(Updated February 15. 2010)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on February 3, 2010. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Two corrections to minutes of regular meeting held on January 6, 2010: Remove second entry of name of Cole which appeared twice for approval of December minutes. Memorial Park entry should read 'when list of requirements and detailed scaled drawings are received by Wolverine can proceed with written agreement'. Motion by Wojan and seconded by Cole with corrections. Motion carried.
One correction to special meeting minutes: The four appointed members of boards will not meet with Twp Attorney but initial agreements to be drawn up will be thru phone calls. Motion by Cole and seconded by Wojan to approve minutes with clarification. Motion carried.
Motion by Wojan and seconded by Cole to approve schedule of payments.
Correspondence:
Speck reported three letters of interest received for appointment to Library Board. They are Lori Souders, Kathy Tidmore, and Dan Connaghan. Letter received from Kevin White regarding his position as Assessor. Letter received from Bob Tidmore questioning how Board plans to respond to Kevin White letter.
Reports: None
Old Business:
Acting on Re-Appraisal Bids: Speck stated two proposals received. One proposal was received from Tim Grimm from Harbor Springs, MI. in the amount of $91,190 and the second proposal received from AD Assessing, Inc. from Williamsburg, MI. in the amount of $68,680. Dawn Plude and Amy Jenema from AD Assessing, Inc. were at meeting to present to Board the details on how they do a re-appraisal. Their proposal also included samples of how they document every parcel appraised. They explained if approved by board how they would schedule their time on Island to complete the re-appraisal. The two women are both Level 3 Assessors, and have done numerous re-appraisals in Northern MI and have been very successful with all of them and received approval from the State. The contract terms are '/4 down by March 31, 2010; 1/4 down April 1, 2010 and remaining payment April 1, 2011. Motion by Cole and seconded by Woj an to accept AD Assessing, Inc. as re-appraisers and authorize St. James Township Supervisor to adopt appraisal. Motion carried. Roll call vote followed. Passed unanimously. Amendment to first proposal: Place letter notifying property owners of upcoming re-appraisal in with assessing paperwork to go out soon. This would eliminate additional cost for a second letter. Also authorize Speck to put in proposal the request for an informational meeting for property owners to be held. Exact date for meeting not set at this time but sometime in April.
Library Board Appointment: Motion by Cole and seconded by Wojan to appoint Lori Souders to the Beaver Island District Library Board for a term of three years. Motion carried. Wierenga abstained.
Human Resources Appointment: The Board did not receive any letters of interest for this position, so rather than re-post this appointment, the board asked Kathy Tidmore and Dan Connaghan if either of them would be interested in serving. Kathy Tidmore stated she would. Motion was made by Wojan and seconded by McDonough to appoint Kathy Tidmore to Human Resources Commission. Motion carried.
Community Development Block Grant Application: Speck reported the Senior Housing Has cleared the 1st hurdle with MSHA. The highest level administrative person in the Township, Supervisor Rick Speck will be the authorized official to access the MSHA website and can appoint others to assist. Step #2 is a Partnership Profile and Step #3 is Administrative Agent (St. James Township) to handle the funds for project, which may be available by summer.
Motion was made by Wierenga and seconded by Cole to be the Fiduciary for the Cormorant Study Fund and open a separate bank account for monies received. Motion carried.
New Business:
Salary Resolution:
When a Township holds an Annual Meeting a resolution must be adopted authorizing the Township Board to determine the salaries for the offices of Supervisor, Clerk, Treasurer and Trustees for fiscal year 2010 by adopting a resolution at least 30 days prior to the township annual meeting of the electors. Speck recommends all salaries remain same as 2009. Separate resolutions were adopted for each position as follows:
Motion by Wojan and seconded by Wierenga to approve salary of $14,267 for Supervisor for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.
Motion by Speck and seconded by McDonough to approve salary of $14,267 for Treasurer for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.
Motion by Speck and seconded by Wojan to approve salary of $15,534 for Clerk for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call, all in favor.
Motion by Wojan and seconded by Speck to approve salary of $4,227 for each Trustee for fiscal year 2010 beginning on 4/01/10. Motion carried. Roll call vote, all in favor.
Speck reported the dates set for Board of Review as March 8, 2010 and March 9, 2010. Times for March 8 are 9am to noon and l to 4pm. Times for March 9 are 9am to noon and 6 to 9pm. Hearings to be held in St. James Township Hall.
Public Comment:
Kathy Speck suggests board keep names of those who sent letters of interest for Library Bd. be kept for future consideration when openings occur. Don Vyse stated his displeasure of recent events concerning Assessor.
Motion by Woj an to adjourn meeting at 9pm.
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7pm on January 6, 2010. Also present were Tim McDonough, Jim Wojan, Ray Cole, and Jean Wierenga.
Motion by McDonough and seconded by Cole to approve the minutes of the December 2, 2009 as written. Motion carried.
Motion by Cole and seconded by McDonough to approve the minutes of the special meeting on December 16, 2009 as written. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments as presented. Motion carried.
Correspondence:
Letter from Joe Reed supporting the Airport Committee.
Letter from Joan Vyse resigning from the Human Resources Commission.
Reports:
Wierenga gave report on brief Waste Management Committee meeting held on December 17, 2009.
McDonough reported on new equipment purchased by the Fire Department in the amount of $20,195. $9,848 of the cost was covered by the donations given to Fire Department in memory of Bob McGlothin. Balance was paid by the Fireman's Auxiliary from sales at the Island Treasurers Resale Shop. The Auxiliary also purchased new jackets for each of the Fireman at a total cost of $1,642. McDonough also announced the Resale Shop has grossed over $29,000 to date.
Old Business:
DNR Property: Jim Wojan has been in contact with our State Representative Kevin Elsenheimer seeking his help towards St. James Township acquiring the property.
Memorial Park:
Speck stated he has been contact with Wolverine and has received a written agreement on use of property. Wolverine specifically requests four points be met, which are: Property only to be used for a memorial and flags; a drawing of plans be submitted; no excavation or drilling over old foundation; and no removal of debris from property.
New Business:
Wildlife Club: Jeff Powers, President of the Beaver Island Wildlife Club, stated the Club would like to request that St. James Township be the governmental organization to receive funds from other governmental and non governmental organizations to provide the conduit to USDA Wildlife Services to allow them to conduct an economic analysis of the impact of cormorants on the Great Lakes. This project will be covering up to six counties in northern Michigan. The Beaver Island Wildlife Club would also like to receive a letter of support from the St. James Township Board to have USDA-WS conduct this study. Motion was made by Cole to support the efforts of the Beaver Island Wildlife Club towards the cormorant study in the northern counties and approves a letter of support be sent and seconded by Speck. Motion carried.
Appointments:
Motion was made by Wierenga and seconded by Cole to re-appoint Dave Adams and John Fiegen to the ZBA for three year terms each ending in January 2013. Motion carried.
Motion was made by Wojan and seconded by Speck to re-appoint Jayne Bailey and Ray Cole to the Planning Commission terms ending in 2012. Motion carried.
Motion was made by Wierenga and seconded by McDonough to re-appoint Jim Wojan to the Airport Committee with term ending in 2014. Motion carried. Wojan abstained.
Posting will be done for opening on the Beaver Island District Library Board and also an opening on the Human Resources Commission.
Request for Re-Appraisal:
A letter was received earlier in 2009 from Kelli Sobel, Executive Secretary, State Tax Commission, notifying St. James Township of inappropriate assessing practices. A review was ordered due to inconsistencies in information reviewed by field staff of the State Tax Commission and statements made by Assessor Kevin White. A 14 point review and detailed plan to correct the deficiencies was sent to the Supervisor. The State required a detailed timetable for correcting these items and a reply to come from Supervisor by November 20, 2009. Supervisor Speck submitted a plan and it was accepted by the State. A Request for Re-Appraisal was presented to the Board for review and will be sent out to five possible firms qualified to do the work. Replies must be received back by January 25, 2010 and then will be forwarded to Larry Griggs, Assessment and Certification Division of the State, for review and narrowed down to two and a decision can be made at the February meeting of the Board to hire one. Cost of this re-appraisal will be at least $30 a parcel or more, with total cost up to $55,000. This cost can be paid over a three year period. Motion was made by Cole to solicit proposals for re-appraisal in St. James Township and seconded by McDonough. Motion carried.
Motion by Wojan to adjourn at 8:15pm.
Respectfully submitted, Jean Wierenga
Supervisor Rick Speck called a Special Meeting of the St. James Township Board to order at l0 am on December 16, 2009. Also present were Tim McDonough and Ray Cole. Jim Woj an was absent. Meeting was held in the Governmental Center and was properly posted in a timely manner.
Purpose of meeting was to adopt a resolution for continued dual representation concerning joint island operations as recommended by the Townships law firm Young, Graham, Elsenheimer & Wendling. The law firm recommended one individual to be appointed by each township board to represent their respective board. However, at a meeting held prior to St. James board meeting, Peaine Twp appointed their representative and an alternate. St. James board decided to do the same recommending Supervisor Speck be the representative and Ray Cole the alternate.
Motion by McDonough, seconded by Cole, that the township board has reviewed the memo dated December 9, 2009, from the township's law firm, Young, Graham, Elsenheimer & Wendling, P.C., the township board consents to the continued dual representation by the law firm in connection with joint island operations between Peaine Township and St. James Township, agrees to follow the procedures outlined in the memo, and authorizes the township supervisor to sign the memo on behalf of the township. Motion carried.
Motion by McDonough and seconded by Cole to adjourn meeting at 10:10am. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on December 2, 2009. Also present were Jim Wojan, Tim McDonough, and Jean Wierenga. Ray Cole was absent.
