’t because no one was here with them any more in their houses. There aren’t a lot of year-round rentals available. There is also a market for small senior housing units for those who might want to own. Planned or potential activities to address the needs stated in questions above.
Comments:
A loan from the USDA Rural Development has been procured in the amount of $582,000. There have been fund-raisers over the years where approximately $69,000 was collected. About $50,000 still needed - that is if they get the $400,000 grant. They have been working on this project for years and are ready to go - just need to get the grant. The proposed complex will consist of six apartments. Plans are available for public to look at. This complex will be for people with low to moderate income, i.e. maximmn of $37,400 for a single person and $42,000 for two persons. 1-bedroom apartments will rent for $600, 2-bedroom for $700, and will include utilities - very reasonable.
lt was asked how the incomes were detennined - This is by average incomes in the region; they are set every year.
Over $100,000 is available in contingency funds. The Township will contribute; this will be in
lieu of collecting taxes as if it were a commercial development.
There is an extra acre of land available that could be sold; there has been some interest by potential buyers of this property to build three duplex buildings. Could be purchased as individual units or by the whole building and rented out. It was asked if the might be sold to seniors only. If and when they sell, there by restrictions that it had to be used for senior living. Whoever bought that would have to pay taxes--the arrangement for no tax collection by the Township would be for the senior 6-unit complex only. The possibility of someone buying the land and developing it has nothing to do with this grant. Hearing adjourned at 7:45 p.m.
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30 pm on March 3, 2010. Also present were Tim McDonough, Ray Cole, and
Jean Wierenga. Jim Wojan was absent.
Motion by McDonough and seconded by Cole to approve the minutes of February 3, 2010 as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the schedule of payments. Motion carried.
Correspondence:
A proposed Airport agreement was received from Township Attorney Jim Young, however a meeting to review the agreement with Peaine Township has not been set.
A symposium sponsored by the Conservation Club and the Eco-Tourism Commission will be held in June 2010 along with the Phragmities program which will be working with the above named organizations.
The Am-Vets have submitted a detailed drawing of their plans for the memorial to Wolverine Power.
Speck reported the Township will not endorse or take sides at this time with the Conservation Club or the Wildlife Club.
Reports:
Reports by the Human Resources Commission and the Eco-Tourism Commission will be given at the Township Annual Meeting.
New Business:
Resolution to support St. James Township acquiring DNR Property: On February 24, 2010 the Charlevoix County Commissioners passed a resolution in
support of St. James Township's effort to acquire the DNR property where the Deputy now resides. The following resolution was passed by St. James Township to acquire the
property.
Resolution:
WHEREAS, the Department of Natural Resources acquired by quit claim deed, in 1962 for the sum of $1.00 a piece of property in St. James Township; and
WHEREAS, St. James Township has had the permission of the DNR to use the property under special use permits, or leases dating back to 1986; and
WHEREAS, St. James Township has invested over $42,000.00 in improvements to date, in the property; and
WHEREAS, St. James Township is attempting to reacquire this property from the DNR and is requesting that it be transferred to the Township for the reasonable sum of $1.00;
and
THEREFORE BE IT RESOLVED, that St. James Township should proceed with efforts to require the property from the DNR;
BE IT FURTHER RESOLVED that a copy of this resolution be sent to State Representative Kevin Elsenheimer and State Senator Jason Allen.
Submitted by: Ray Cole Supported by: Tim McDonough
Roll Call Vote: All in Favor.
Joint Meeting:
A joint meeting with Peaine Township was tentatively set for March 16, 2010 at7 PM at Peaine Township Hall to pass a joint resolution authorizing the acquisition of property by negotiation or eminent domain if necessary and declaration of taking.
Posting for Zoning Administrator:
A posting will go up immediately for a zoning administrator. A job description will be available at Supervisor's office.
Time & Date of Annual Meeting:
The St. James Township Annual Meeting will be held on March 27, 2010 at 2 PM at. St.James Township Hall.
Approve at-large members to the Waste Management Committee:Motion was made by Speck and seconded by Wierenga to appoint Ed Troutman, Angel Welke, and Jim Birdsall as at-large members of the Waste Management Committee. Motion carried.
Posting for Phragmities Coordinator: A posting will go up immediately for a Phragmities coordinator.
Amend Human Services Commission language: Resolution:
RESOLUTION TO AMMEND RESOLUTION ESTABLISHING A BEAVER ISLAND HUMAN SERVICES COMMISSION
Under the Commission shall be formed as follows: Change the wording of 1D to read as follows.
"other organizations desiring membership in the commission may do so by submitting a letter on behalf of their service organization. Members will be added by a 2/3 vote of the existing members."
Submitted by Rick Speck Supported by Ray Cole
Role Call Vote: All in Favor
Poverty Guidelines Changed: Resolution
The St. James Township Board of Review shall base the asset level test on the application for the Homestead Poverty Exemption in 2010 on the 2010 poverty guidelines provided by the US Dept of Health and Human Services.
Submitted by Rick Speck Supported by Jean Wierenga
Roll Call Vote: All in Favor.
Proposed Budget:
Proposed budget presented for information. Final budget will be presented at Annual Meeting.
Speck stated he will be writing a letter to Pat Harman, Manager of the Charlevoix County Road Commission requesting an estimate be given to bring about 300ft of Indian Point Road up to standards.
Public Comment:
Ken Bruland gave a report on the Eco-Tourism Commission explaining their plans for the coming year. Also noted at this time are the plans for Phragmities spraying for this year.
No commercial spraying on Beaver Island, but spraying will be done on Hog Island with funding of $28,000 having been received from the state. The DNR plans to train volunteers on Island to take care of any necessary spraying here.
Motion by McDonough and seconded by Cole to adjourn meeting at 8:10pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on February 3, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Two corrections to minutes of regular meeting held on January 6, 2010: Remove second entry of name of Cole which appeared twice for approval of December minutes. Memorial Park entry should read 'when list of requirements and detailed scaled drawings are received by Wolverine can proceed with written agreement'. Motion by Wojan and seconded by Cole with corrections. Motion carried.
One correction to special meeting minutes: The four appointed members of boards will not meet with Twp Attorney but initial agreements to be drawn up will be thru phone calls. Motion by Cole and seconded by Wojan to approve minutes with clarification. Motion carried.
Motion by Wojan and seconded by Cole to approve schedule of payments.
Correspondence:
Speck reported three letters of interest received for appointment to Library Board. They are Lori Souders, Kathy Tidmore, and Dan Connaghan. Letter received from Kevin White regarding his position as Assessor. Letter received from Bob Tidmore questioning how Board plans to respond to Kevin White letter.
Reports: None
Old Business:
Acting on Re-Appraisal Bids: Speck stated two proposals received. One proposal was received from Tim Grimm from Harbor Springs, MI. in the amount of $91,190 and the second proposal received from AD Assessing, Inc. from Williamsburg, MI. in the amount of $68,680. Dawn Plude and Amy Jenema from AD Assessing, Inc. were at meeting to present to Board the details on how they do a re-appraisal. Their proposal also included samples of how they document every parcel appraised. They explained if approved by board how they would schedule their time on Island to complete the re-appraisal. The two women are both Level 3 Assessors, and have done numerous re-appraisals in Northern MI and have been very successful with all of them and received approval from the State. The contract terms are '/4 down by March 31, 2010; 1/4 down April 1, 2010 and remaining payment April 1, 2011. Motion by Cole and seconded by Woj an to accept AD Assessing, Inc. as re-appraisers and authorize St. James Township Supervisor to adopt appraisal. Motion carried. Roll call vote followed. Passed unanimously. Amendment to first proposal: Place letter notifying property owners of upcoming re-appraisal in with assessing paperwork to go out soon. This would eliminate additional cost for a second letter. Also authorize Speck to put in proposal the request for an informational meeting for property owners to be held. Exact date for meeting not set at this time but sometime in April.
Library Board Appointment: Motion by Cole and seconded by Wojan to appoint Lori Souders to the Beaver Island District Library Board for a term of three years. Motion carried. Wierenga abstained.
Human Resources Appointment: The Board did not receive any letters of interest for this position, so rather than re-post this appointment, the board asked Kathy Tidmore and Dan Connaghan if either of them would be interested in serving. Kathy Tidmore stated she would. Motion was made by Wojan and seconded by McDonough to appoint Kathy Tidmore to Human Resources Commission. Motion carried.
Community Development Block Grant Application: Speck reported the Senior Housing Has cleared the 1st hurdle with MSHA. The highest level administrative person in the Township, Supervisor Rick Speck will be the authorized official to access the MSHA website and can appoint others to assist. Step #2 is a Partnership Profile and Step #3 is Administrative Agent (St. James Township) to handle the funds for project, which may be available by summer.
Motion was made by Wierenga and seconded by Cole to be the Fiduciary for the Cormorant Study Fund and open a separate bank account for monies received. Motion carried.
New Business:
Salary Resolution:
When a Township holds an Annual Meeting a resolution must be adopted authorizing the Township Board to determine the salaries for the offices of Supervisor, Clerk, Treasurer and Trustees for fiscal year 2010 by adopting a resolution at least 30 days prior to the township annual meeting of the electors. Speck recommends all salaries remain same as 2009. Separate resolutions were adopted for each position as follows:
Motion by Wojan and seconded by Wierenga to approve salary of $14,267 for Supervisor for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.
Motion by Speck and seconded by McDonough to approve salary of $14,267 for Treasurer for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.
Motion by Speck and seconded by Wojan to approve salary of $15,534 for Clerk for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.
Motion by Wojan and seconded by Speck to approve salary of $4,227 for each Trustee for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call vote, all in favor.
Speck reported the dates set for Board of Review as March 8, 2010 and March 9, 2010. Times for March 8 are 9am to noon and l to 4pm. Times for March 9 are 9am to noon and 6 to 9pm. Hearings to be held in St. James Township Hall.
Public Comment:
Kathy Speck suggests board keep names of those who sent letters of interest for Library Bd. be kept for future consideration when openings occur. Don Vyse stated his displeasure of recent events concerning Assessor.
Motion by Woj an to adjourn meeting at 9pm.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7pm on January 6, 2010. Also present were Tim McDonough, Jim Wojan, Ray Cole, and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the December 2, 2009 as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the special meeting on December 16, 2009 as written. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments as presented. Motion carried.
