(Updated September 5, 2010)
PEAINE TOWNSHIP BOARD
AGENDA (draft) for September Board Meeing
• Call to Order, Pledge of Allegiance, and Moment of Silence to Remember Laraine Dawson
• Public Comment--& Review, Revise-if-Needed and Approve Agenda
• Review, Revise-if-Needed, Approve Minutes—August 11, 2010 Regular Board Meeting and July 14, 2010 Regular Board Meeting
• Review and Approve bills for payment
a. Review statement of work performed by deputy officers
• Discuss any questions regarding bills submitted for approval
• Committees, Boards, Commissions
a. Phragmites report (Jacque LaFreniere)
b. Report on health insurance program
c. Letter to Michigan DNRE regarding boat launch
• Millage rates for April 1, 2011 to March 31, 2012:
a. Impact of taxable value reduction
b. Millage required to match jointly-funded operations
c. Alternatives for maintaining current millage rates
d. Schedule date and time for Special Meeting
• Township Updates
• Airport governance agreement
• August 2010, financial statements
• Township road conditions
• AMVETS Memorial Park
• Posting for generator installation
• Public Comment
• Adjourn
Please Attend: Next Regular Board Meeting, October 13, 2010—7:00 p.m
These minutes were handed directly to the editor on August 25, 2010, two weeks after the August meeting. Thank you.
Peaine Township Regular Meeting-August 11, 2010 at 7:00 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Member absent: Paul Welke
Motion to approve July 14, 2010 minutes was tabled due to a disagreement on the interpretation of what Mike Scripps stated about the Beaver Island Airport 10-year plan.
RESOLUTION 2020-09 offered by Kubic, and supported by LoDico
WHEREAS: the Michigan Aeronautics has authorized transfer of the sum $191,000 to the Townships’ Airport Fund and said amount has been received and deposited;
WHEREAS: St. James and Peaine Townships have been awarded title to the property needed for expansion of the Township Airport and have been directed bythe Charlevoix County Circuit
Court to transfer $191,000 to the owners of the property (Albins):
NOW, THEREFORE BE IT RESOLVED: That Peaine Township, administrative party for collection and disbursements of funds in the Townships Airport Ftmd, shall adjust the Airport Fund Budget for the year ending March 31, 2011 by increasing the anticipated revenue by $191,000 to reflect thc receipt of these funds and shall also increase the anticipated expenditures by the amount of $191,000 to reflect the disbursement required by the court;
BE IT FURTHER RESOLVED: That the disbursement of $191,000 made on August 2, 2010 to the Albins pursuant to Court Order is hereby ratified and approved.
AYES: Kubic, LoDico, Martin, Gallagher
ABSENT: Welke
RESOLUTION ADOPTED.
MOTION LoDico, second Kubic to adopt the following resolution to recognize the extensive work completed by the Boy Scouts of America at the Bill Wagner Campground complex and to express our gratitude and thanks for their efforts and for the enhancement of our Island’s natural resources:
RESOLUTION 2010-10
WHEREAS; Part ofthe Bill Wagner Campground complex was in need of bridges over certain areas of wetlands to permit greater use and enjoyment of the area by the public;
WHEREAS; Members of the public and residents of Peaine Township recognized the need and solicited help from the Boy Scouts of America, Troop 176 of Grand Blanc, Michigan, Tall Pines Council and Judy Gratsch, Assistant Scout Leader and also participated in the effort;
WHEREAS; through the efforts of the above groups, seven crossing bridges were constructed over wet spots in the complex thereby permitting greater use and enjoyment of the are;
NOW, THEREFORE BE IT RESOLVED: The Peaine Township Board expresses its thanks and gratitude, and that of the public, for the efforts of Troop 176, Grand Blanc, Michigan, Tall Pines Council and local Scout, Daniel LaFreniere, in constructing seven crossing bridges at the Bill Wagner Campground complex;
BE IT FURTHER RESOLVED: The Peaine Township board commends all those who participated to the enhancement of our natural resources and the symbol they represent of youths involved in community service.
AYES: Kubic, LoDico, Martin, Gallagher
ABSENT: Welke
RESOLUTION ADOPTED
MOTION Kubic, second LoDico to approve payment of all current bills, motion approved.
Report from the Beaver Island Waste Management Committee on costs for transporting and burying of trash. There will be approximately 15% savings if the Beaver Island Transfer Station changes from the Waste Management of Northern Michigan and the Beaver Island Boat Company to American Waste and St. James Marine.
MOTION Kubic, second Martin to approve to execute an agreement with American Waste Company and St. James Marine beginning September 1, 2010 through August 31, 2011, motion approved. (LoDico abstained)
MOTION Lodico, second Kubic to approve an approximate $1000.00 payment from the SOS fund for safety gear and supplies, motion approved.
MOTION Martin, second LoDico to establish the formation of the Beaver Island Airport Committee to consist of two township board members from each township, one member at large from each township, and the six appointed members to the Beaver Island Airport Committee will appoint a 7th member. Motion approved.