Motion by McDonough and seconded by Wojan to approve the minutes of the regular Township meeting held on November 4, 2009 and the special joint Township meeting held on November 23, 2009 as written. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Correspondence:
Speck reported two letters of interest to serve on the Waste Management Committee were received, one from Ken Taylor and one from Bob Tidmore. Wojan questioned the recent correspondence received from Jim Birdsall to Don Vyse, Chairman of the Airport Committee, requesting copies of Airport Committee meetings over the last 10 years. Did Birdsall get authorization from Peaine Board to make that request?
Old Business:
Snowplow Bid: One bid was received from Gordon Heikka for snowplowing at the Governmental Center and Island Treasurers Resale Shop. His bid at the Governmental Center is $64/per hour, but billing will be on a per minute basis. His bid for the resale shop is a flat $25. Motion was made by Wojan and seconded by Wierenga to approve the bid. Motion carried.
Memorial Park ( Aaronmore Park ): Speck has finally been in contact with Wolverine Power regarding use of the area. Nothing finalized at this time, but Speck stated he hoped by spring all details will be worked out so Am Vets can start on their monument.
DNR Building : Sheriff Don Schneider has been in contact with Supervisor Speck regarding how to keep the DNR Building They will be in touch with both Kevin Elsenheimer and Jason Allen, lawmakers serving our area, asking them to try to work thru DNR to acquire this property.
New Business:
Snow Plowing on Seasonal Road : This request comes from Travis Martin, of 38193 Indian Point Road . At this time the Manager of the CCRC, Pat Harmon has said some tree trimming must be done along this road, plus a turn around area must be graveled according to County specs. Martin provided to the board and to the CCRC pictures, sketches, and has taken measurements of the area. Harmon has only looked at the pictures, not come over to Island to view the area first hand. Wojan stated it is necessary for Harmon to come over and will try to talk to Harmon. Martin stated this portion of Indian Point Road has been maintained in the summer as well as dust control put down. The Board cannot commit to one property owner to pay for the gravel the CCRC states is needed. The amount of gravel is also in question. Motion was made by Speck to table anything further on this request until Pat Harmon comes to Island to see first hand the area. Motion seconded by McDonough. Motion carried.
Community Center Grant Request:
Motion was made by McDonough and seconded by Wierenga to send a letter of support from St. James Township to the Grand Traverse Band regarding a $25,000 grant for the Center. Motion carried.
Ratify Stump Grinder Loan:
The loan for the stump grinder at the Transfer Station when initially acquired thru Charlevoix State Bank required a payment annually of $18,000. This loan payment thru approval by the bank and both Township Supervisors has been lowered to $8,500 per year. Motion was made by McDonough and seconded by Speck to ratify actions of the supervisors. Motion carried. Wojan noted this action should have come before both boards before finalized.
Board of Review will meet December 15, 2009 at the Governmental Center . No protests will be heard at this meeting.
The next joint meeting of Peaine and St. James Township Boards will be held January 11, 2009. At this time boards will review the proposed Airport Authority as well as an airport contractual contract to govern the airport which is being prepared by Township Attorney Peter Wendling. Also Wendling will provide recommendations for the Waste Management Committee.
Resolution for Current Airport Committee Chairman to handle daily operations: Motion by Wojan and seconded by McDonough to authorize Don Vyse, Chairman, to continue taking care of everyday needs at Township Airport . Motion carried.
Questions arose concerning Transit Bus parked at the Governmental Center . Did they get approval from the Township to park there and who gave approval to use one of the rooms set aside only for the Deputy Sheriff? Motion was made by Wierenga and seconded by Wojan to give Speck authority to work out the details. Motion carried.
Wojan wanted it made known that all new lights need to be purchased for downtown Christmas tree. No board action taken.
Motion by Wojan to adjourn meeting at 8:20pm.
Respectfully submitted, Jean Wierenga, Clerk
Peaine Township Supervisor Jack Gallagher called a special meeting of both Peaine and St. James Township Boards to order at 7pm. on November 23, 2009. The meeting was held in the Peainc Township Hall. Also present from Peaine Township were Colleen Martin, Pete Lodico, Larry Kubic, and Paul Welke. Present from St. James Township was Rick Speck, Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga. Also present was Township Attorney Peter Wendling,
The special meeting was called to pass the resolution of necessity for the Township Airport, and to discuss the other jointly funded services for both Townships.
Supervisor Rick Speck recommended the resolution of necessity be withdrawn. He stated it is necessary first to make a decision on how the Township Airport will be governed. There has been two different documents found, first, an ordinance from 1992 and, second a resolution passed in 1983, so a decision must be made which one will be followed or completely changing how the Airport is governed. Township Attorney recommends either an Airport Authority be funned or a Contractual Agreement be put into place. The contractual agreement would he a very narrow contract with both Boards calling the shots. The airport authority would be setting up all long term rules and regulations, which would be a inure effective way of running the airport. Those serving on the authority would be appointed. Motion was made by Cole and seconded by Speck to direct Township Attorney to draw up both a proposed airport authority and a proposed airport contractual contract. Motion carried.
Motion was made by Speck and seconded by Cole to set a date of January 11, 2010 to have next joint meeting to review the proposed documents to be prepared by Attorney. Motion carried.
Motion was made by Speck and seconded by Cole to table the resolution of necessity. Motion carried.
The jointly funded Transfer Station has a joint committee to oversee the operations and has had recent openings on the committee. Gallagher stated Peaine Twp Board had approved appointing three people to the committee. St. James Twp had made one appointment. Questions arose regarding the appointments to the committee as well as one previous member being asked to resign because of a possible conflict of interest, which was later determined not to be an issue. St. James Twp will repost for the position. Motion was made by Cole and seconded by McDonough to repost. Motion carried.
Motion was then made by McDonough and seconded by Cole for Attorney to come back with recommendations for the WMC committee. Motion carried.
Gallagher stated Peaine Twp prepares a proposed budget in August before the millage rates are set. He ask the same from St. James Twp and Speck replied that is not a policy of St. James Twp as a budget for the fiscal year is prepared in March each year. It was agreed by St. James Township Board to provide a proposed budget for the Fire Dept by mid-February each year.
Motion by Cole and seconded by Wojan to adjourn meeting at 9:05pm. Motion carried.
Jean Wierenga, St. James Township Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on November 4, 2009. Also present were Jim Wojan, Tim McDonough, Ray Cole, and Jean Wierenga.
Correction to October 7, 2009 minutes: Regarding the BITA appointments, the sentence omitted was "McDonough and Wojan abstained from voting because both are members of the Beaver Island Boat Company Board." Motion was made by Cole to amend the minutes to reflect the potential conflict of interest which would not allow the two to vote. Motion seconded by -McDonough. Motion carried.
Motion by Wojan and seconded by Cole to approve the schedule of payments as presented. Motion carried.
Reports:
Letter read by Speck from the State Treasury Department. Speck has a call into the State Tax Commission with a timetable to complete their request.
Old Business:
Motion was made by McDonough and seconded by Wojan to appoint Ray Cole as Township Board representative to the Lighthouse Restoration Committee. Motion carried.
No reply from Wolverine regarding use of Aaronmore Park by Am-Vets.
Fuel Oil Bid:
Island Energies bid for fuel oil for the Township is $3.18/galion. Board will ask twp. maintenance man, Darrell Butler, to check the sizes of the tanks using fuel oil which are both Fire Halls, Township Hall, and Governmental Center.
New Business:
Motion by Speck and seconded by Wojan to appoint Ed Troutman to the Waste Management Committee. Motion carried.
Motion by Speck and seconded by Wierenga to appoint Ed Troutman to the Board of Review. Motion carried.
Schedule for Joint Twp Meeting to discuss jointly funded projects: Board agreed to either November 16th or 23 for meeting at Peaine Hall.
Post for Snow Plowing:
It was decided to post only for snow plowing at Governmental Center and Resale Shop this year. Snow removal on the side walks has not been a good venture because once cleared, the County Road Commission plow trucks push the snow from the streets onto the sidewalks. After much discussion on this issue, it was decided to get public= opinion before any further cleaning of sidewalks. Also the sidewalks downtown are the responsibility of the business owners. Motion by Speck and seconded by Cole to post for snowplowing at the Governmental Center and Resale Shop. Motion carried.
Motion by Wojan to adjourn meeting at 8:14pm.
Respectfully submitted.Jeanan Wierenga. Clerk St. James Township
(draft minutes)
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order at 7:30pm on October 7, 2009. Also present were Jim Wojan, Tim McDonough, Ray Cole and Jean Wierenga.
Motion by Wojan and seconded by Cole to approve the 9/02/09 minutes as written. Motion carried.
Motion by McDonough and seconded by Cole to approve the schedule of payments. Motion carried. Wojan asked if the Board had been notified by letter of the increase in the yearly ramp fees by Beaver Island Marina. The answer was no.
Reports:
Andy Reihl, Project Manager for Central Michigan University, reported to board the CMU Boat House Restoration plans. Plans are to replace roof, doors, and siding with modern materials, but to maintain the overall appearance of the building as it stands now.
Old Business:
Am Vets Memorial:
The Am Vets have changed the location of their planned memorial from the downtown area in front of the Public Rest Rooms to Aaronmore Park. Plans by the Am Vets will be to sell bricks for use at the memorial to raise money for the project. Speck checked withthe people who created Aaronmore Park and they have no problem with new plans for park. Speck stated since the Township has a 40 year lease agreement with Wolverine former owner of property, he has tried to reach them to be sure complying with lease, but to date no reply. Project does not have to go to Planning Commission for approval, but will notify the PC so it will be in their minutes.
Resolution to Ratify Airport Lease:
The previously approved lease agreement by the board in September was not acceptable by Peaine Twp as written, so a few minor wording changes were made so needed approved with changes. Motion by Wojan and seconded by Wierenga to approve the Airport lease as written. Motion carried.