Correspondence:
Letter from Joe Reed supporting the Airport Committee.
Letter from Joan Vyse resigning from the Human Resources Commission.
Reports:
Wierenga gave report on brief Waste Management Committee meeting held on December 17, 2009.
McDonough reported on new equipment purchased by the Fire Department in the amount of $20,195. $9,848 of the cost was covered by the donations given to Fire Department in memory of Bob McGlothin. Balance was paid by the Fireman's Auxiliary from sales at the Island Treasurers Resale Shop. The Auxiliary also purchased new jackets for each of the Fireman at a total cost of $1,642. McDonough also announced the Resale Shop has grossed over $29,000 to date.
Old Business:
DNR Property: Jim Wojan has been in contact with our State Representative Kevin Elsenheimer seeking his help towards St. James Township acquiring the property.
Memorial Park:
Speck stated he has been contact with Wolverine and has received a written agreement on use of property. Wolverine specifically requests four points be met, which are: Property only to be used for a memorial and flags; a drawing of plans be submitted; no excavation or drilling over old foundation; and no removal of debris from property.
New Business:
Wildlife Club: Jeff Powers, President of the Beaver Island Wildlife Club, stated the Club would like to request that St. James Township be the governmental organization to receive funds from other governmental and non governmental organizations to provide the conduit to USDA Wildlife Services to allow them to conduct an economic analysis of the impact of cormorants on the Great Lakes. This project will be covering up to six counties in northern Michigan. The Beaver Island Wildlife Club would also like to receive a letter of support from the St. James Township Board to have USDA-WS conduct this study. Motion was made by Cole to support the efforts of the Beaver Island Wildlife Club towards the cormorant study in the northern counties and approves a letter of support be sent and seconded by Speck. Motion carried.
Appointments:
Motion was made by Wierenga and seconded by Cole to re-appoint Dave Adams and John Fiegen to the ZBA for three year terms each ending in January 2013. Motion carried.
Motion was made by Wojan and seconded by Speck to re-appoint Jayne Bailey and Ray Cole to the Planning Commission terms ending in 2012. Motion carried.
Motion was made by Wierenga and seconded by McDonough to re-appoint Jim Wojan to the Airport Committee with term ending in 2014. Motion carried. Wojan abstained.
Posting will be done for opening on the Beaver Island District Library Board and also an opening on the Human Resources Commission.
Request for Re-Appraisal:
A letter was received earlier in 2009 from Kelli Sobel, Executive Secretary, State Tax Commission, notifying St. James Township of inappropriate assessing practices. A review was ordered due to inconsistencies in information reviewed by field staff of the State Tax Commission and statements made by Assessor Kevin White. A 14 point review and detailed plan to correct the deficiencies was sent to the Supervisor. The State required a detailed timetable for correcting these items and a reply to come from Supervisor by November 20, 2009. Supervisor Speck submitted a plan and it was accepted by the State. A Request for Re-Appraisal was presented to the Board for review and will be sent out to five possible firms qualified to do the work. Replies must be received back by January 25, 2010 and then will be forwarded to Larry Griggs, Assessment and Certification Division of the State, for review and narrowed down to two and a decision can be made at the February meeting of the Board to hire one. Cost of this re-appraisal will be at least $30 a parcel or more, with total cost up to $55,000. This cost can be paid over a three year period. Motion was made by Cole to solicit proposals for re-appraisal in St. James Township and seconded by McDonough. Motion carried.
Motion by Wojan to adjourn at 8:15pm.
Respectfully submitted, Jean Wierenga
Supervisor Rick Speck called a Special Meeting of the St. James Township Board to order at l0 am on December 16, 2009. Also present were Tim McDonough and Ray Cole. Jim Woj an was absent. Meeting was held in the Governmental Center and was properly posted in a timely manner.
Purpose of meeting was to adopt a resolution for continued dual representation concerning joint island operations as recommended by the Townships law firm Young, Graham, Elsenheimer & Wendling. The law firm recommended one individual to be appointed by each township board to represent their respective board. However, at a meeting held prior to St. James board meeting, Peaine Twp appointed their representative and an alternate. St. James board decided to do the same recommending Supervisor Speck be the representative and Ray Cole the alternate.
Motion by McDonough, seconded by Cole, that the township board has reviewed the memo dated December 9, 2009, from the township's law firm, Young, Graham, Elsenheimer & Wendling, P.C., the township board consents to the continued dual representation by the law firm in connection with joint island operations between Peaine Township and St. James Township, agrees to follow the procedures outlined in the memo, and authorizes the township supervisor to sign the memo on behalf of the township. Motion carried.
Motion by McDonough and seconded by Cole to adjourn meeting at 10:10am. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on December 2, 2009. Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.
Motion by McDonough and seconded by Wojan to approve the minutes of the regular Township meeting held on November 4, 2009 and the special joint Township meeting held on November 23, 2009 as written. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Correspondence:
Speck reported two letters of interest to serve on the Waste Management Committee were received, one from Ken Taylor and one from Bob Tidmore. Wojan questioned the recent correspondence received from Jim Birdsall to Don Vyse, Chairman of the Airport Committee, requesting copies of Airport Committee meetings over the last 10 years. Did Birdsall get authorization from Peaine Board to make that request?
Old Business:
Snowplow Bid: One bid was received from Gordon Heikka for snowplowing at the Governmental Center and Island Treasurers Resale Shop. His bid at the Governmental Center is $64/per hour, but billing will be on a per minute basis. His bid for the resale shop is a flat $25. Motion was made by Wojan and seconded by Wierenga to approve the bid. Motion carried.
Memorial Park ( Aaronmore Park ): Speck has finally been in contact with Wolverine Power regarding use of the area. Nothing finalized at this time, but Speck stated he hoped by spring all details will be worked out so Am Vets can start on their monument.
DNR Building : Sheriff Don Schneider has been in contact with Supervisor Speck regarding how to keep the DNR Building They will be in touch with both Kevin Elsenheimer and Jason Allen, lawmakers serving our area, asking them to try to work thru DNR to acquire this property.
New Business:
Snow Plowing on Seasonal Road : This request comes from Travis Martin, of 38193 Indian Point Road . At this time the Manager of the CCRC, Pat Harmon has said some tree trimming must be done along this road, plus a turn around area must be graveled according to County specs. Martin provided to the board and to the CCRC pictures, sketches, and has taken measurements of the area. Harmon has only looked at the pictures, not come over to Island to view the area first hand. Wojan stated it is necessary for Harmon to come over and will try to talk to Harmon. Martin stated this portion of Indian Point Road has been maintained in the summer as well as dust control put down. The Board cannot commit to one property owner to pay for the gravel the CCRC states is needed. The amount of gravel is also in question. Motion was made by Speck to table anything further on this request until Pat Harmon comes to Island to see first hand the area. Motion seconded by McDonough. Motion carried.
Community Center Grant Request:
Motion was made by McDonough and seconded by Wierenga to send a letter of support from St. James Township to the Grand Traverse Band regarding a $25,000 grant for the Center. Motion carried.
Ratify Stump Grinder Loan:
The loan for the stump grinder at the Transfer Station when initially acquired thru Charlevoix State Bank required a payment annually of $18,000. This loan payment thru approval by the bank and both Township Supervisors has been lowered to $8,500 per year. Motion was made by McDonough and seconded by Speck to ratify actions of the supervisors. Motion carried. Wojan noted this action should have come before both boards before finalized.
Board of Review will meet December 15, 2009 at the Governmental Center . No protests will be heard at this meeting.
The next joint meeting of Peaine and St. James Township Boards will be held January 11, 2009. At this time boards will review the proposed Airport Authority as well as an airport contractual contract to govern the airport which is being prepared by Township Attorney Peter Wendling. Also Wendling will provide recommendations for the Waste Management Committee.
Resolution for Current Airport Committee Chairman to handle daily operations: Motion by Wojan and seconded by McDonough to authorize Don Vyse, Chairman, to continue taking care of everyday needs at Township Airport . Motion carried.
Questions arose concerning Transit Bus parked at the Governmental Center . Did they get approval from the Township to park there and who gave approval to use one of the rooms set aside only for the Deputy Sheriff? Motion was made by Wierenga and seconded by Wojan to give Speck authority to work out the details. Motion carried.
Wojan wanted it made known that all new lights need to be purchased for downtown Christmas tree. No board action taken.
Motion by Wojan to adjourn meeting at 8:20pm.
Respectfully submitted, Jean Wierenga, Clerk
Peaine Township Supervisor Jack Gallagher called a special meeting of both Peaine and St. James Township Boards to order at 7pm. on November 23, 2009. The meeting was held in the Peainc Township Hall. Also present from Peaine Township were Colleen Martin, Pete Lodico, Larry Kubic, and Paul Welke. Present from St. James Township was Rick Speck, Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. Also present was Township Attorney Peter Wendling,
The special meeting was called to pass the resolution of necessity for the Township Airport, and to discuss the other jointly funded services for both Townships.
Supervisor Rick Speck recommended the resolution of necessity be withdrawn. He stated it is necessary first to make a decision on how the Township Airport will be governed. There has been two different documents found, first, an ordinance from 1992 and, second a resolution passed in 1983, so a decision must be made which one will be followed or completely changing how the Airport is governed. Township Attorney recommends either an Airport Authority be funned or a Contractual Agreement be put into place. The contractual agreement would he a very narrow contract with both Boards calling the shots. The airport authority would be setting up all long term rules and regulations, which would be a inure effective way of running the airport. Those serving on the authority would be appointed. Motion was made by Cole and seconded by Speck to direct Township Attorney to draw up both a proposed airport authority and a proposed airport contractual contract. Motion carried.
Motion was made by Speck and seconded by Cole to set a date of January 11, 2010 to have next joint meeting to review the proposed documents to be prepared by Attorney. Motion carried.
Motion was made by Speck and seconded by Cole to table the resolution of necessity. Motion carried.
The jointly funded Transfer Station has a joint committee to oversee the operations and has had recent openings on the committee. Gallagher stated Peaine Twp Board had approved appointing three people to the committee. St. James Twp had made one appointment. Questions arose regarding the appointments to the committee as well as one previous member being asked to resign because of a possible conflict of interest, which was later determined not to be an issue. St. James Twp will repost for the position. Motion was made by Cole and seconded by McDonough to repost. Motion carried.
Motion was then made by McDonough and seconded by Cole for Attorney to come back with recommendations for the WMC committee. Motion carried.
Gallagher stated Peaine Twp prepares a proposed budget in August before the millage rates are set. He ask the same from St. James Twp and Speck replied that is not a policy of St. James Twp as a budget for the fiscal year is prepared in March each year. It was agreed by St. James Township Board to provide a proposed budget for the Fire Dept by mid-February each year.
Motion by Cole and seconded by Wojan to adjourn meeting at 9:05pm. Motion carried.
Jean Wierenga, St. James Township Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on November 4, 2009. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Correction to October 7, 2009 minutes: Regarding the BITA appointments, the sentence omitted was "McDonough and Wojan abstained from voting because both are members of the Beaver Island Boat Company Board." Motion was made by Cole to amend the minutes to reflect the potential conflict of interest which would not allow the two to vote. Motion seconded by -McDonough. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments as presented. Motion carried.
Reports:
Letter read by Speck from the State Treasury Department. Speck has a call into the State Tax Commission with a timetable to complete their request.
Old Business:
Motion was made by McDonough and seconded by Wojan to appoint Ray Cole as Township Board representative to the Lighthouse Restoration Committee. Motion carried.
No reply from Wolverine regarding use of Aaronmore Park by Am-Vets.
Fuel Oil Bid:
Island Energies bid for fuel oil for the Township is $3.18/galion. Board will ask twp. maintenance man, Darrell Butler, to check the sizes of the tanks using fuel oil which are both Fire Halls, Township Hall, and Governmental Center.
New Business:
Motion by Speck and seconded by Wojan to appoint Ed Troutman to the Waste Management Committee. Motion carried.
Motion by Speck and seconded by Wierenga to appoint Ed Troutman to the Board of Review. Motion carried.
Schedule for Joint Twp Meeting to discuss jointly funded projects: Board agreed to either November 16th or 23 for meeting at Peaine Hall.
Post for Snow Plowing:
It was decided to post only for snow plowing at Governmental Center and Resale Shop this year. Snow removal on the side walks has not been a good venture because once cleared, the County Road Commission plow trucks push the snow from the streets onto the sidewalks. After much discussion on this issue, it was decided to get public= opinion before any further cleaning of sidewalks. Also the sidewalks downtown are the responsibility of the business owners. Motion by Speck and seconded by Cole to post for snowplowing at the Governmental Center and Resale Shop. Motion carried.
Motion by Wojan to adjourn meeting at 8:14pm.
Respectfully submitted.Jeanan Wierenga. Clerk St. James Township
(draft minutes)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 7, 2009. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by Wojan and seconded by Cole to approve the 9/02/09 minutes as written. Motion carried.
Motion by McDonough and seconded by Cole to approve the schedule of payments. Motion carried. Wojan asked if the Board had been notified by letter of the increase in the yearly ramp fees by Beaver Island Marina. The answer was no.
Reports:
Andy Reihl, Project Manager for Central Michigan University, reported to board the CMU Boat House Restoration plans. Plans are to replace roof, doors, and siding with modern materials, but to maintain the overall appearance of the building as it stands now.
Old Business:
Am Vets Memorial:
The Am Vets have changed the location of their planned memorial from the downtown area in front of the Public Rest Rooms to Aaronmore Park. Plans by the Am Vets will be to sell bricks for use at the memorial to raise money for the project. Speck checked withthe people who created Aaronmore Park and they have no problem with new plans for park. Speck stated since the Township has a 40 year lease agreement with Wolverine former owner of property, he has tried to reach them to be sure complying with lease, but to date no reply. Project does not have to go to Planning Commission for approval, but will notify the PC so it will be in their minutes.
Resolution to Ratify Airport Lease:
The previously approved lease agreement by the board in September was not acceptable by Peaine Twp as written, so a few minor wording changes were made so needed approved with changes. Motion by Wojan and seconded by Wierenga to approve the Airport lease as written. Motion carried.
BITA Appointments:
Four applications were received for the two vacancies on the BITA. Motion was made by Wierenga and seconded by Cole to approve the appointments of Don Vyse and Kitty MaNamara to each serve a three year term until 9/30/12 on the BITA. Motion carried.
New Business:
Solicit Oil Bids:
Motion by McDonough and seconded by Speck to post oil bids now, but starting in 2010 the bids will be posted in the spring rather in fall. Motion carried. Roll call vote: All in favor.
Resolution to allow Airport Chairman to sign Grant:: Motion by Wierenga and seconded by Cole to allow Airport Committee Chairman, Don
Vyse, to sign grant for approach clearing on Runway 9. Motion carried. Roll call vote: All in favor.
Set Up Lighthouse Restoration Committee:
The committee will consist of 5 members: Don Vyse as Chairman, one member from the Great Lakes Lighthouse Keepers Association; one member from the Historical Society; one from the Township Board; and one the fifth member to be picked by the committee.
Lighthouse Fund:
To open a separate account for the Lighthouse funds was not necessary as an account was opened previously when the $6,000 Tribal Grant was first received.
DNR Building:
To acquire the DNR Building & Dock at this time is in limbo. The State does not give away property, but will swap land. Anything to be traded by the Township must be appraised and anything bought would put a major hole in our budget. Attempt will be made to get Legislators to intercede on our behalf. At this time both Townships put money into building but do not own it.
Waste Management Committee and Board of Review Openings: Notices will be posted for both positions.
Motion was made by Woj an to adjourn meeting at 8:10pm.
Respectfully submitted,
Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order on September 2, 2009 at 7:30pm. Also present were Jim Wojan, Tim McDonough, and Jean Wierenga.
Motion by McDonough and seconded by Wojan to approve the minutes of the August 5, 2009 meeting, as written. Motion carried.
Motion by McDonough and seconded by Wierenga to approve the schedule of payments. Motion carried,
Reports:
Jackie LaFreniere reported the spraying for Phragmites has been completed. Along with Beaver island, both Garden and High Islands were sprayed.
Speck reported on a letter recently received from Tina Walker suggesting the money budgeted for the Youth Consortium be put into the Parks and Trails Fund, but request denied.
Bob Tidmore representing the Am Vets is requesting to use a portion of the grounds downtown in front of the Public Restrooms for a monument, kiosk, and three flag stand in remembrance of the veterans. The design presented is too large for the area, and board requests scaling it down, and provide a more detailed layout. Also an agreement must be included on the upkeep of the area.
Request came from the Airport Committee Chairman Don Vyse to levy the maximum millage allowable. This is essential and critical for the emergency management plan for the Township Airport.
Old Business:
Millage Renewals: The millage to be levied this year that will remain the same as last year are .9502 allocated operational millage; 2.8500 for the voted operated millage; I .8439 for Street and Roads; 1.5345 for Transfer Station; and .2363 for the Historical Society. The maximum millage allowable to be levied will be .9713 for the Fire Department; .9227 for the Airport; 1.9426 for the Beaver Island Rural Health Center and 1.000 For the EMS. Total millage to be levied is 12.2535. Motion made by Wierenga and seconded by Wojan to adopt the 12.2535 millage. Motion carried.
Appointment to BITA tabled.
Motion by Wojan and seconded by McDonough to appoint Joan Vyse to the Human Resources Commission. Motion carried.
Motion by Wierenga and seconded by Speck to appoint Ken Bruland to the Natural Resources and Eco Tourism Commission. Motion carried.
New Business:
A Resolution to Ratify Beaver Island Airport and Fresh Air Aviation Lease for three years was approved. Roll call vote: All in Favor.
Motion was made by Speck and seconded by McDonough to agree in principal to accept grant funds on behalf of the Beaver Island Development Corporation. Motion carried.
Kathy Speck was approved as Administrative Assistant.
Motion was made by Wojan and seconded by Wierenga to appoint Ray Cole to fill the position of St. James Township Trustee. Motion carried.
Motion by Wojan to adjourn meeting at 7:58pm.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7pm on August 5, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.
Manager Pat Harmon of the Charlevoix County Road Commission presented Don Vyse with a plaque from the CCRC and thanked him for his years of working with the CCRC. Shirley Roloff of the Charlevoix County Commissioner's also thanked Don Vyse for his service to the community. Charlevoix County Sheriff Don Schneider also presented Don Vyse with a plaque from the Sheriff's Department for his continuing support and his 11 years of dedicated service.
Motion by McDonough and seconded by Wojan to approve the minutes of the 7/01/09 and 7/29/09 meetings. Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments.
Motion carried.
Reports:
Contract to be ready by September for the $75,000 grant for tree clearing at the Township Airport and the Township share will be $1,875. Letter received from the Beaver Island Rural Health Center requesting maximum millage be levied for the Center,
Old Business:
Supervisor Resignation: Motion made by Wojan and seconded by McDonough to accept the letter of resignation from Don Vyse as Supervisor of St. James Township. Motion carried. Wojan stated he was not happy to make the motion because he has served on the Board thru seven supervisors and Vyse was one of the best.
Letter read from Joan Vyse resigning as Administrative Assistant.
Letter read from Don Vyse resigning from the Waste Management Committee.
Motion by Vyse and seconded by Wojan to participate in the Human Resources Commission. Motion carried.
Motion by Vyse and seconded by Wojan to participate in the Eco-Tourism Commission, Motion carried. Vyse suggested the Board check with Township Attorney on the legal standing of both of the above Commissions.
New Business:
Two appointments need to be made on the Beaver Island Transportationm Authority with terms running until 2012. Both Kitty McNamara and Ken Taylor's terms expire at this time. Notice to be posted regarding openings.
Friends of the Lighthouse:
The engineering phase of the Lighthouse has been finished. The cost was $15,000 which the township paid up front, but all will be reimbursed. Next phase is to form an informal group with a representative from the Township Board, the Historical Society, the Great Lakes Lighthouse Keepers Assn. and other interested people. Motion by McDonough and seconded by Wojan approve the formation of the Friends of St. James Lighthouse. Motion carried.
Don Vyse stated he would like to remain active in this organization.
Resolution to Acquire DNR Building
At this time the Township has a lease with the DNR for the building and waterfront property. The State does not give away land but are trying to come with a solution for this property. Shirley Roloff a member of the Charlevoix County Commissioners and Sheriff Don Schneider both are offering their support to acquire the building.