BITA Appointments:
Four applications were received for the two vacancies on the BITA. Motion was made by Wierenga and seconded by Cole to approve the appointments of Don Vyse and Kitty MaNamara to each serve a three year term until 9/30/12 on the BITA. Motion carried.
New Business:
Solicit Oil Bids:
Motion by McDonough and seconded by Speck to post oil bids now, but starting in 2010 the bids will be posted in the spring rather in fall. Motion carried. Roll call vote: All in favor.
Resolution to allow Airport Chairman to sign Grant:: Motion by Wierenga and seconded by Cole to allow Airport Committee Chairman, Don
Vyse, to sign grant for approach clearing on Runway 9. Motion carried. Roll call vote: All in favor.
Set Up Lighthouse Restoration Committee:
The committee will consist of 5 members: Don Vyse as Chairman, one member from the Great Lakes Lighthouse Keepers Association; one member from the Historical Society; one from the Township Board; and one the fifth member to be picked by the committee.
Lighthouse Fund:
To open a separate account for the Lighthouse funds was not necessary as an account was opened previously when the $6,000 Tribal Grant was first received.
DNR Building:
To acquire the DNR Building & Dock at this time is in limbo. The State does not give away property, but will swap land. Anything to be traded by the Township must be appraised and anything bought would put a major hole in our budget. Attempt will be made to get Legislators to intercede on our behalf. At this time both Townships put money into building but do not own it.
Waste Management Committee and Board of Review Openings: Notices will be posted for both positions.
Motion was made by Woj an to adjourn meeting at 8:10pm.
Respectfully submitted,
Jean Wierenga, Clerk
Supervisor Rick Speck called the regular meeting of the St. James Township Board to order on September 2, 2009 at 7:30pm. Also present were Jim Wojan, Tim McDonough, and Jean Wierenga.
Motion by McDonough and seconded by Wojan to approve the minutes of the August 5, 2009 meeting, as written. Motion carried.
Motion by McDonough and seconded by Wierenga to approve the schedule of payments. Motion carried,
Reports:
Jackie LaFreniere reported the spraying for Phragmites has been completed. Along with Beaver island, both Garden and High Islands were sprayed.
Speck reported on a letter recently received from Tina Walker suggesting the money budgeted for the Youth Consortium be put into the Parks and Trails Fund, but request denied.
Bob Tidmore representing the Am Vets is requesting to use a portion of the grounds downtown in front of the Public Restrooms for a monument, kiosk, and three flag stand in remembrance of the veterans. The design presented is too large for the area, and board requests scaling it down, and provide a more detailed layout. Also an agreement must be included on the upkeep of the area.
Request came from the Airport Committee Chairman Don Vyse to levy the maximum millage allowable. This is essential and critical for the emergency management plan for the Township Airport.
Old Business:
Millage Renewals: The millage to be levied this year that will remain the same as last year are .9502 allocated operational millage; 2.8500 for the voted operated millage; I .8439 for Street and Roads; 1.5345 for Transfer Station; and .2363 for the Historical Society. The maximum millage allowable to be levied will be .9713 for the Fire Department; .9227 for the Airport; 1.9426 for the Beaver Island Rural Health Center and 1.000 For the EMS. Total millage to be levied is 12.2535. Motion made by Wierenga and seconded by Wojan to adopt the 12.2535 millage. Motion carried.
Appointment to BITA tabled.
Motion by Wojan and seconded by McDonough to appoint Joan Vyse to the Human Resources Commission. Motion carried.
Motion by Wierenga and seconded by Speck to appoint Ken Bruland to the Natural Resources and Eco Tourism Commission. Motion carried.
New Business:
A Resolution to Ratify Beaver Island Airport and Fresh Air Aviation Lease for three years was approved. Roll call vote: All in Favor.
Motion was made by Speck and seconded by McDonough to agree in principal to accept grant funds on behalf of the Beaver Island Development Corporation. Motion carried.
Kathy Speck was approved as Administrative Assistant.
Motion was made by Wojan and seconded by Wierenga to appoint Ray Cole to fill the position of St. James Township Trustee. Motion carried.
Motion by Wojan to adjourn meeting at 7:58pm.
Respectfully submitted, Jean Wierenga, Clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7pm on August 5, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.
Manager Pat Harmon of the Charlevoix County Road Commission presented Don Vyse with a plaque from the CCRC and thanked him for his years of working with the CCRC. Shirley Roloff of the Charlevoix County Commissioner's also thanked Don Vyse for his service to the community. Charlevoix County Sheriff Don Schneider also presented Don Vyse with a plaque from the Sheriff's Department for his continuing support and his 11 years of dedicated service.
Motion by McDonough and seconded by Wojan to approve the minutes of the 7/01/09 and 7/29/09 meetings. Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments.
Motion carried.
Reports:
Contract to be ready by September for the $75,000 grant for tree clearing at the Township Airport and the Township share will be $1,875. Letter received from the Beaver Island Rural Health Center requesting maximum millage be levied for the Center,
Old Business:
Supervisor Resignation: Motion made by Wojan and seconded by McDonough to accept the letter of resignation from Don Vyse as Supervisor of St. James Township. Motion carried. Wojan stated he was not happy to make the motion because he has served on the Board thru seven supervisors and Vyse was one of the best.
Letter read from Joan Vyse resigning as Administrative Assistant.
Letter read from Don Vyse resigning from the Waste Management Committee.
Motion by Vyse and seconded by Wojan to participate in the Human Resources Commission. Motion carried.
Motion by Vyse and seconded by Wojan to participate in the Eco-Tourism Commission, Motion carried. Vyse suggested the Board check with Township Attorney on the legal standing of both of the above Commissions.
New Business:
Two appointments need to be made on the Beaver Island Transportationm Authority with terms running until 2012. Both Kitty McNamara and Ken Taylor's terms expire at this time. Notice to be posted regarding openings.
Friends of the Lighthouse:
The engineering phase of the Lighthouse has been finished. The cost was $15,000 which the township paid up front, but all will be reimbursed. Next phase is to form an informal group with a representative from the Township Board, the Historical Society, the Great Lakes Lighthouse Keepers Assn. and other interested people. Motion by McDonough and seconded by Wojan approve the formation of the Friends of St. James Lighthouse. Motion carried.
Don Vyse stated he would like to remain active in this organization.
Resolution to Acquire DNR Building
At this time the Township has a lease with the DNR for the building and waterfront property. The State does not give away land but are trying to come with a solution for this property. Shirley Roloff a member of the Charlevoix County Commissioners and Sheriff Don Schneider both are offering their support to acquire the building.
The following resolution was passed by the board:
The St. James Township board supports the efforts to acquire the Building and the land fof the former Department of Natural Resources Fire Equipment Station located at 38030 Michigan Avenue, Beaver Island, MI 49782 Land Parcel 013-223-039-00
Motion by Vyse, seconded by Woian to pass resolution. Motion carried. Roll call vote followed. All in favor.
Township Assessing:
Vyse stated the board needs to review how better to improve the assessing for St. James Township. First step would be re-assessing with pictures of all parcels.
Next would be requiring the Assessor to be in his office two days a week and out in the field one full day a week. A new program similar to what is done on the mainland would be to pay assessor per parcel. Average salary ranges from $11 tp $15 per parcel. Vyse recommends starting at $12 per parcel. This change would create a salary increase of approximately $3503 a year. No decision made at this time.
Millage Renewals:
There are six millage renewals up at the end of 2009. They are Fire Department, Beaver Island Rural Health Center, Township Airport, Street and Road, Transfer Station and Allocated. Motion by Vyse and seconded by Speck to place six millage renewals on the November ballot. Motion carried.
Supervisor Appointment: The State Statute states the Township Board can appoint a Supervisor at this time with length of office to run until the next election in 2010. Motion was made by Wojan and seconded by Wierenga to appoint Trustee Rick Speck as St. James Township Supervisor. Motion carried. Vyse abstained. Notice will be posted for the Trustee position.
Rick Speck presented to Don Vyse a plaque from the St. James Township Board expressing our thanks to Don for his 11 years of dedicated service to the Township.
Gary Voogt, Ed Wojan, Pam Grassmick, and Jerry LaFreniere all spoke stating their thanks for the many achievements Don Vyse had accomplished during his years of service to St. James Township.
Rick Speck was formally sworn in as St. James Township Supervisor by Clerk Jean Wierenga.
Motion by Wojan to adjourn meeting at 7:50pm.
Respectfully submitted, Jean Wierenga
A special meeting of the St. James and Peaine Township Boards was called to order by Peaine Township Supervisor Jack Gallagher at 4 pm on July 29, 2009. Also present from Peaine Township were Colleen Martin, Pete LoDico and Larry Kubic.
Present from St. James Township were Don Vyse, Tim McDonough, Rick Speck and Jean Wierenga.
Purpose of special meeting was to discuss and decide upon a proposed contract with Cherry Capital Connection, LLC. The CCC, with assistance from Aspen Wireless will assist in writing a grant application for Internet service for all of Beaver Island utilizing the use of the three towers already here.
The deadline for the grant application must be filed by August 14, 2009. A motion was made by LoDico and seconded by Gallagher by Peaine Township to approve the proposed contract and the $7500 needed by CCC. Motion carried.
Roll call vote followed, all in favor. A motion was made by Wierenga and seconded by Vyse to approve the proposed contract and the $7500 needed by CCC. Motion carried. Roll call vote followed, all in favor.
Meeting adjourned at 5 pm.
Respectfully submitted, Jean Wierenga, clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 1, 2009. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Wierenga.
Motion by Wojan and seconded by Vyse to approve the minutes of the June 3, 2009 as written. Motion carried.
Motion by McDonough and seconded by Wojan to approve the schedule of payments as presented. Motion carried.