The following resolution was passed by the board:
The St. James Township board supports the efforts to acquire the Building and the land fof the former Department of Natural Resources Fire Equipment Station located at 38030 Michigan Avenue, Beaver Island, MI 49782 Land Parcel 013-223-039-00
Motion by Vyse, seconded by Woian to pass resolution. Motion carried. Roll call vote followed. All in favor.
Township Assessing:
Vyse stated the board needs to review how better to improve the assessing for St. James Township. First step would be re-assessing with pictures of all parcels.
Next would be requiring the Assessor to be in his office two days a week and out in the field one full day a week. A new program similar to what is done on the mainland would be to pay assessor per parcel. Average salary ranges from $11 tp $15 per parcel. Vyse recommends starting at $12 per parcel. This change would create a salary increase of approximately $3503 a year. No decision made at this time.
Millage Renewals:
There are six millage renewals up at the end of 2009. They are Fire Department, Beaver Island Rural Health Center, Township Airport, Street and Road, Transfer Station and Allocated. Motion by Vyse and seconded by Speck to place six millage renewals on the November ballot. Motion carried.
Supervisor Appointment: The State Statute states the Township Board can appoint a Supervisor at this time with length of office to run until the next election in 2010. Motion was made by Wojan and seconded by Wierenga to appoint Trustee Rick Speck as St. James Township Supervisor. Motion carried. Vyse abstained. Notice will be posted for the Trustee position.
Rick Speck presented to Don Vyse a plaque from the St. James Township Board expressing our thanks to Don for his 11 years of dedicated service to the Township.
Gary Voogt, Ed Wojan, Pam Grassmick, and Jerry LaFreniere all spoke stating their thanks for the many achievements Don Vyse had accomplished during his years of service to St. James Township.
Rick Speck was formally sworn in as St. James Township Supervisor by Clerk Jean Wierenga.
Motion by Wojan to adjourn meeting at 7:50pm.
Respectfully submitted, Jean Wierenga
A special meeting of the St. James and Peaine Township Boards was called to order by Peaine Township Supervisor Jack Gallagher at 4 pm on July 29, 2009. Also present from Peaine Township were Colleen Martin, Pete LoDico and Larry Kubic.
Present from St. James Township were Don Vyse, Tim McDonough, Rick Speck and Jean Wierenga.
Purpose of special meeting was to discuss and decide upon a proposed contract with Cherry Capital Connection, LLC. The CCC, with assistance from Aspen Wireless will assist in writing a grant application for Internet service for all of Beaver Island utilizing the use of the three towers already here.
The deadline for the grant application must be filed by August 14, 2009. A motion was made by LoDico and seconded by Gallagher by Peaine Township to approve the proposed contract and the $7500 needed by CCC. Motion carried.
Roll call vote followed, all in favor. A motion was made by Wierenga and seconded by Vyse to approve the proposed contract and the $7500 needed by CCC. Motion carried. Roll call vote followed, all in favor.
Meeting adjourned at 5 pm.
Respectfully submitted, Jean Wierenga, clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 1, 2009. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Wierenga.
Motion by Wojan and seconded by Vyse to approve the minutes of the June 3, 2009 as written. Motion carried.
Motion by McDonough and seconded by Wojan to approve the schedule of payments as presented. Motion carried.
Reports:
Information from State received stating all documents reviewed and approved giving go ahead for next phase of restoration of lighthouse. Vyse stated it is now time to get a group together and organized.
Old Business:
Township Policy Review:
The Board received a list of various policies from Township Attorney and must establish priorities and get started with the original list. This process will take several months tocomplete.
New Business:
Planning Commission Appointment:
Motion was made by Vyse to appoint Don Tritsch to fill the vacancy on the St. James Township Planning Commission since he has past experience serving on the PC. Motion seconded by Speck. Motion carried.
Youth Consortium:
In May the original group met to discuss what to do with the Youth Consortium. Nothing decided whether to continue as funding is a major issue.
Senior Housing Grant Agreement:
Pete LoDico, President of the Beaver Island Community Development Corporation presented to the board the plans of BICDC to develop six units of low to moderate income rental housing for Seniors and the Disabled. The Michigan State Housing Development Authority (MSHDA) proposes to enter into a Community Development Block Grant(CDBG) agreement with St. James Township since the facility is located in St. James Township. This would require the funding to be run thru St. James Township as the Grantee. A separate banking account would need to be opened to distribute the Community Development Block Grant Funds. It was stated no Township Funds would be involved. LoDico is asking the board if they are willing. Need to complete review of documents by early August. Motion by Vyse seconded by Rick Speck Motion carried-all in favor.
Letter of resignation from Supervisor Don Vyse read by Clerk. Resignation to become effective at the next regular board meeting to be held on August 5, 2009. Motion by Vyse to adjourn meeting at 8 p.m.
Respectfully submitted, Jean Wierenga, clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 3, 2009. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Wierenga.
One correction to minutes of May 6, 2009: Omit ‘Cleaning Porta Johns' in wording of bid notice.
Motion by Wojan and seconded by Speck to approve minutes of May 6, 2009 with correction. Motion carried.
Motion by McDonough and seconded by Wojan to approve the schedule of payments. Motion carried.
Reports:
A notice of an opening on the Planning Commission to be posted.
No progress on hi-speed Internet service.
Road Commission equipment to be on Island soon to sweep streets and clean catch basins.
Old Business:
Bid Policy: A resolution to establish a policy for competitive bidding was reviewed. The Township Attorney recommends putting a dollar amount in the resolution, but to be careful not to make amount too low. A motion was made by Wojan to establish a competitive bidding policy with an amount of $5,000. Seconded by Vyse. Roll call vote, all in favor. Copy of Resolution attached to minutes.
Ethics Policy: Motion by Vyse and seconded by Wojan to adopt a Code of Ethics and Conflict of Interest Policy. Roll call vote: Yes: Vyse, Wojan, Speck and Wierenga. No: McDonough. Copy of Policy attached to minutes.
Restroom Bids: Motion by Vyse and seconded by Wierenga to appoint Rollie Cull to do restroom maintenance at a rate of $14/hr. Motion carried.
New Business:
Township Policy Review: Township Attorney has prepared a list of township policies for the board to consider adopting. Board asked to review the list and contact Supervisor with questions or comments.
Public Comment:
Elaine West expressed her concerns to everyone present at meeting how ‘fed up' she is with all the nit picking that is going on in the Township. She stated how these people are constantly complaining that something is always wrong. They think Beaver Island is a beautiful place to move to, but once here want everything changed.
Motion by Wojan to adjourn at 8:15pm .
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
(draft minutes)
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on May 6, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.
Motion by Wojan and seconded by Vyse to approve the minutes of the April 1, 2009 meeting as written. Motion carried.
Motion by Speck and seconded by McDonough to approve the schedule of payments. Motion carried.
Reports:
Vyse stated he had received information the Revenue Sharing from the State of Michigan would be cut 15%.
St. James Township share of expenses for plumbing repairs at the DNR Building will be $2,800.
More information to become available on hi-speed internet service for Beaver Island by June 1.
Old Business:
Library Board Appointments:
There are three vacancies on the Beaver Island District Library Board from St. James Township. The three ladies whose terms are up are Sally Lounsberry, Lil Gregg, and Patti Cull. All three have expressed interest in remaining on the Board. Motion by McDonough and seconded by Vyse to re-appoint Patti Cull for a two year term, Sally Lounsberry for a three year term, and Lil Gregg for a four year term. Motion carried.
New Business:
Part-time Employee at Transfer Station:
Motion was made by Vyse and seconded by Wojan to approve the appointment of Amy Burris as the part-time employee at the Beaver Island Transfer Station. Motion carried.
Bid Policy and Ethics Policy:
Copies of the proposed Bid policy and Ethics policy were passed out to Board members. Vyse recommended reviewing these policies and if anyone has questions call. Township Attorney recommends a five year review of policies, which he will send a listing of those policies for the board for review. No action on any policies at this meeting.
Bid notice to be posted for Cleaning Porta John and restrooms.
Public Restroom Improvements:
Will try to get an estimate soon on cost of upgrading the public restrooms.
Bid Openings:
Lawn Maintenance Bid with Insurance included:
One bid received from Jean's Lawn Service with Certificate of Insurance included. Motion by Wojan to accept bid as presented and seconded by McDonough. Motion carried. Wierenga abstained.
Gardening Bid:
Pam O'Brien presented the only bid for $3,500 which included all the pocket parks and Paradise Park. Motion by Vyse and seconded by Wierenga to approve bid. Motion carried.
Public Comment:
Pam Grassmick presented two resolutions for the board to consider, one creating a seven member Human Services Commission and second to create a Natural Resources Commission. No action taken at this time.
Motion by Wojan to adjourn at 8:10pm .
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 1, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.
The final review of the budget was discussed. Since the Hanger payment of $2,500 was not made in 2008, it is necessary to pay that amount now and also the $2,500 for the year 2009. To do so the budget must be amended. It was agreed to reduce the Shoreline Maintenance figure from $3,000 to $1,500; reduce the Landscape Maintenance from $4,000 to $3,500; reduce the Lawn Mowing from $3,000 to $2,750; and reduce the Public Restroom expense from $1,000 to $750 to make up the $2,500 difference. Motion by Wierenga and seconded by McDonough to approve the budget for 2009-2010 with the amended changes. Motion carried.
Motion by Wojan and seconded by Speck to approve the minutes of the March 4, 2009 meeting as written. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Jerry LaFreniere explained to the board the proposed plans to have a Coast Guard Appreciation Day this summer to honor the Coast Guard for all their assistance given to Beaver Island. He is requesting the Township Board write a letter of appreciation for their efforts. Motion was made by Vyse and seconded by McDonough to write a letter to support the efforts of the Coast Guard. Motion carried.
New Business:
Library Board Appointments: Vyse explained three of the Beaver Island District Library Board members are up for re-appointment. The appointments will be one for 2 years, one for 3 years, and one for four years. A notice will be posted for anyone interested in serving on the Library Board. Motion by Wojan and seconded by Vyse to approve this schedule of appointments for the Beaver Island District Library Board. Motion carried.