Reports:
Information from State received stating all documents reviewed and approved giving go ahead for next phase of restoration of lighthouse. Vyse stated it is now time to get a group together and organized.
Old Business:
Township Policy Review:
The Board received a list of various policies from Township Attorney and must establish priorities and get started with the original list. This process will take several months tocomplete.
New Business:
Planning Commission Appointment:
Motion was made by Vyse to appoint Don Tritsch to fill the vacancy on the St. James Township Planning Commission since he has past experience serving on the PC. Motion seconded by Speck. Motion carried.
Youth Consortium:
In May the original group met to discuss what to do with the Youth Consortium. Nothing decided whether to continue as funding is a major issue.
Senior Housing Grant Agreement:
Pete LoDico, President of the Beaver Island Community Development Corporation presented to the board the plans of BICDC to develop six units of low to moderate income rental housing for Seniors and the Disabled. The Michigan State Housing Development Authority (MSHDA) proposes to enter into a Community Development Block Grant(CDBG) agreement with St. James Township since the facility is located in St. James Township. This would require the funding to be run thru St. James Township as the Grantee. A separate banking account would need to be opened to distribute the Community Development Block Grant Funds. It was stated no Township Funds would be involved. LoDico is asking the board if they are willing. Need to complete review of documents by early August. Motion by Vyse seconded by Rick Speck Motion carried-all in favor.
Letter of resignation from Supervisor Don Vyse read by Clerk. Resignation to become effective at the next regular board meeting to be held on August 5, 2009. Motion by Vyse to adjourn meeting at 8 p.m.
Respectfully submitted, Jean Wierenga, clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 3, 2009. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Wierenga.
One correction to minutes of May 6, 2009: Omit ‘Cleaning Porta Johns' in wording of bid notice.
Motion by Wojan and seconded by Speck to approve minutes of May 6, 2009 with correction. Motion carried.
Motion by McDonough and seconded by Wojan to approve the schedule of payments. Motion carried.
Reports:
A notice of an opening on the Planning Commission to be posted.
No progress on hi-speed Internet service.
Road Commission equipment to be on Island soon to sweep streets and clean catch basins.
Old Business:
Bid Policy: A resolution to establish a policy for competitive bidding was reviewed. The Township Attorney recommends putting a dollar amount in the resolution, but to be careful not to make amount too low. A motion was made by Wojan to establish a competitive bidding policy with an amount of $5,000. Seconded by Vyse. Roll call vote, all in favor. Copy of Resolution attached to minutes.
Ethics Policy: Motion by Vyse and seconded by Wojan to adopt a Code of Ethics and Conflict of Interest Policy. Roll call vote: Yes: Vyse, Wojan, Speck and Wierenga. No: McDonough. Copy of Policy attached to minutes.
Restroom Bids: Motion by Vyse and seconded by Wierenga to appoint Rollie Cull to do restroom maintenance at a rate of $14/hr. Motion carried.
New Business:
Township Policy Review: Township Attorney has prepared a list of township policies for the board to consider adopting. Board asked to review the list and contact Supervisor with questions or comments.
Public Comment:
Elaine West expressed her concerns to everyone present at meeting how ‘fed up' she is with all the nit picking that is going on in the Township. She stated how these people are constantly complaining that something is always wrong. They think Beaver Island is a beautiful place to move to, but once here want everything changed.
Motion by Wojan to adjourn at 8:15pm .
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
(draft minutes)
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on May 6, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.
Motion by Wojan and seconded by Vyse to approve the minutes of the April 1, 2009 meeting as written. Motion carried.
Motion by Speck and seconded by McDonough to approve the schedule of payments. Motion carried.
Reports:
Vyse stated he had received information the Revenue Sharing from the State of Michigan would be cut 15%.
St. James Township share of expenses for plumbing repairs at the DNR Building will be $2,800.
More information to become available on hi-speed internet service for Beaver Island by June 1.
Old Business:
Library Board Appointments:
There are three vacancies on the Beaver Island District Library Board from St. James Township. The three ladies whose terms are up are Sally Lounsberry, Lil Gregg, and Patti Cull. All three have expressed interest in remaining on the Board. Motion by McDonough and seconded by Vyse to re-appoint Patti Cull for a two year term, Sally Lounsberry for a three year term, and Lil Gregg for a four year term. Motion carried.
New Business:
Part-time Employee at Transfer Station:
Motion was made by Vyse and seconded by Wojan to approve the appointment of Amy Burris as the part-time employee at the Beaver Island Transfer Station. Motion carried.
Bid Policy and Ethics Policy:
Copies of the proposed Bid policy and Ethics policy were passed out to Board members. Vyse recommended reviewing these policies and if anyone has questions call. Township Attorney recommends a five year review of policies, which he will send a listing of those policies for the board for review. No action on any policies at this meeting.
Bid notice to be posted for Cleaning Porta John and restrooms.
Public Restroom Improvements:
Will try to get an estimate soon on cost of upgrading the public restrooms.
Bid Openings:
Lawn Maintenance Bid with Insurance included:
One bid received from Jean's Lawn Service with Certificate of Insurance included. Motion by Wojan to accept bid as presented and seconded by McDonough. Motion carried. Wierenga abstained.
Gardening Bid:
Pam O'Brien presented the only bid for $3,500 which included all the pocket parks and Paradise Park. Motion by Vyse and seconded by Wierenga to approve bid. Motion carried.
Public Comment:
Pam Grassmick presented two resolutions for the board to consider, one creating a seven member Human Services Commission and second to create a Natural Resources Commission. No action taken at this time.
Motion by Wojan to adjourn at 8:10pm .
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 1, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.
The final review of the budget was discussed. Since the Hanger payment of $2,500 was not made in 2008, it is necessary to pay that amount now and also the $2,500 for the year 2009. To do so the budget must be amended. It was agreed to reduce the Shoreline Maintenance figure from $3,000 to $1,500; reduce the Landscape Maintenance from $4,000 to $3,500; reduce the Lawn Mowing from $3,000 to $2,750; and reduce the Public Restroom expense from $1,000 to $750 to make up the $2,500 difference. Motion by Wierenga and seconded by McDonough to approve the budget for 2009-2010 with the amended changes. Motion carried.
Motion by Wojan and seconded by Speck to approve the minutes of the March 4, 2009 meeting as written. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Jerry LaFreniere explained to the board the proposed plans to have a Coast Guard Appreciation Day this summer to honor the Coast Guard for all their assistance given to Beaver Island. He is requesting the Township Board write a letter of appreciation for their efforts. Motion was made by Vyse and seconded by McDonough to write a letter to support the efforts of the Coast Guard. Motion carried.
New Business:
Library Board Appointments: Vyse explained three of the Beaver Island District Library Board members are up for re-appointment. The appointments will be one for 2 years, one for 3 years, and one for four years. A notice will be posted for anyone interested in serving on the Library Board. Motion by Wojan and seconded by Vyse to approve this schedule of appointments for the Beaver Island District Library Board. Motion carried.
Innisfree Lane : In 2008 the property of John Adams located on Donegal Bay Road was divided into several parcels to be sold. Innisfree Lane originally was the private road for the Adams family, but with the changes on the property, Innisfree Lane would become a public road to the various parcels, which would require board approval. Motion was made by Vyse and seconded by Wojan to approve the road name of Innisfree Lane. Motion carried. Roll call vote followed with all board members in favor.
Motion by Vyse and seconded by Wojan to adjourn meeting at 7:55 pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
(Draft minutes)
Supervisor Don Vyse called the St. James Township Budget Hearing to order at 2:00pm on Saturday March 28, 2009. Also present were Tim McDonough, Rick Speck, Jim Wojan, and Jean Wierenga.
The proposed budget for 2009-2010 was reviewed. No changes were proposed for budget. Motion by Speck and seconded by McDonough to levy millage necessary to support the budget. Motion carried.
Motion by Wojan and seconded by Speck to adjourn budget hearing at 2:20pm. Motion carried.
The St. James Township Annual Meeting opened at 2:21pm.
Motion by McDonough and seconded by Vyse to approve the minutes of the annual meeting held March 22, 2008. Motion carried.
Board Salaries: Salaries for Board members to remain the same as last year.
1. Motion by Wierenga and seconded by K. Taylor to approve same salary as previous year at $14,267 for Supervisor. Motion carried.
2. Motion by Vyse and seconded by McDonough to approve same salary as
previous year at $14,267 for Treasurer. Motion carried.
3. Motion by K. Taylor and seconded by E. Troutman to approve same salary as
previous year at $15,594 for Clerk. Motion carried.
4. Motion by E. Troutman and seconded by P. O'Brien to approve same salary as
previous year at $4,227 each for Trustees. Motion carried.
Township Agencies served by Township to be approved by Board.
1. Township Attorney: Young, Graham, Elsenheimer, and Wendling.
2. Township Accountant: Mason and Kammerman
3. Township Insurance: Municipal Underwriters Insurance
4. Township Banking Institution: Charlevoix State Bank
5. Township Engineer: Moore & Bruggink
Motion by Speck and seconded by Wierenga to approve the above agencies. Motion carried.
Land Use Policy: Motion by Vyse and seconded by Speck to allow the Township to buy, sell, or receive land as a gift. Motion carried.
Municipal Yacht Dock Rates: Motion by McDonough and seconded by Wojan to use the rates set by the State Waterways Commission for the Municipal Yacht Dock for the year 2009. Motion carried.
The meeting dates for St. James Township Board will be the first Wednesday of every month. Time of the meeting will be 7:30pm year round. Motion by Wojan and seconded by Vyse to approve the dates and times. Motion carried.
Supervisor's address followed.
Motion by Vyse and seconded by Wojan to adjourn meeting at2:35pm. Motion carried.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
(Draft minutes for March 4, 2009)
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 4, 2009. Also present were Rick Speck and Jean Wierenga. Jim Wojan and Tim McDonough were absent.