Innisfree Lane : In 2008 the property of John Adams located on Donegal Bay Road was divided into several parcels to be sold. Innisfree Lane originally was the private road for the Adams family, but with the changes on the property, Innisfree Lane would become a public road to the various parcels, which would require board approval. Motion was made by Vyse and seconded by Wojan to approve the road name of Innisfree Lane. Motion carried. Roll call vote followed with all board members in favor.
Motion by Vyse and seconded by Wojan to adjourn meeting at 7:55 pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
(Draft minutes)
Supervisor Don Vyse called the St. James Township Budget Hearing to order at 2:00pm on Saturday March 28, 2009. Also present were Tim McDonough, Rick Speck, Jim Wojan, and Jean Wierenga.
The proposed budget for 2009-2010 was reviewed. No changes were proposed for budget. Motion by Speck and seconded by McDonough to levy millage necessary to support the budget. Motion carried.
Motion by Wojan and seconded by Speck to adjourn budget hearing at 2:20pm. Motion carried.
The St. James Township Annual Meeting opened at 2:21pm.
Motion by McDonough and seconded by Vyse to approve the minutes of the annual meeting held March 22, 2008. Motion carried.
Board Salaries: Salaries for Board members to remain the same as last year.
1. Motion by Wierenga and seconded by K. Taylor to approve same salary as previous year at $14,267 for Supervisor. Motion carried.
2. Motion by Vyse and seconded by McDonough to approve same salary as
previous year at $14,267 for Treasurer. Motion carried.
3. Motion by K. Taylor and seconded by E. Troutman to approve same salary as
previous year at $15,594 for Clerk. Motion carried.
4. Motion by E. Troutman and seconded by P. O'Brien to approve same salary as
previous year at $4,227 each for Trustees. Motion carried.
Township Agencies served by Township to be approved by Board.
1. Township Attorney: Young, Graham, Elsenheimer, and Wendling.
2. Township Accountant: Mason and Kammerman
3. Township Insurance: Municipal Underwriters Insurance
4. Township Banking Institution: Charlevoix State Bank
5. Township Engineer: Moore & Bruggink
Motion by Speck and seconded by Wierenga to approve the above agencies. Motion carried.
Land Use Policy: Motion by Vyse and seconded by Speck to allow the Township to buy, sell, or receive land as a gift. Motion carried.
Municipal Yacht Dock Rates: Motion by McDonough and seconded by Wojan to use the rates set by the State Waterways Commission for the Municipal Yacht Dock for the year 2009. Motion carried.
The meeting dates for St. James Township Board will be the first Wednesday of every month. Time of the meeting will be 7:30pm year round. Motion by Wojan and seconded by Vyse to approve the dates and times. Motion carried.
Supervisor's address followed.
Motion by Vyse and seconded by Wojan to adjourn meeting at2:35pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
(Draft minutes for March 4, 2009)
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 4, 2009. Also present were Rick Speck and Jean Wierenga. Jim Wojan and Tim McDonough were absent.
Motion by Speck and seconded by Vyse to approve the minutes of the February 4, 2009 meeting as written. Motion carried.
Motion by Speck and seconded by Wierenga to approve the schedule of payments. Motion carried.
Reports:
Wierenga reported that Tim Myers had been approved by both Townships to be promoted at the Transfer Station to Assistant Director and also as Bookkeeper.
New Business:
Legal Services Contract: The Law Firm of Young, Graham, Elsenheimer, and Wendling are requesting changes in the Legal services contract for 2009 with St. James Township. For many years the township was billed quarterly for zoning services based on a formula consisting of taxable value and usage. Due to the changing economy the Township would be billed $130 per hour for zoning services, and $135 per hour for non-zoning issues. Also the law firm is requesting the names of the people approved by the Township Board to phone the firm. Those names would be Planning Commission Chairman, Zoning Administrator, Supervisor, and Clerk. Motion by Vyse and seconded by Wierenga to approve the contract for 2009. Motion carried.
Investment Account Resolution: The following resolution was approved:
WHERE AS: It is a requirement of Primerica Shareholder Services that a St. James Township Board Trustee be authorized to act in behalf of the Deferred Compensation Plan.
THEREFORE BE IT RESOLVED: That Jean Wierenga, St. James Township Clerk, is hereby granted the authority to act on behalf of the plan as of this date of March 4, 2009.
Motion by Vyse and seconded by Speck to approve the resolution. Motion carried. Roll call vote all in favor.
Budget Review:
Motion by Speck and seconded by Wierenga to approve the proposed budget for 2009-2010. Motion carried.
Motion by Wierenga to adjourn at 7:50pm .
Respectfully submitted, Jean Wierenga, Clerk,St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on February 4, 2009. Also present were Jim Wojan, Tim McDonough and Jean Wierenga. Rick Speck was absent.
Motion by McDonough and seconded by Wojan to approve the minutes of the January 7, 2009 as written. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Connie Wojan, President of the Beaver Island Rural Health Center, explained to the Township Board the plans at the Health Center to explore the opportunity to work with Northern Michigan Hospital to study the needs of the Center, be of help with business relations, to assist in grant writing, to help cut costs in purchase of supplies, and get support in many other ways. A report will be ready by May 1, 2009 on the potential affiliation with NMH.
A Public Hearing on the Future Land Use Plan conducted by the Larry Sullivan of the Charlevoix County Planning Commission will be held February 10, 2009 at Peaine Twp. Hall.
The old office of the Chamber of Commerce located at the Municipal Yacht Dock will not be rented. The room will be available for use by the boaters.
The purchase of the lot at the Township Airport has been completed. The lot was appraised at $20,000 and was purchased for $19,000.
Wierenga reported on the recent meetings of the Waste Management Committee. The Committee again addressed the poor housekeeping conditions at the Transfer Station and the recent resignation of John McNeil. He not only worked in the Transfer Station he was also the bookkeeper. The Committee recommends not having an employee there do the books, but have an outside person handle the billing. The Committee recommends Mary Cook be hired at $31 per hour. Motion was made by Wojan and seconded by Vyse to hire Mary Cook at $31 per hour. Motion carried. The Committee also recommends moving Tim Myers from a part time position to full time position at the Transfer Station. Motion by Vyse and seconded by Wojan to approve Tim Myers move to full time position. Motion carried.
County Garage:
Motion was made by Vyse and seconded by Wierenga to send a letter to the Charlevoix County Road Commission confirming the Townships would give 2 acres to go along with the Stimulus money request by the Charlevoix County Road Commission. Motion carried. This parcel is located behind the Transfer Station.
Downtown Parking:
Jim Wojan and Don Vyse met with Pat Harmon, Chairman of the CCRC recently. The CCRC will not do anything different than they are doing now with snow removal. They will not haul snow and if snow builds up on curbs, each individual business will have to deal with it. That is life in the north country , they say. The CCRC needs to make two passes to clean the streets and cars have been parked in their way at the PABI Center. Also the Townships are not interested in getting into the snow plowing business. As stated by Vyse, it would help relieve the congestion downtown if the PABI's would utilize the parking in back of building. Tidmore responded saying they did not have the money to have that area plowed. He asked about using the Yacht Dock parking lot, but was told the lot is not open for public use.
Internet Tower:
Motion was made by Wojan to give Vyse authority to sign the necessary paperwork to terminate the lease on the Internet Tower with Ed Welter. Motion carried. Insurance covered by Welter until mid July. Another interested party has contacted the Township about hi-speed internet service here. After Peaine Twp makes their decision on this issue, the individual will come over and meet with both boards.
Salary Resolution:
The February Board meeting a decision must be made by the members to recommend raising their salary or to remain the same. The overall consensus of the Board was for salaries to remain the same as 2008-2009.
Motion by McDonough and seconded by Wierenga to approve salary of Supervisor to remain at $14,267. Motion carried.
Motion by McDonough and seconded by Wojan to approve salary of Clerk to remain at $15,534. Motion carried.
Motion by Vyse and seconded by McDonough to approve salary of Treasurer remain at $14,267. Motion carried.
Motion by Vyse and seconded by Wierenga to approve salaries of Trustees remain at $4,227 each. Motion carried.
Annual Meeting set for March 28 th at 2pm.
Motion to adjourn at 8:25pm .
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on January 7, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.
Motion by Wojan and seconded by Vyse to approve the minutes of the December 3, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments with the additions. Motion carried.
Reports:
Sara McCafferty, Director of the EMS reported on the activities of the EMS for the year 2008. She also stated the new cot required for the Air Ambulance is here and Island Airways waiting for signed paperwork back from FAA.
New Business:
Internet Tower:
The Internet Tower constructed by Ed Welter and located on Township property has been offered as a gift to the Township. The official paperwork for transfer of ownership to arrive soon.
County Road Garage:
The Charlevoix County Road Commission is again considering a new garage on the Island. This structure would be located behind Transfer Station. If the planned Economic Stimulus Plan for Infrastructure becomes a reality, to replace the existing County garage on Island is one of the Road Commission's project.
Committee Appointments:
Motion by Vyse and seconded by McDonough to appoint Ed Troutman to a three year term on the Planning Commission until 2012. Motion carried.
Motion by Wojan and seconded by Speck to appoint Don Vyse, Tim McDonough and Jean Wierenga to four year terms on the Waste Management Committee until 2013. Motion carried.
Motion by McDonough and seconded by Vyse to appoint Elaine West to a four term on the Airport Committee until 2013. Motion carried.
Motion by Wojan and seconded by Wierenga to appoint Jayne Bailey, Garrett Cole, and Jim McDonough to two year terms on the Board of Review until 2011. Motion carried.
Motion by Wierenga and seconded by McDonough to appoint Ron Stith, and Jan Vyse to three year terms on the Cemetery Committee until 2012. Motion carried.
Downtown Parking:
The parking downtown this winter in front of the Community Center due to all the heavy snow, is becoming a problem. When the cars are parked directly in front of the building flow of traffic is reduced to one lane. Bob Tidmore and Don Vyse will investigate the problem.
Motion by Wojan to adjourn meeting at 8:10pm .
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 3, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.
Motion by Wojan and seconded by McDonough to approve the minutes of the November 5, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Reports: Sara McCafferty, Director of the EMS , and Angel Welke, Island Airways, reported on the problems at Island Airways in transporting patients across when necessary. Since Island Airways does not have an Air Ambulance, an FAA approved stretcher must be used for transport, which would be interchangeable in all four Islander planes. This is a custom made stretcher which Island Airways will need to purchase, but won't even be ordered until approval comes from FAA to transport. Approval could take two months or more to receive and if approved could be six to nine months before all completed. Island Airways will not be doing any emergency flights at this time, unless patient is near death. Coast Guard and North Flight will handle emergencies during this period of time.
The small building at the Municipal Marina, previously rented by the Chamber of Commerce will not be rented at this time. Waiting on paperwork from the DNR on what building can be used for.
New Business: A 5 acre parcel of land adjacent to the Township Airport at the north/south runway is for sale, listed at $25,000. Two sides of the parcel are adjacent to airport property. The Airport Committee recommends purchase of the property which then would give control of the trees at end of runway that need to be cut down. If approval is given by both Township Boards, the next step would be to have the parcel appraised. Aeronautics says no to any funding, but the Airport Fund has $27,000 available in the development fund. Motion by Speck to have appraisal done, and in conjunction with Peaine Township to purchase the property and seconded by Wierenga. Motion carried.
Re-appointment to Health Center Board: Motion by Wierenga and seconded by McDonough to appoint Rick Speck to Health Center Board until January 2011. Motion carried.
Snowplowing: A proposal received from Gordon Heikka to plow at the Governmental Center , plus at all entries, and also to salt areas when needed at $84/hr. Motion by Wojan to agree for Heikka to plow at Governmental Center and seconded by Vyse. Motion carried.
Motion by Vyse and seconded by Wierenga to send a letter of support to the Tribal Council for the Senior Housing Grant as requested by Pete LoDico. Motion carried.
Motion by Wojan to adjourn meeting at 8pm.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on November 5, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by McDonough and seconded by Speck to approve the regular meeting minutes of October 1, 2008 and the special meeting minutes of October 28, 2008. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Vyse distributed proposed ordinance paperwork to the Board members for Operation of Off-Road Vehicles (ORV's) received from the Office of the Sheriff of Charlevoix County. A public hearing will be held after the first of the year.
Vyse also distributed copies of the Conservation Easement from Wolverine for Aaronmore Park.
Vyse reported on a Lighthouse Keepers Association meeting he attended in Lansing on October 23, 2008. During the winter a Friends Committee will be organized to plan the next phase of repairs to the Lighthouse.
Vyse also reported on an Aeronautics meeting he attended in Lansing on October 27, 2008. Funding will require a 5 year plan and nothing more will be done at Township Airport until finalizing land acquisition. Another parcel of land on north side of Airport property is now for sale for $25,000. Tried for funding thru Aeronautics but a no go, so may get appraised and try for both Townships to purchase.
New Business:
Fuel Oil Bids: Our current bid process is not working. The previous agreement for this past year was not honored, due to extremes in the fuel cost. A suggestion was made to put out on bids on mainland as the Beaver Boat Company ferry can haul propane, gasoline, and fuel oil at designated times. Board members agreed to try the bid process on the mainland in spring or summer. Will have all tanks checked by Darrell Butler.
Snowplowing:
Gordon Heikka has been doing the snowplowing at the Governmental Center in the past and Vyse will contact him about continuing and also get a price for the work.
Public Comment:
Ronald Gallagher questioned the future plans for restoring the Lighthouse and if a replica of the Lighthouse keepers residence is in the plans. Gallagher had paperwork signed by each of the residents along Michigan Ave. against any further construction at the site. Vyse explained that it is almost impossible to get approval to re-construct and the cost would we prohibitive to any further construction.
Meeting adjourned at 8pm.
Respectfully submitted,
Jean Wierenga, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on October 1, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by McDonough and seconded by Wojan to approve the minutes of the September 3, 2008 meeting as written. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Beaver Island Community School requests use of Township Hall for their Board meetings until February 2009.
Charlevoix County Road Commission will not be coming to Island this year for their annual Island Board meeting.
New Business:
Transportation Authority appointments:
Vyse stated the appointments would be made from the order in which letters were received requesting an appointment to Authority. Larry Malloy has resigned with two years left on his appointment and also Gary Damstra has resigned as his term is up. Motion by Vyse and seconded by Palmer to reappoint Bob Tidmore for a three year term until 9/30/11. Motion carried.
Motion by Vyse and seconded by Speck to appoint Larry Hansz to fill Damstra's position with term running until 9/30/11. Motion carried.
Motion by Vyse and seconded by Palmer to appoint Ed Troutman to fill Malloy's position with term running until 9/30/10. Motion carried. McDonough and Wojan abstained from voting as they are both members of the Beaver Island Boat Co.
Motion by Vyse and seconded by McDonough to appoint Delores Gallagher, Sue Welke, Kathy Merriman, and Sally Lounsberry as election inspectors for the upcoming General Election on November 4, 2008. Motion carried.
Motion by Wojan to adjourn meeting at 7:45pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on September 3, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by McDonough to approve the minutes of the August 6, 2008 meeting as written. Motion carried.
Motion by Wojan and seconded by Vyse to accept the schedule of payments. Motion carried.
Reports:
The Phragmite project is now complete. Spraying done last year turned out better than expected.
A check for $6,000 was received from the Tribal Council for use in restoration of the Lighthouse.
The Storm Water Ordinance still being reviewed by Township Attorney. Many flaws found and Attorney working with our Townships in County to correct it.
The Michigan Harbor Guide published this year has incorrectly advertised the Municipal Marina with the wrong phone number. Nothing can be done in the guide however the correction has been made on the website.
New Business:
Road Name: Janice Hannon, Trustee of the Janice Hannon Trust, through her agent Ed. Wojan, Wojan Realty, is requesting the road going north from Hannon Road in Government Lot 2 of Section 28, T39N R10W, be given the name “O'Leary Road” .
This name will not conflict with other road names in Charlevoix County. After Township Board approval a new street address for Parcel #1 will be assigned and future address assignments for Parcels 2, 3 and 4 will be done by the Charlevoix County Equalization Department. Motion by Vyse and seconded by Speck to approve the road name of “O'Leary Road”. Motion carried. Roll call vote followed. All voted in favor.
Road Name: A request by Michael and Cynthia Masini through their agent Ed Wojan, Wojan Realty, is requesting for the West 400 feet of Government Lot 3 of Section 22, T39 R10W be given the name “Masini Lane” after approval by the Charlevoix Equalization Department and the lot split approval by the St. James Township Planning Commission on September 4, 2008. Masini Lane will provide ingress and egress and utility installation access for four lots. Motion by Vyse and seconded by Speck to approve the road name of “Masini Lane” contingent on Planning Commission approval. Motion carried. Roll call vote followed. All voted in favor.
Millage request: The tax rate request for 2008 was reviewed by the board. Copy of millage rates attached to minutes. Motion was made by Wojan to levy the maximum allowable in each category and seconded by Speck. Motion carried.
Correspondence: Letter from Donna Stemberg, President of the Fireman's Auxiliary, reported that Island Treasures has earned $25,000 to date. She is requesting bid be posted for new roof at their building. Also need skirting and siding. Wojan will call UBC about what is needed.
Motion by Wojan to adjourn meeting at 8:20pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 6, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Palmer.
Motion by Wojan and seconded by Speck to approve the minutes of the July 2, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Vyse to approve the payment schedule as presented. Motion carried.
Reports by Vyse:
On June 3, 2008 a representative from the DEQ was on the Island to do operations inspection on the sewer system. The major concern was the additional hookups without an inspection. Also grease in the sewer trap created from an unsuitable grease trap.
An inspection by the DNR at the Municipal Yacht Dock found no serious problems, but did stress following their rules and regulations. No swimming signs, no tipping signs, and a sign showing this is a public marina must be erected.
The Storm Water Control Ordinance is now in the hands of the Attorney for review.
Beaver Island Community School is using two rooms at the Governmental Building for their temporary offices. Kitty McNamara is asking to extend the use of the rooms thru November. Also requesting continued use of Township Hall for their school board meetings.
Chamber of Commerce moving out of Township Building this week of August 6, 2008.
Pending Business:
Request came from Bud Martin of Island Energies for $4.72 a gallon for fuel oil rather than the $3.72 in the bid notice he submitted last December. He wants this price to top off the tanks before the new bids come out. The Board did not agree with a price change, stating if a bid is not binding why bid. Motion was made by Speck and seconded by Vyse to top off fuel tanks at the bid price of $3.72. Motion carried.
New Business:
Airport Grant Authorization:
A $300,000 project grant for land acquisition was awarded to Beaver Island Township Airport. This grant is for funding for Runway 9 approach. The local match is 2 ½ percent share ($7,500). Aeronautics recommends an attorney familiar with airports be hired for this project. Attorney Buchanan with Law, Weathers & Robinson will be handling this project. Authorization Resolution:
WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach Donald Vyse, the Chairman of the Beaver Island Airport Committee, is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion by McDonough and seconded by Palmer to approve this resolution. Motion carried. Roll call followed: All in favor.
Phragmites Ordinance:
A few minor changes were made to the Phragmites ordinance after the public hearing held on June 24, 2008. The time frame for finding the species was extended thru July rather than ending in June. When the ordinance is approved it must then be published so St. James Township will wait until Peaine Township Board approves the ordinance, then publish the ordinance together which will be less costly. Motion by Wojan to pass the ordinance with the date change, and seconded by McDonough. Motion carried.
Aaronmore Park Easement:
Aaronmore Park Easement has finally been granted to St. James Township by Wolverine. Anything the Township decides to do on the property will require notifying Wolverine of the plans. Motion by Palmer to accept easement and seconded by Speck. Motion carried.
St. James Township Lighthouse Fund:
It has been recommended by the Great Lakes Lighthouse Keepers Association that a separate fund be opened up by the Township for the proposed lighthouse project to track the donations and expenses as they occur. This would be set up as a savings account. Motion by Palmer and seconded by Wojan to set up the fund. Motion carried.
Michigan Harbor Coalition:
Vyse recently received information about this organization having been formed to preserve our harbors. This is for all municipalities. Will table until next month.
Correspondence:
Request received from the Beaver Island Health Center to levee the maximum millage of 1.9426 mills for the upcoming year.
Public Comment:
The recently posted speed limit informational signs in Port St. James are not St. James Township signs. The CCRC agreed to allow the signs. St. James Township received the bill for these signs and will pay the bill but be reimbursed by Port St. James.
Motion by Wojan to adjourn meeting at 8:25pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 2, 2008. Also present were Jim Wojan, Rick Speck, and Jean Palmer. Tim McDonough was absent.