Motion by Speck and seconded by Vyse to approve the minutes of the February 4, 2009 meeting as written. Motion carried.
Motion by Speck and seconded by Wierenga to approve the schedule of payments. Motion carried.
Reports:
Wierenga reported that Tim Myers had been approved by both Townships to be promoted at the Transfer Station to Assistant Director and also as Bookkeeper.
New Business:
Legal Services Contract: The Law Firm of Young, Graham, Elsenheimer, and Wendling are requesting changes in the Legal services contract for 2009 with St. James Township. For many years the township was billed quarterly for zoning services based on a formula consisting of taxable value and usage. Due to the changing economy the Township would be billed $130 per hour for zoning services, and $135 per hour for non-zoning issues. Also the law firm is requesting the names of the people approved by the Township Board to phone the firm. Those names would be Planning Commission Chairman, Zoning Administrator, Supervisor, and Clerk. Motion by Vyse and seconded by Wierenga to approve the contract for 2009. Motion carried.
Investment Account Resolution: The following resolution was approved:
WHERE AS: It is a requirement of Primerica Shareholder Services that a St. James Township Board Trustee be authorized to act in behalf of the Deferred Compensation Plan.
THEREFORE BE IT RESOLVED: That Jean Wierenga, St. James Township Clerk, is hereby granted the authority to act on behalf of the plan as of this date of March 4, 2009.
Motion by Vyse and seconded by Speck to approve the resolution. Motion carried. Roll call vote all in favor.
Budget Review:
Motion by Speck and seconded by Wierenga to approve the proposed budget for 2009-2010. Motion carried.
Motion by Wierenga to adjourn at 7:50pm .
Respectfully submitted, Jean Wierenga, Clerk,St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on February 4, 2009. Also present were Jim Wojan, Tim McDonough and Jean Wierenga. Rick Speck was absent.
Motion by McDonough and seconded by Wojan to approve the minutes of the January 7, 2009 as written. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Connie Wojan, President of the Beaver Island Rural Health Center, explained to the Township Board the plans at the Health Center to explore the opportunity to work with Northern Michigan Hospital to study the needs of the Center, be of help with business relations, to assist in grant writing, to help cut costs in purchase of supplies, and get support in many other ways. A report will be ready by May 1, 2009 on the potential affiliation with NMH.
A Public Hearing on the Future Land Use Plan conducted by the Larry Sullivan of the Charlevoix County Planning Commission will be held February 10, 2009 at Peaine Twp. Hall.
The old office of the Chamber of Commerce located at the Municipal Yacht Dock will not be rented. The room will be available for use by the boaters.
The purchase of the lot at the Township Airport has been completed. The lot was appraised at $20,000 and was purchased for $19,000.
Wierenga reported on the recent meetings of the Waste Management Committee. The Committee again addressed the poor housekeeping conditions at the Transfer Station and the recent resignation of John McNeil. He not only worked in the Transfer Station he was also the bookkeeper. The Committee recommends not having an employee there do the books, but have an outside person handle the billing. The Committee recommends Mary Cook be hired at $31 per hour. Motion was made by Wojan and seconded by Vyse to hire Mary Cook at $31 per hour. Motion carried. The Committee also recommends moving Tim Myers from a part time position to full time position at the Transfer Station. Motion by Vyse and seconded by Wojan to approve Tim Myers move to full time position. Motion carried.
County Garage:
Motion was made by Vyse and seconded by Wierenga to send a letter to the Charlevoix County Road Commission confirming the Townships would give 2 acres to go along with the Stimulus money request by the Charlevoix County Road Commission. Motion carried. This parcel is located behind the Transfer Station.
Downtown Parking:
Jim Wojan and Don Vyse met with Pat Harmon, Chairman of the CCRC recently. The CCRC will not do anything different than they are doing now with snow removal. They will not haul snow and if snow builds up on curbs, each individual business will have to deal with it. That is life in the north country , they say. The CCRC needs to make two passes to clean the streets and cars have been parked in their way at the PABI Center. Also the Townships are not interested in getting into the snow plowing business. As stated by Vyse, it would help relieve the congestion downtown if the PABI's would utilize the parking in back of building. Tidmore responded saying they did not have the money to have that area plowed. He asked about using the Yacht Dock parking lot, but was told the lot is not open for public use.
Internet Tower:
Motion was made by Wojan to give Vyse authority to sign the necessary paperwork to terminate the lease on the Internet Tower with Ed Welter. Motion carried. Insurance covered by Welter until mid July. Another interested party has contacted the Township about hi-speed internet service here. After Peaine Twp makes their decision on this issue, the individual will come over and meet with both boards.
Salary Resolution:
The February Board meeting a decision must be made by the members to recommend raising their salary or to remain the same. The overall consensus of the Board was for salaries to remain the same as 2008-2009.
Motion by McDonough and seconded by Wierenga to approve salary of Supervisor to remain at $14,267. Motion carried.
Motion by McDonough and seconded by Wojan to approve salary of Clerk to remain at $15,534. Motion carried.
Motion by Vyse and seconded by McDonough to approve salary of Treasurer remain at $14,267. Motion carried.
Motion by Vyse and seconded by Wierenga to approve salaries of Trustees remain at $4,227 each. Motion carried.
Annual Meeting set for March 28 th at 2pm.
Motion to adjourn at 8:25pm .
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on January 7, 2009. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Wierenga.
Motion by Wojan and seconded by Vyse to approve the minutes of the December 3, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments with the additions. Motion carried.
Reports:
Sara McCafferty, Director of the EMS reported on the activities of the EMS for the year 2008. She also stated the new cot required for the Air Ambulance is here and Island Airways waiting for signed paperwork back from FAA.
New Business:
Internet Tower:
The Internet Tower constructed by Ed Welter and located on Township property has been offered as a gift to the Township. The official paperwork for transfer of ownership to arrive soon.
County Road Garage:
The Charlevoix County Road Commission is again considering a new garage on the Island. This structure would be located behind Transfer Station. If the planned Economic Stimulus Plan for Infrastructure becomes a reality, to replace the existing County garage on Island is one of the Road Commission's project.
Committee Appointments:
Motion by Vyse and seconded by McDonough to appoint Ed Troutman to a three year term on the Planning Commission until 2012. Motion carried.
Motion by Wojan and seconded by Speck to appoint Don Vyse, Tim McDonough and Jean Wierenga to four year terms on the Waste Management Committee until 2013. Motion carried.
Motion by McDonough and seconded by Vyse to appoint Elaine West to a four term on the Airport Committee until 2013. Motion carried.
Motion by Wojan and seconded by Wierenga to appoint Jayne Bailey, Garrett Cole, and Jim McDonough to two year terms on the Board of Review until 2011. Motion carried.
Motion by Wierenga and seconded by McDonough to appoint Ron Stith, and Jan Vyse to three year terms on the Cemetery Committee until 2012. Motion carried.
Downtown Parking:
The parking downtown this winter in front of the Community Center due to all the heavy snow, is becoming a problem. When the cars are parked directly in front of the building flow of traffic is reduced to one lane. Bob Tidmore and Don Vyse will investigate the problem.
Motion by Wojan to adjourn meeting at 8:10pm .
Respectfully submitted, Jean Wierenga, Clerk St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 3, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.
Motion by Wojan and seconded by McDonough to approve the minutes of the November 5, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Reports: Sara McCafferty, Director of the EMS , and Angel Welke, Island Airways, reported on the problems at Island Airways in transporting patients across when necessary. Since Island Airways does not have an Air Ambulance, an FAA approved stretcher must be used for transport, which would be interchangeable in all four Islander planes. This is a custom made stretcher which Island Airways will need to purchase, but won't even be ordered until approval comes from FAA to transport. Approval could take two months or more to receive and if approved could be six to nine months before all completed. Island Airways will not be doing any emergency flights at this time, unless patient is near death. Coast Guard and North Flight will handle emergencies during this period of time.
The small building at the Municipal Marina, previously rented by the Chamber of Commerce will not be rented at this time. Waiting on paperwork from the DNR on what building can be used for.
New Business: A 5 acre parcel of land adjacent to the Township Airport at the north/south runway is for sale, listed at $25,000. Two sides of the parcel are adjacent to airport property. The Airport Committee recommends purchase of the property which then would give control of the trees at end of runway that need to be cut down. If approval is given by both Township Boards, the next step would be to have the parcel appraised. Aeronautics says no to any funding, but the Airport Fund has $27,000 available in the development fund. Motion by Speck to have appraisal done, and in conjunction with Peaine Township to purchase the property and seconded by Wierenga. Motion carried.
Re-appointment to Health Center Board: Motion by Wierenga and seconded by McDonough to appoint Rick Speck to Health Center Board until January 2011. Motion carried.
Snowplowing: A proposal received from Gordon Heikka to plow at the Governmental Center , plus at all entries, and also to salt areas when needed at $84/hr. Motion by Wojan to agree for Heikka to plow at Governmental Center and seconded by Vyse. Motion carried.
Motion by Vyse and seconded by Wierenga to send a letter of support to the Tribal Council for the Senior Housing Grant as requested by Pete LoDico. Motion carried.
Motion by Wojan to adjourn meeting at 8pm.
Respectfully submitted, Jean Wierenga, Clerk, St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on November 5, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by McDonough and seconded by Speck to approve the regular meeting minutes of October 1, 2008 and the special meeting minutes of October 28, 2008. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Vyse distributed proposed ordinance paperwork to the Board members for Operation of Off-Road Vehicles (ORV's) received from the Office of the Sheriff of Charlevoix County. A public hearing will be held after the first of the year.
Vyse also distributed copies of the Conservation Easement from Wolverine for Aaronmore Park.
Vyse reported on a Lighthouse Keepers Association meeting he attended in Lansing on October 23, 2008. During the winter a Friends Committee will be organized to plan the next phase of repairs to the Lighthouse.
Vyse also reported on an Aeronautics meeting he attended in Lansing on October 27, 2008. Funding will require a 5 year plan and nothing more will be done at Township Airport until finalizing land acquisition. Another parcel of land on north side of Airport property is now for sale for $25,000. Tried for funding thru Aeronautics but a no go, so may get appraised and try for both Townships to purchase.
New Business:
Fuel Oil Bids: Our current bid process is not working. The previous agreement for this past year was not honored, due to extremes in the fuel cost. A suggestion was made to put out on bids on mainland as the Beaver Boat Company ferry can haul propane, gasoline, and fuel oil at designated times. Board members agreed to try the bid process on the mainland in spring or summer. Will have all tanks checked by Darrell Butler.
Snowplowing:
Gordon Heikka has been doing the snowplowing at the Governmental Center in the past and Vyse will contact him about continuing and also get a price for the work.
Public Comment:
Ronald Gallagher questioned the future plans for restoring the Lighthouse and if a replica of the Lighthouse keepers residence is in the plans. Gallagher had paperwork signed by each of the residents along Michigan Ave. against any further construction at the site. Vyse explained that it is almost impossible to get approval to re-construct and the cost would we prohibitive to any further construction.
Meeting adjourned at 8pm.
Respectfully submitted,
Jean Wierenga, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on October 1, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by McDonough and seconded by Wojan to approve the minutes of the September 3, 2008 meeting as written. Motion carried.
Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Beaver Island Community School requests use of Township Hall for their Board meetings until February 2009.
Charlevoix County Road Commission will not be coming to Island this year for their annual Island Board meeting.
New Business:
Transportation Authority appointments:
Vyse stated the appointments would be made from the order in which letters were received requesting an appointment to Authority. Larry Malloy has resigned with two years left on his appointment and also Gary Damstra has resigned as his term is up. Motion by Vyse and seconded by Palmer to reappoint Bob Tidmore for a three year term until 9/30/11. Motion carried.
Motion by Vyse and seconded by Speck to appoint Larry Hansz to fill Damstra's position with term running until 9/30/11. Motion carried.
Motion by Vyse and seconded by Palmer to appoint Ed Troutman to fill Malloy's position with term running until 9/30/10. Motion carried. McDonough and Wojan abstained from voting as they are both members of the Beaver Island Boat Co.
Motion by Vyse and seconded by McDonough to appoint Delores Gallagher, Sue Welke, Kathy Merriman, and Sally Lounsberry as election inspectors for the upcoming General Election on November 4, 2008. Motion carried.
Motion by Wojan to adjourn meeting at 7:45pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on September 3, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by McDonough to approve the minutes of the August 6, 2008 meeting as written. Motion carried.
Motion by Wojan and seconded by Vyse to accept the schedule of payments. Motion carried.
Reports:
The Phragmite project is now complete. Spraying done last year turned out better than expected.
A check for $6,000 was received from the Tribal Council for use in restoration of the Lighthouse.
The Storm Water Ordinance still being reviewed by Township Attorney. Many flaws found and Attorney working with our Townships in County to correct it.
The Michigan Harbor Guide published this year has incorrectly advertised the Municipal Marina with the wrong phone number. Nothing can be done in the guide however the correction has been made on the website.
New Business:
Road Name: Janice Hannon, Trustee of the Janice Hannon Trust, through her agent Ed. Wojan, Wojan Realty, is requesting the road going north from Hannon Road in Government Lot 2 of Section 28, T39N R10W, be given the name “O'Leary Road” .
This name will not conflict with other road names in Charlevoix County. After Township Board approval a new street address for Parcel #1 will be assigned and future address assignments for Parcels 2, 3 and 4 will be done by the Charlevoix County Equalization Department. Motion by Vyse and seconded by Speck to approve the road name of “O'Leary Road”. Motion carried. Roll call vote followed. All voted in favor.
Road Name: A request by Michael and Cynthia Masini through their agent Ed Wojan, Wojan Realty, is requesting for the West 400 feet of Government Lot 3 of Section 22, T39 R10W be given the name “Masini Lane” after approval by the Charlevoix Equalization Department and the lot split approval by the St. James Township Planning Commission on September 4, 2008. Masini Lane will provide ingress and egress and utility installation access for four lots. Motion by Vyse and seconded by Speck to approve the road name of “Masini Lane” contingent on Planning Commission approval. Motion carried. Roll call vote followed. All voted in favor.
Millage request: The tax rate request for 2008 was reviewed by the board. Copy of millage rates attached to minutes. Motion was made by Wojan to levy the maximum allowable in each category and seconded by Speck. Motion carried.
Correspondence: Letter from Donna Stemberg, President of the Fireman's Auxiliary, reported that Island Treasures has earned $25,000 to date. She is requesting bid be posted for new roof at their building. Also need skirting and siding. Wojan will call UBC about what is needed.
Motion by Wojan to adjourn meeting at 8:20pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 6, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Palmer.
Motion by Wojan and seconded by Speck to approve the minutes of the July 2, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Vyse to approve the payment schedule as presented. Motion carried.
Reports by Vyse:
On June 3, 2008 a representative from the DEQ was on the Island to do operations inspection on the sewer system. The major concern was the additional hookups without an inspection. Also grease in the sewer trap created from an unsuitable grease trap.
An inspection by the DNR at the Municipal Yacht Dock found no serious problems, but did stress following their rules and regulations. No swimming signs, no tipping signs, and a sign showing this is a public marina must be erected.
The Storm Water Control Ordinance is now in the hands of the Attorney for review.
Beaver Island Community School is using two rooms at the Governmental Building for their temporary offices. Kitty McNamara is asking to extend the use of the rooms thru November. Also requesting continued use of Township Hall for their school board meetings.
Chamber of Commerce moving out of Township Building this week of August 6, 2008.
Pending Business:
Request came from Bud Martin of Island Energies for $4.72 a gallon for fuel oil rather than the $3.72 in the bid notice he submitted last December. He wants this price to top off the tanks before the new bids come out. The Board did not agree with a price change, stating if a bid is not binding why bid. Motion was made by Speck and seconded by Vyse to top off fuel tanks at the bid price of $3.72. Motion carried.
New Business:
Airport Grant Authorization:
A $300,000 project grant for land acquisition was awarded to Beaver Island Township Airport. This grant is for funding for Runway 9 approach. The local match is 2 ½ percent share ($7,500). Aeronautics recommends an attorney familiar with airports be hired for this project. Attorney Buchanan with Law, Weathers & Robinson will be handling this project. Authorization Resolution:
WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach Donald Vyse, the Chairman of the Beaver Island Airport Committee, is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion by McDonough and seconded by Palmer to approve this resolution. Motion carried. Roll call followed: All in favor.
Phragmites Ordinance:
A few minor changes were made to the Phragmites ordinance after the public hearing held on June 24, 2008. The time frame for finding the species was extended thru July rather than ending in June. When the ordinance is approved it must then be published so St. James Township will wait until Peaine Township Board approves the ordinance, then publish the ordinance together which will be less costly. Motion by Wojan to pass the ordinance with the date change, and seconded by McDonough. Motion carried.
Aaronmore Park Easement:
Aaronmore Park Easement has finally been granted to St. James Township by Wolverine. Anything the Township decides to do on the property will require notifying Wolverine of the plans. Motion by Palmer to accept easement and seconded by Speck. Motion carried.
St. James Township Lighthouse Fund:
It has been recommended by the Great Lakes Lighthouse Keepers Association that a separate fund be opened up by the Township for the proposed lighthouse project to track the donations and expenses as they occur. This would be set up as a savings account. Motion by Palmer and seconded by Wojan to set up the fund. Motion carried.
Michigan Harbor Coalition:
Vyse recently received information about this organization having been formed to preserve our harbors. This is for all municipalities. Will table until next month.
Correspondence:
Request received from the Beaver Island Health Center to levee the maximum millage of 1.9426 mills for the upcoming year.
Public Comment:
The recently posted speed limit informational signs in Port St. James are not St. James Township signs. The CCRC agreed to allow the signs. St. James Township received the bill for these signs and will pay the bill but be reimbursed by Port St. James.
Motion by Wojan to adjourn meeting at 8:25pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 2, 2008. Also present were Jim Wojan, Rick Speck, and Jean Palmer. Tim McDonough was absent.
Motion by Wojan and seconded by Vyse to approve the minutes as written. Motion carried.
Motion by Wojan and seconded by Speck to approve the payment schedule as presented.
Motion carried.
Reports:
A joint Township and Planning Commission meeting was held on June 17, 2008 with Marc Seelye to review the proposed Storm Water Ordinance.
A joint Township informational meeting was held on June 24, 2008 to review the proposed Phragmites Ordinance.
Supervisor Vyse attended the Great Lakes Lighthouse Conference and updated the Board on how best to develop and maintain our lighthouse.
Aaronmore Park proposed conservation easement 40 year lease nearing completion.
New Business:
E.W. Marine Tower Lease completed and approved by Ed Welter. The lease is for 20 years. Motion by Wojan and seconded by Speck giving Vyse and Palmer authority to sign this lease. Motion carried.
Election Inspectors: Motion by Vyse and seconded by Speck to approve Delores Gallagher, Judith Harmon, Kathy Merriman, Sue Welke, and Sharon Nix Cole as election inspectors for the August 5, 2008 Primary Election. Motion carried.
Bids for Fuel Oil and Propane: Tabled
Correspondence:
Recent information received from State Representative Kevin Elsenheimer states the Revenue Sharing on per capita basis goes from $22,986 to $23,080 as recommended by the Government. Motion by Vyse to support formula for per capita revenue sharing basis, and seconded by Wojan. Motion carried.