Motion by Wojan and seconded by Vyse to approve the minutes as written. Motion carried.
Motion by Wojan and seconded by Speck to approve the payment schedule as presented.
Motion carried.
Reports:
A joint Township and Planning Commission meeting was held on June 17, 2008 with Marc Seelye to review the proposed Storm Water Ordinance.
A joint Township informational meeting was held on June 24, 2008 to review the proposed Phragmites Ordinance.
Supervisor Vyse attended the Great Lakes Lighthouse Conference and updated the Board on how best to develop and maintain our lighthouse.
Aaronmore Park proposed conservation easement 40 year lease nearing completion.
New Business:
E.W. Marine Tower Lease completed and approved by Ed Welter. The lease is for 20 years. Motion by Wojan and seconded by Speck giving Vyse and Palmer authority to sign this lease. Motion carried.
Election Inspectors: Motion by Vyse and seconded by Speck to approve Delores Gallagher, Judith Harmon, Kathy Merriman, Sue Welke, and Sharon Nix Cole as election inspectors for the August 5, 2008 Primary Election. Motion carried.
Bids for Fuel Oil and Propane: Tabled
Correspondence:
Recent information received from State Representative Kevin Elsenheimer states the Revenue Sharing on per capita basis goes from $22,986 to $23,080 as recommended by the Government. Motion by Vyse to support formula for per capita revenue sharing basis, and seconded by Wojan. Motion carried.
Motion by Wojan to adjourn meeting at 8:10pm . Motion carried.
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 4, 2008. Also present were Tim McDonough, Rick Speck and Jean Palmer. Jim Wojan was absent.
Motion by McDonough and seconded by Speck to approve the minutes of the May 7, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
New Legislation will now allow the Board of Review to meet anytime during the week of their scheduled meetings.
Bird Botulism: The DNR has set up new guidelines on how to dispose of the many dead birds being found.
Storm Water Ordinance: A meeting will be held June 17, 2008 with both Township Boards, both Township Planning Commissions and Marc Seeley to review the proposed Storm Water Ordinance.
Phragmites Ordinance: A public informational meeting will be held on June 24, 2008 regarding the proposed Phragmites ordinance.
New Business:
Seasonal Boat Slips: The Marina Ordinance does not allow for seasonal boat slips unless approved by Township Board. Harbormaster Jim White recommends two slips be made available, one inside and one outside. The seasonal dates run from May 15, 2008 to September 20, 2008. Motion by Speck to allow for two 30' seasonal slips and seconded by Palmer. Motion carried.
Tribal Grant Approval: Motion by Palmer and seconded by McDonough for Supervisor Vyse to apply for a Tribal Grant for the Lighthouse project. Motion carried.
Bids for Fuel Oil and Propane: The bids for fuel oil and propane approved last fall were for six months only. A check will need to be made on the fill up schedule before posting. Motion by Vyse and seconded by McDonough to post again for bids. Motion carried.
Correspondence: Chloride for roads to begin arriving on June 6, 2008. Street cleaning to be completed by June 13, 2008 .
Motion by McDonough to adjourn at 8:05pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on May 7, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Vyse to approve the minutes of the regular meeting held April 2, 2008. Motion carried.
Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting held April 15, 2008. Motion carried.
The invoice recently received from Municipal Underwriters for all Township Insurance was reviewed by the Board. An option this year to allow a $500 deductible was discussed. Motion by Speck and seconded by Palmer to approve the $500 deductible. Motion carried.
Motion by Vyse and seconded by McDonough to approve the schedule of payments as presented. Motion carried.
Reports:
The DEQ will be monitoring the soil at the PABI center. A well will be placed in front of the building and another well across the street. A permit will be needed from the CCRC to bore under the street. A trailer will be placed behind the building for one year for this monitoring process.
Municipal Yacht Dock will open May 15, 2008.
DEQ inspectors coming in June to inspect sewer system.
A public meeting on the Phragmites will be held 6/24/2008.
Central Solutions would like to use Chamber of Commerce Building when available.
Two rooms at the Governmental Center Building to be used by Beaver Island Community School for offices while new school is being constructed.
A meeting with Mark Seeley from Charlevoix, will be held in near future with both Township Boards and Planning Commissions regarding a change in the storm water ordinance.
New Business:
Motion by Palmer and seconded by Vyse to approve the ballot language for the EMS millage proposal to go on the August primary ballot. Motion carried.
Motion by Wojan and seconded by McDonough to approve the Poverty Exception Asset Test as presented. Motion carried. The paperwork will now go to Assessor and Board of Review for their review.
Motion by Wojan to adjourn meeting at 8pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 2, 2008. Also present were Tim McDonough, Jim Wojan and Jean Palmer. Rick Speck was absent.
Motion by McDonough and seconded by Vyse to approve the minutes of the regular meeting held on March 5, 2008 as written. Motion carried.
Motion by Vyse to approve the proposed budget for St. James Township for 2008-2009 as presented at the Public Hearing held on March 23, 2008. Seconded by Wojan. Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.
Reports:
A proposed ordinance is being prepared by the Township Attorney for the Phragmites or Invasive Species, which would eliminate the permit process.
Vyse stated there are many volunteers, as well as the Fire Department who deserve credit for all the hours spent getting the resale shop up and going. Fire Chief McDonough will have a list of names for the May meeting of those to be recognized.
A copy of the Poverty Exemption Test was given out to Board members to review. The form was prepared by Garrett Cole. More on this to be discussed at May meeting.
Golf Cars: There is nothing further for the Township to do on the golf cars as there is a State Statute governing their use on the roadways.
New Business:
EMS : Sara McCafferty is requesting she become the full time director of the EMS as well as full time paramedic. She is asking for a salary of $15,000 as director and $11,000 as full time paramedic, totaling $26,000 for the two positions. The Board felt McCafferty has done a good job and taking the EMS in the right direction. By agreeing to this salary total, it will mean a shortfall in the current budget of the EMS in the amount of $19,146. This amount would be shared by both Peaine and St. James Township which would be $9,573 for each Township. It was then suggested since the EMS millage is up for renewal it be raised to 1 mil rather than the .75 mil being levied up until now. One stipulation is the EMS must come to the Township Boards with any plans for a major purchase.
Motion by Vyse and seconded by Palmer to hire Sara McCafferty as full time director and paramedic at $26,000 with the cost shared by both Townships. Motion carried.
Motion by Vyse and seconded by McDonough to make up the shortfall of $9,573. Motion carried.
Motion by Vyse and seconded by Palmer to put the millage on August primary at 1 mil. Motion carried.
Motion by Wojan to adjourn at 8pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 5, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
One correction to minutes of February 6, 2008 minutes: In fourth paragraph, change word from shouldn't to should. Motion by McDonough and seconded by Wojan with correction. Motion carried.
Motion by Speck and seconded by Vyse to accept the schedule of payments. Motion carried.
New Business:
Transportation Authority Appointment:
Motion by Vyse and seconded by Palmer to appoint Robert Tidmore to the Transportation Authority to fill the balance of the term of Richard Gillespie until 8/30/08. Motion carried.
Golf Carts/Lois Williams:
Williams presented to the Board information she had received from the State of MI stating the law had been amended in 2006 to allow for golf cars on the roadways. A low speed vehicle must be equipped as necessary under both federal standards and Michigan law. The operator must have a driver's license and the vehicle must be registered and insured. No decision was made by the Board, until the paperwork can be reviewed.
Budget Review:
Board reviewed the proposed budget for 2008-2009. Vyse explained proposed budget items to include continued work on the Lighthouse, upgrade the Gull Harbor nature path, improvements at the Township Campground, the upcoming audit, and the purchase of office furniture for the Assessors office. Motion by Speck and seconded by Vyse to approve the proposed budget. Motion carried.
Motion by Wojan to adjourn meeting at 8:00pm .
Respectfully submitted,
Jean Palmer, Clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order on February 6, 2008 at 7:30pm. Also present were Tim McDonough, Jim Wojan and Rick Speck. Jean Palmer was absent.
Motion by Wojan and seconded by Speck to approve the minutes of the January 2, 2008 meeting as written. Motion carried.
Motion by Speck and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Phragmites: It's best to burn the treated plants however it shouldn't be done with the Fire Chiefs approval. We are working on an Ordinance that would require property owners to control the plants. We will be treating again next fall.
Internet Towers: We are finalizing the lease agreement with E. W. Marine. Final construction will be completed in the spring when a crane can be brought over. Our attorney fees that the concept of leasing public land is for a public purpose therefore ok.
Arranmore Park: Wolverine Power is willing to give the Township a 20 year Conservation Easement and the Township would pick up the tax bill. We continue to negotiate.
EMS Staffing: Sara McCafferty reports that she is only regularly scheduled EMT. She is also the Director is looking for relief and/or a pay adjustment. Millage is due for renewal this year and perhaps we should look at increasing it. The EMS Peaine/St. James Committee will meet to review the situation.
New Business:
Transportation Authority Appointment tabled until March meeting.
Salary Resolution:
Board agreed to raise the salaries the Cost of Living amount of 2.3%.
Motion by Wojan and seconded by Speck to raise the Supervisor salary from $13,946 to $14,267. Motion carried.
Motion by Speck and seconded by Vyse to raise the Treasurer salary from $13,946 to $14,267. Motion carried.
Motion by McDonough and seconded by Wojan to raise the Clerk salary from $15,185 to $15,534. Motion carried.
Motion by Vyse and seconded by Wojan to raise the Trustee salary from $4,132 to $4,227 each. Motion carried.
Motion by Vyse and seconded by McDonough to send a letter of support as requested by the Beaver Island Historical Society. Motion carried.
Motion by Vyse and seconded by Wojan to approve the appointment of Jim White as new Harbormaster at the Municipal Marina. Motion carried.
Annual Meeting date set for March 22, 2008 at 1:00pm.
Motion by Vyse and seconded by McDonough to appoint Ron Stith to the Township Cemetery Committee. Motion carried.
Board of Review dates set for March 10 and March 11.
Motion by Wojan to adjourn meeting at 8:30pm .
Minutes prepared by Supervisor Vyse and Deputy Treasurer Karen Wojan.
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on January 2, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Vyse to approve the minutes of the December 5, 2007 meeting as written. Motion carried.
Motion by Speck and seconded by Wojan to approve the schedule of payments. Motion carried.
Old Business:
Planning Commission Appointment: Motion by Vyse and seconded by Wojan to reappoint John Fiegen to a three term on the St. James Township Planning Commission. Term runs until 01/11. Motion carried.
Airport Committee Appointment: Motion by Wojan and seconded by McDonough to reappoint Don Vyse to the Airport Committee. Term runs until 1/12. Motion carried.
New Business:
Election Inspectors: Motion by Vyse and seconded by Wojan to appoint Kathy Adams, Delores Gallagher, Judith Harmon, Sally Lounsberry, and Jean Palmer as Election Inspectors for the January 15 th Election. Motion carried.
Poverty Exemption Guidelines Resolution: Michigan Township Association has notified the Township to have a Poverty Guidelines Resolution in place for the Board of Review to follow. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household, including any property tax credit returns, filed in the current or immediately preceding year. (Copy of the complete resolution attached to minutes). Motion by McDonough and seconded by Wojan to adopt resolution. Roll call vote followed. All in favor.
Motion by Wojan to adjourn meeting at 7:45pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.
Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.
The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.
Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.
Old Business:
Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.
Harbormaster Position: James White sent a letter of interest for Harbormaster position.
Will set up times for interviews in the near future.
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 11, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve minutes of June 6, 2007 as written. Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.
Reports:
Clerk reported $833.60 was donated for the fireworks fund.
Vyse again suggested the Zoning Administrator and Nuisance Ordinance Officer position be combined and Assessor position be separate.
Pending Business:
Residents who own property along Downer Road brought to the Board several suggested name changes for the road. They are LoughView Trail, Limestone Ridge Trail or Minglewood Trail. Tom James representing the group stated he had checked with the Charlevoix County Equalization Department on use of the names, but Clerk will also check with Equalization Department before August meeting.
New Business:
Beaver Island Airport Resolution Authorization:
WHEREAS the Beaver Island Airport has been awarded funding under MDOT Contract No. 2007-620, Federal Project No. B-26-00090-0804 to complete Airfield Crack Sealing and Paint marking, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts and approved payments relating to this project. Motion by Wojan and seconded by Speck to approve authorization. Motion carried. Roll Call vote followed. All in favor. Certification attached to minutes.
Phragmite Control:
The growing problem of the phragmite weed on the shorelines was addressed. The DNR approved an off Island company to spray for the weed at $650 an acre. St. James Township approved in budget $2,000 for weed control, along with Peaine Twp and the DNR. Permission letters will be sent to shoreline property owners affected with weed to allow for spraying. The only inland area the weed has shown up is on Lake Geneserath. Motion by Wojan to proceed in program and authorize sending letter and seconded by Palmer. Motion carried.
Township Hall use by Am-Vets:
The previously planned use by the Am-Vets of a portion of the resale shop building will not be possible because there is not enough room for both. The Am-Vets are asking to rent space in the Township Hall with a 99 year lease. That length of lease is no longer feasible according to Township Attorney, but Board would consider a 3 year lease with automatic renewal. If hall no longer available the Twp would assist in finding an alternate site for the Am-Vets. Questions arose, if Board members change, would the agreement still be valid. Vyse will contact Township Attorney to draw up an agreement, which would include a clause stipulating the Township not be able to back out at a future date and the agreement totally acceptable by both sides. Motion by Speck to make an agreement with the Am-Vets subject to clause acceptable terms on both sides and seconded by Wojan. Motion carried.
Correspondence:
Letter from Jack Spanek requesting signs on some Donegal Bay property should go to Planning Commission, not Township Board.
Motion by Wojan to adjourn meeting at 8:20pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.
Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.
The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.
Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.
Old Business:
Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.
Harbormaster Position: James White sent a letter of interest for Harbormaster position.
Will set up times for interviews in the near future.
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 1, 2007. Also present were Jim Wojan, Rick Speck and Jean Palmer. Tim McDonough was absent.
Motion by Wojan and seconded by Vyse to approve the minutes of the July 11, 2007 meeting. Motion carried.
Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
Principal Kitty McNamara attended meeting to remind everyone of the upcoming school election to be held on August 7, 2007.
Palmer informed Board the tub grinder for the Transfer Station now here and starting to work on brush pile.
Conservation easement paperwork for property adjoining Township Hall being reviewed by CMU Attorney.
Crime of Month: Covered picnic table at public beach area to be taken out due to repeated graffiti scribbled on table even after new paint job on table. Both metal picnic tables in park area have been damaged also.
Old Business:
Road Name: Suggested names given by property owners along Downer Road are LoughView Trail, Limestone Ridge Trail, and Minglewood Trail to replace the existing road name of Downer Rd. Motion by Wojan to change Downer Road to Limestone Ridge Trail as the name fits the nature of the area. Seconded by Palmer. Motion carried.
New Business:
Internet Tower Site Resolution:
Resolution: To make available a site on the St. James Township Campground property on Donegal Bay Road for the purpose of erecting a communications tower. This availability is contingent upon a suitable use agreement that would be reviewed the Townships legal counsel. Motion by Vyse and seconded by Speck to approve this resolution. Motion carried. Roll call voted followed with all approving resolution. Township will not own the tower only offer the land.
Phragmite Funding:
Motion by Wojan and seconded by Palmer to approve $2,500 out of General Fund directed to Phragmite control on Township property only. Motion carried.
Correspondence:
Port St. James Property Owners Assn. requesting letter to establish speed limit signs in Port St. James. Supervisor will write letter to Manager Pat Harmon at the CCRC as Township doesn't set speed limits.
Public Comment:
Connie Wojan questioning regulations regarding distance to adjoining property owners where Internet tower can be constructed. She was informed there was no need to worry.
Am-vet members questioning lease agreement with Township, when and if it will ever be ready. Wording has gone back to Township attorney for revisions.
Motion by Wojan to adjourn meeting at 8:15pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on September 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve the minutes of the August 1, 2007 as written. Motion carried.
Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Phragmite spraying to begin on September 18, 2007 . Property owner contributions and donations total $25,000 for the spraying.
Supervisor Vyse stated he would not continue to have offices hours on Thursday afternoons.
Pending Business:
Am-Vets Lease:
Supervisor Vyse and Fire Chief McDonough met with Doug Hartell and Bob Tidmore of the Am-Vets to finalize the lease agreement for use of the St. James Township Hall. The lease is for 3 years and is renewable after 3 years. Motion by Wojan and seconded by Speck giving permission for Supervisor Vyse to sign lease agreement. Motion carried.
Conservation Easement :
Draft #10, which is the final draft for the Conservation Easement located next to the Township Hall property has been submitted for approval. Motion by Palmer and seconded by McDonough to approve draft #10. Motion carried.
New Business:
Millage Levy:
Vyse stated a letter had been received from the Beaver Island Rural Health Center requesting Board levy the maximum allowable millage. Motion by Wojan and seconded by Vyse to levy the maximum allowable millage for Operations, Fire, Health Ctr., Airport, Roads, Transfer Station, EMS, and Historical Society. Motion carried. Copy of 2007 Tax Rate Request attached to minutes.
Ordinance Enforcement Officer:
Vyse stated he would like to quit as Nuisance Officer and Kevin White would like to quit as Zoning Administrator. Vyse suggests these two positions be combined, paying $5499.00 for zoning administrator and possibly $1200.00 for nuisance officer. These would be yearly salaries. An office would be set up in the Governmental Center with a desk moved to Center from the Township Hall. Motion was made by Wojan and seconded by Palmer to post a notice for this job and applications to be opened at October regular meeting. Motion carried.
Airport Resolutions:
1. A resolution for Land Acquisition: WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion made by Vyse and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.
2. A resolution for Airport Terminal Study and Design: WHEREAS, the Beaver Island Airport Terminal Area Study and Design, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to the project. Motion by Palmer and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.
Correspondence:
Letter from Charlevoix County Health Dept. wanting Township to be in charge of checking on grease traps at locations where needed.
Public Comment:
Linda Roath requesting Township put a sign on monument at Lighthouse Park warning everyone to stay off, as children have been climbing on the monument.
Motion by Wojan to adjourn meeting at 8:05 pm .
Respectfully submitted,
Jean Palmer, Clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on October 3, 2007. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by McDonough and seconded by Wojan to approve the minutes of the September 5, 2007 meeting as written. Motion carried.
Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
Ordinance Enforcement Officer: Notice to be prepared by Supervisor and Clerk for position.
Phragmite Spraying: Concerns expressed by several people if the spraying done to kill the Phragmite growth was a thorough job and if all areas were covered. Township's working with DNR to evaluate the work done by Contractor.
New Business:
BITA Appointment: The term of BITA member Larry Malloy expires at the end of this year. Rather than immediately reappoint him members of the Board suggest posting a notice for any interested people to serve on the BITA Board.
Zoning Ordinance Amendments: The changes to the Zoning Ordinance have been completed by the Planning Commissions and a required Public Hearing was held on September 25, 2007 . The changes are being sent to the Charlevoix County Planning Commission for review. Motion was made by Wojan and seconded by Vyse to accept the Zoning Ordinance amendments as written, subject to any Charlevoix County comments that would be adopted by the Planning Commission here. Motion carried. Roll call vote followed: All in favor.
Correspondence:
A letter was received from the Beaver Island Historical Society asking to place a 9”X9” bronze plaque on a small boulder set in the ground near the light house. Approval for this would have to come from the State and as Vyse stated, not easy to get, but he will write letter to State Preservation Association.
Vyse read a letter from Wolverine Power Co. regarding the property where old power plant once stood. Wolverine would grant a conservation easement for 20 years, which Vyse stated he would have to look into what an easement involves. Also Wolverine wants the property keep in a natural state with no buildings constructed on it.
Yacht Dock Report: Harbormaster Glen Felixson gave a report on this 2007 season's activities, stating number of boats using the Yacht Dock increased over 2006. Felixson then read a letter of resignation effective November 15, 2007. Motion by McDonough and seconded by Palmer to accept his resignation. Motion carried. Vyse will send a letter of thanks to Felixson for his 17 years of service at the Municipal Yacht Dock.
Motion by Vyse and seconded by Palmer to adjourn meeting at 8:23pm. Motion carried.
Respectfully submitted,
Jean Palmer, Clerk
St. James Township