Motion by Wojan to adjourn meeting at 8:10pm . Motion carried.
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 4, 2008. Also present were Tim McDonough, Rick Speck and Jean Palmer. Jim Wojan was absent.
Motion by McDonough and seconded by Speck to approve the minutes of the May 7, 2008 meeting as written. Motion carried.
Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
New Legislation will now allow the Board of Review to meet anytime during the week of their scheduled meetings.
Bird Botulism: The DNR has set up new guidelines on how to dispose of the many dead birds being found.
Storm Water Ordinance: A meeting will be held June 17, 2008 with both Township Boards, both Township Planning Commissions and Marc Seeley to review the proposed Storm Water Ordinance.
Phragmites Ordinance: A public informational meeting will be held on June 24, 2008 regarding the proposed Phragmites ordinance.
New Business:
Seasonal Boat Slips: The Marina Ordinance does not allow for seasonal boat slips unless approved by Township Board. Harbormaster Jim White recommends two slips be made available, one inside and one outside. The seasonal dates run from May 15, 2008 to September 20, 2008. Motion by Speck to allow for two 30' seasonal slips and seconded by Palmer. Motion carried.
Tribal Grant Approval: Motion by Palmer and seconded by McDonough for Supervisor Vyse to apply for a Tribal Grant for the Lighthouse project. Motion carried.
Bids for Fuel Oil and Propane: The bids for fuel oil and propane approved last fall were for six months only. A check will need to be made on the fill up schedule before posting. Motion by Vyse and seconded by McDonough to post again for bids. Motion carried.
Correspondence: Chloride for roads to begin arriving on June 6, 2008. Street cleaning to be completed by June 13, 2008 .
Motion by McDonough to adjourn at 8:05pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on May 7, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Vyse to approve the minutes of the regular meeting held April 2, 2008. Motion carried.
Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting held April 15, 2008. Motion carried.
The invoice recently received from Municipal Underwriters for all Township Insurance was reviewed by the Board. An option this year to allow a $500 deductible was discussed. Motion by Speck and seconded by Palmer to approve the $500 deductible. Motion carried.
Motion by Vyse and seconded by McDonough to approve the schedule of payments as presented. Motion carried.
Reports:
The DEQ will be monitoring the soil at the PABI center. A well will be placed in front of the building and another well across the street. A permit will be needed from the CCRC to bore under the street. A trailer will be placed behind the building for one year for this monitoring process.
Municipal Yacht Dock will open May 15, 2008.
DEQ inspectors coming in June to inspect sewer system.
A public meeting on the Phragmites will be held 6/24/2008.
Central Solutions would like to use Chamber of Commerce Building when available.
Two rooms at the Governmental Center Building to be used by Beaver Island Community School for offices while new school is being constructed.
A meeting with Mark Seeley from Charlevoix, will be held in near future with both Township Boards and Planning Commissions regarding a change in the storm water ordinance.
New Business:
Motion by Palmer and seconded by Vyse to approve the ballot language for the EMS millage proposal to go on the August primary ballot. Motion carried.
Motion by Wojan and seconded by McDonough to approve the Poverty Exception Asset Test as presented. Motion carried. The paperwork will now go to Assessor and Board of Review for their review.
Motion by Wojan to adjourn meeting at 8pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 2, 2008. Also present were Tim McDonough, Jim Wojan and Jean Palmer. Rick Speck was absent.
Motion by McDonough and seconded by Vyse to approve the minutes of the regular meeting held on March 5, 2008 as written. Motion carried.
Motion by Vyse to approve the proposed budget for St. James Township for 2008-2009 as presented at the Public Hearing held on March 23, 2008. Seconded by Wojan. Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.
Reports:
A proposed ordinance is being prepared by the Township Attorney for the Phragmites or Invasive Species, which would eliminate the permit process.
Vyse stated there are many volunteers, as well as the Fire Department who deserve credit for all the hours spent getting the resale shop up and going. Fire Chief McDonough will have a list of names for the May meeting of those to be recognized.
A copy of the Poverty Exemption Test was given out to Board members to review. The form was prepared by Garrett Cole. More on this to be discussed at May meeting.
Golf Cars: There is nothing further for the Township to do on the golf cars as there is a State Statute governing their use on the roadways.
New Business:
EMS : Sara McCafferty is requesting she become the full time director of the EMS as well as full time paramedic. She is asking for a salary of $15,000 as director and $11,000 as full time paramedic, totaling $26,000 for the two positions. The Board felt McCafferty has done a good job and taking the EMS in the right direction. By agreeing to this salary total, it will mean a shortfall in the current budget of the EMS in the amount of $19,146. This amount would be shared by both Peaine and St. James Township which would be $9,573 for each Township. It was then suggested since the EMS millage is up for renewal it be raised to 1 mil rather than the .75 mil being levied up until now. One stipulation is the EMS must come to the Township Boards with any plans for a major purchase.
Motion by Vyse and seconded by Palmer to hire Sara McCafferty as full time director and paramedic at $26,000 with the cost shared by both Townships. Motion carried.
Motion by Vyse and seconded by McDonough to make up the shortfall of $9,573. Motion carried.
Motion by Vyse and seconded by Palmer to put the millage on August primary at 1 mil. Motion carried.
Motion by Wojan to adjourn at 8pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 5, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
One correction to minutes of February 6, 2008 minutes: In fourth paragraph, change word from shouldn't to should. Motion by McDonough and seconded by Wojan with correction. Motion carried.
Motion by Speck and seconded by Vyse to accept the schedule of payments. Motion carried.
New Business:
Transportation Authority Appointment:
Motion by Vyse and seconded by Palmer to appoint Robert Tidmore to the Transportation Authority to fill the balance of the term of Richard Gillespie until 8/30/08. Motion carried.
Golf Carts/Lois Williams:
Williams presented to the Board information she had received from the State of MI stating the law had been amended in 2006 to allow for golf cars on the roadways. A low speed vehicle must be equipped as necessary under both federal standards and Michigan law. The operator must have a driver's license and the vehicle must be registered and insured. No decision was made by the Board, until the paperwork can be reviewed.
Budget Review:
Board reviewed the proposed budget for 2008-2009. Vyse explained proposed budget items to include continued work on the Lighthouse, upgrade the Gull Harbor nature path, improvements at the Township Campground, the upcoming audit, and the purchase of office furniture for the Assessors office. Motion by Speck and seconded by Vyse to approve the proposed budget. Motion carried.
Motion by Wojan to adjourn meeting at 8:00pm .
Respectfully submitted,
Jean Palmer, Clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order on February 6, 2008 at 7:30pm. Also present were Tim McDonough, Jim Wojan and Rick Speck. Jean Palmer was absent.
Motion by Wojan and seconded by Speck to approve the minutes of the January 2, 2008 meeting as written. Motion carried.
Motion by Speck and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Phragmites: It's best to burn the treated plants however it shouldn't be done with the Fire Chiefs approval. We are working on an Ordinance that would require property owners to control the plants. We will be treating again next fall.
Internet Towers: We are finalizing the lease agreement with E. W. Marine. Final construction will be completed in the spring when a crane can be brought over. Our attorney fees that the concept of leasing public land is for a public purpose therefore ok.
Arranmore Park: Wolverine Power is willing to give the Township a 20 year Conservation Easement and the Township would pick up the tax bill. We continue to negotiate.
EMS Staffing: Sara McCafferty reports that she is only regularly scheduled EMT. She is also the Director is looking for relief and/or a pay adjustment. Millage is due for renewal this year and perhaps we should look at increasing it. The EMS Peaine/St. James Committee will meet to review the situation.
New Business:
Transportation Authority Appointment tabled until March meeting.
Salary Resolution:
Board agreed to raise the salaries the Cost of Living amount of 2.3%.
Motion by Wojan and seconded by Speck to raise the Supervisor salary from $13,946 to $14,267. Motion carried.
Motion by Speck and seconded by Vyse to raise the Treasurer salary from $13,946 to $14,267. Motion carried.
Motion by McDonough and seconded by Wojan to raise the Clerk salary from $15,185 to $15,534. Motion carried.
Motion by Vyse and seconded by Wojan to raise the Trustee salary from $4,132 to $4,227 each. Motion carried.
Motion by Vyse and seconded by McDonough to send a letter of support as requested by the Beaver Island Historical Society. Motion carried.
Motion by Vyse and seconded by Wojan to approve the appointment of Jim White as new Harbormaster at the Municipal Marina. Motion carried.
Annual Meeting date set for March 22, 2008 at 1:00pm.
Motion by Vyse and seconded by McDonough to appoint Ron Stith to the Township Cemetery Committee. Motion carried.
Board of Review dates set for March 10 and March 11.
Motion by Wojan to adjourn meeting at 8:30pm .
Minutes prepared by Supervisor Vyse and Deputy Treasurer Karen Wojan.
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on January 2, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Vyse to approve the minutes of the December 5, 2007 meeting as written. Motion carried.
Motion by Speck and seconded by Wojan to approve the schedule of payments. Motion carried.
Old Business:
Planning Commission Appointment: Motion by Vyse and seconded by Wojan to reappoint John Fiegen to a three term on the St. James Township Planning Commission. Term runs until 01/11. Motion carried.
Airport Committee Appointment: Motion by Wojan and seconded by McDonough to reappoint Don Vyse to the Airport Committee. Term runs until 1/12. Motion carried.
New Business:
Election Inspectors: Motion by Vyse and seconded by Wojan to appoint Kathy Adams, Delores Gallagher, Judith Harmon, Sally Lounsberry, and Jean Palmer as Election Inspectors for the January 15 th Election. Motion carried.
Poverty Exemption Guidelines Resolution: Michigan Township Association has notified the Township to have a Poverty Guidelines Resolution in place for the Board of Review to follow. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household, including any property tax credit returns, filed in the current or immediately preceding year. (Copy of the complete resolution attached to minutes). Motion by McDonough and seconded by Wojan to adopt resolution. Roll call vote followed. All in favor.
Motion by Wojan to adjourn meeting at 7:45pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.
Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.
The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.
Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.
Old Business:
Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.
Harbormaster Position: James White sent a letter of interest for Harbormaster position.
Will set up times for interviews in the near future.
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 11, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve minutes of June 6, 2007 as written. Motion carried.
Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.
Reports:
Clerk reported $833.60 was donated for the fireworks fund.
Vyse again suggested the Zoning Administrator and Nuisance Ordinance Officer position be combined and Assessor position be separate.
Pending Business:
Residents who own property along Downer Road brought to the Board several suggested name changes for the road. They are LoughView Trail, Limestone Ridge Trail or Minglewood Trail. Tom James representing the group stated he had checked with the Charlevoix County Equalization Department on use of the names, but Clerk will also check with Equalization Department before August meeting.
New Business:
Beaver Island Airport Resolution Authorization:
WHEREAS the Beaver Island Airport has been awarded funding under MDOT Contract No. 2007-620, Federal Project No. B-26-00090-0804 to complete Airfield Crack Sealing and Paint marking, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts and approved payments relating to this project. Motion by Wojan and seconded by Speck to approve authorization. Motion carried. Roll Call vote followed. All in favor. Certification attached to minutes.
Phragmite Control:
The growing problem of the phragmite weed on the shorelines was addressed. The DNR approved an off Island company to spray for the weed at $650 an acre. St. James Township approved in budget $2,000 for weed control, along with Peaine Twp and the DNR. Permission letters will be sent to shoreline property owners affected with weed to allow for spraying. The only inland area the weed has shown up is on Lake Geneserath. Motion by Wojan to proceed in program and authorize sending letter and seconded by Palmer. Motion carried.
Township Hall use by Am-Vets:
The previously planned use by the Am-Vets of a portion of the resale shop building will not be possible because there is not enough room for both. The Am-Vets are asking to rent space in the Township Hall with a 99 year lease. That length of lease is no longer feasible according to Township Attorney, but Board would consider a 3 year lease with automatic renewal. If hall no longer available the Twp would assist in finding an alternate site for the Am-Vets. Questions arose, if Board members change, would the agreement still be valid. Vyse will contact Township Attorney to draw up an agreement, which would include a clause stipulating the Township not be able to back out at a future date and the agreement totally acceptable by both sides. Motion by Speck to make an agreement with the Am-Vets subject to clause acceptable terms on both sides and seconded by Wojan. Motion carried.
Correspondence:
Letter from Jack Spanek requesting signs on some Donegal Bay property should go to Planning Commission, not Township Board.
Motion by Wojan to adjourn meeting at 8:20pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.
Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.
Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.
The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.
Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.
Old Business:
Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.
Harbormaster Position: James White sent a letter of interest for Harbormaster position.
Will set up times for interviews in the near future.
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 1, 2007. Also present were Jim Wojan, Rick Speck and Jean Palmer. Tim McDonough was absent.
Motion by Wojan and seconded by Vyse to approve the minutes of the July 11, 2007 meeting. Motion carried.
Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
Principal Kitty McNamara attended meeting to remind everyone of the upcoming school election to be held on August 7, 2007.
Palmer informed Board the tub grinder for the Transfer Station now here and starting to work on brush pile.
Conservation easement paperwork for property adjoining Township Hall being reviewed by CMU Attorney.
Crime of Month: Covered picnic table at public beach area to be taken out due to repeated graffiti scribbled on table even after new paint job on table. Both metal picnic tables in park area have been damaged also.
Old Business:
Road Name: Suggested names given by property owners along Downer Road are LoughView Trail, Limestone Ridge Trail, and Minglewood Trail to replace the existing road name of Downer Rd. Motion by Wojan to change Downer Road to Limestone Ridge Trail as the name fits the nature of the area. Seconded by Palmer. Motion carried.
New Business:
Internet Tower Site Resolution:
Resolution: To make available a site on the St. James Township Campground property on Donegal Bay Road for the purpose of erecting a communications tower. This availability is contingent upon a suitable use agreement that would be reviewed the Townships legal counsel. Motion by Vyse and seconded by Speck to approve this resolution. Motion carried. Roll call voted followed with all approving resolution. Township will not own the tower only offer the land.
Phragmite Funding:
Motion by Wojan and seconded by Palmer to approve $2,500 out of General Fund directed to Phragmite control on Township property only. Motion carried.
Correspondence:
Port St. James Property Owners Assn. requesting letter to establish speed limit signs in Port St. James. Supervisor will write letter to Manager Pat Harmon at the CCRC as Township doesn't set speed limits.
Public Comment:
Connie Wojan questioning regulations regarding distance to adjoining property owners where Internet tower can be constructed. She was informed there was no need to worry.
Am-vet members questioning lease agreement with Township, when and if it will ever be ready. Wording has gone back to Township attorney for revisions.
Motion by Wojan to adjourn meeting at 8:15pm .
Respectfully submitted,
Jean Palmer, Clerk
St. James Township
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on September 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.
Motion by Wojan and seconded by Speck to approve the minutes of the August 1, 2007 as written. Motion carried.
Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.
Reports:
Phragmite spraying to begin on September 18, 2007 . Property owner contributions and donations total $25,000 for the spraying.
Supervisor Vyse stated he would not continue to have offices hours on Thursday afternoons.
Pending Business:
Am-Vets Lease:
Supervisor Vyse and Fire Chief McDonough met with Doug Hartell and Bob Tidmore of the Am-Vets to finalize the lease agreement for use of the St. James Township Hall. The lease is for 3 years and is renewable after 3 years. Motion by Wojan and seconded by Speck giving permission for Supervisor Vyse to sign lease agreement. Motion carried.
Conservation Easement :
Draft #10, which is the final draft for the Conservation Easement located next to the Township Hall property has been submitted for approval. Motion by Palmer and seconded by McDonough to approve draft #10. Motion carried.
New Business:
Millage Levy:
Vyse stated a letter had been received from the Beaver Island Rural Health Center requesting Board levy the maximum allowable millage. Motion by Wojan and seconded by Vyse to levy the maximum allowable millage for Operations, Fire, Health Ctr., Airport, Roads, Transfer Station, EMS, and Historical Society. Motion carried. Copy of 2007 Tax Rate Request attached to minutes.
Ordinance Enforcement Officer:
Vyse stated he would like to quit as Nuisance Officer and Kevin White would like to quit as Zoning Administrator. Vyse suggests these two positions be combined, paying $5499.00 for zoning administrator and possibly $1200.00 for nuisance officer. These would be yearly salaries. An office would be set up in the Governmental Center with a desk moved to Center from the Township Hall. Motion was made by Wojan and seconded by Palmer to post a notice for this job and applications to be opened at October regular meeting. Motion carried.
Airport Resolutions:
1. A resolution for Land Acquisition: WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion made by Vyse and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.
2. A resolution for Airport Terminal Study and Design: WHEREAS, the Beaver Island Airport Terminal Area Study and Design, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to the project. Motion by Palmer and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.
Correspondence:
Letter from Charlevoix County Health Dept. wanting Township to be in charge of checking on grease traps at locations where needed.
Public Comment:
Linda Roath requesting Township put a sign on monument at Lighthouse Park warning everyone to stay off, as children have been climbing on the monument.
Motion by Wojan to adjourn meeting at 8:05 pm .
Respectfully submitted,
Jean Palmer, Clerk
Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on October 3, 2007. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.
Motion by McDonough and seconded by Wojan to approve the minutes of the September 5, 2007 meeting as written. Motion carried.
Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.
Reports:
Ordinance Enforcement Officer: Notice to be prepared by Supervisor and Clerk for position.
Phragmite Spraying: Concerns expressed by several people if the spraying done to kill the Phragmite growth was a thorough job and if all areas were covered. Township's working with DNR to evaluate the work done by Contractor.
New Business:
BITA Appointment: The term of BITA member Larry Malloy expires at the end of this year. Rather than immediately reappoint him members of the Board suggest posting a notice for any interested people to serve on the BITA Board.
Zoning Ordinance Amendments: The changes to the Zoning Ordinance have been completed by the Planning Commissions and a required Public Hearing was held on September 25, 2007 . The changes are being sent to the Charlevoix County Planning Commission for review. Motion was made by Wojan and seconded by Vyse to accept the Zoning Ordinance amendments as written, subject to any Charlevoix County comments that would be adopted by the Planning Commission here. Motion carried. Roll call vote followed: All in favor.
Correspondence:
A letter was received from the Beaver Island Historical Society asking to place a 9”X9” bronze plaque on a small boulder set in the ground near the light house. Approval for this would have to come from the State and as Vyse stated, not easy to get, but he will write letter to State Preservation Association.
Vyse read a letter from Wolverine Power Co. regarding the property where old power plant once stood. Wolverine would grant a conservation easement for 20 years, which Vyse stated he would have to look into what an easement involves. Also Wolverine wants the property keep in a natural state with no buildings constructed on it.
Yacht Dock Report: Harbormaster Glen Felixson gave a report on this 2007 season's activities, stating number of boats using the Yacht Dock increased over 2006. Felixson then read a letter of resignation effective November 15, 2007. Motion by McDonough and seconded by Palmer to accept his resignation. Motion carried. Vyse will send a letter of thanks to Felixson for his 17 years of service at the Municipal Yacht Dock.
Motion by Vyse and seconded by Palmer to adjourn meeting at 8:23pm. Motion carried.
Respectfully submitted,
Jean Palmer, Clerk
St. James Township