Supervisor Gallagher suggested that the Peaine Township Board meet with Mead & Hunt in September and have a public hearing to discuss the 10-year plan. The board then decided to have the Beaver Island Airport Committee structure and the Beaver Island Airport Agreement between Peaine and St. James Township in place before any public hearing ta_ke place. The board decided that the Township Attorney be contacted and request that a Beaver Island Airport Agreement be drafted and presented to the Township Board by September l5th.
MOTION LoDico, second Gallagher to contribute $1300.00 toward an Am Vets Memorial Bench, motion approved.
MOTION LoDico, second Kubic to approve the July 6, 2010 and July 28, 2010 special meeting minutes, motion approved.
Supervisor Gallagher will contact Pat Harmon at Charlevoix County Road Commission concerning the terrible road conditions this summer. Supervisor Gallagher agreed to send a letter requested by Bud Martin to the DNR expressing that Peaine Township has continued interest in the property where the Deputy resides since Peaine Township has always shared 50% of the expenses.
MOTION LoDico, second Kubic to adjourn at 8:55 p.m., motion approved.
These minutes were received in the mail on August 11, 2010, the eighth business day after the meeting. Thank you.
This meeting was called to begin a dialogue with the recently hired law firm of Smith, Haughey, Rice, and Roegge. Attorneys in attendance were Chuck Judson and Rachel Roe who will have primary responsibility for the Peaine Township account. The meeting was held at the Peaine Township Hall.
Board Members Present: LoDico, Gallagher, Kubic, Welke. Absent: Martin There was no public in attendance.
Meeting was called to order at 11:15 am.
The meeting began with a general discussion by board members of their individual histories regarding the Township and their current activities regarding the other institutions on the Island. This discussion evolved into a generalized discussion of the intergovernmental arrangements in place with St. James Township and a consensus emerged that the first priority for Peaine was the creation of a comprehensive airport agreement. It was further agreed that all were desirous of reducing the level of conflict between the Townships and all are confident that having a separate attorney can do much to address the perception that joint agreements between the Townships may not fully address issues important to one or the other Township.
The attorneys spent some time relating their previous experiences that they would be able to use in helping to handle the Peaine issues on the airport as well as the other problems that confront the Township.
A general discussion ensued regarding the types of agreements that could be used by the two Townships and some initial thoughts regarding specific issues surrounding an airport agreement were expressed by the board members and the attorneys. No decisions or consensus was reached as this exercise was primarily exploratory in its nature.
Some discussion about what first steps are needed. Chuck Judson has stated that he has a good working relationship with the previous township attorney and feels that they can work together with a minimum of dificulty. Chuck Judson will contact Jim Young to begin the re- work that will meet Peaine’s needs regarding oversight, authority to be granted and authority to be retained, public reporting, conflict resolution, appointment of
members, termination conditions, and funding authority. Judson also will send to the Peaine Board a memo regarding the various pros and cons of the several different types of intergovernmental agreements that are possible.
It was also decided that Judson and Roe will provide the Township recommendations on a Conflict of Interest policy for their review with the objective of providing an understanding of the potential issues and guidelines before the Board is called upon to cast votes regarding the airport agreement or any committee structure.
There was additional generalized discussion of other township functions, and township millage rates.
Chuck Judson asked that the township provide him with copies of the following:
All Township Ordinances
All Township Resolutions
Meeting minutes for the past year
Lease agreement with Fresh Air
Airport committee minutes
Consensus from all Board Members and the attorneys as well that Peaine should move forward on the airport agreement as expeditiously as possible. Specific steps will be easier to identify after Chuck Judson has a chance to speak with the former attorney.
Meeting was closed at 2:20 pm.
Jim Birdsall, Temporary Secretary
(These minutes were received in the mail today, August 5, 2010, 21 days after the July 14, 2010, meeting.)
at 7:00 p.m. at the Peaine Township Hall
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION LoDico, second Kubic to rescind the motion from the June 10, 2010 meeting to amend the Beaver Island Airport Ordinance. Motion approved.
MOTION LoDico, second Gallagher to approve the June 10, 2010 meeting minutes. Motion approved.
MOTION LoDico, second Kubic to approve the J une 29, 2010 special meeting minutes, Motion approved.
MOTION LoDico, second Kubic to approve the June 30, 2010 special meeting minutes. Motion approved. ~
MOTION Gallagher, second Martin to appoint Kathy Ruis, Betty Scoggins, Janet O’Donnel1, and Donna Stambaugh to be election inspectors for the August 3, 2010 Primary Election. Motion approved.
MOTION Welke, second LoDico to accept Martin Gas & Oil fuel oil bid of $3.19 per gallon for a one-year period ending June 30, 2011. Motion approved. (Martin abstained)
MOTION Welke, second LoDico to have Rick Speck; St. James Twp Supervisor, Jack Gallagher; Peaine Twp Supervisor and Don Vyse; Beaver Island Airport Chairperson meet to come up with a date to hold a public meeting with Peaine & St. James Township Boards, the Beaver Island Airport Committee and the engineers for the Beaver Island Airport to go over the 10-year plan, no later than November 30, 2010. Motion approved.
Planning Commission chairman Bill Markey reported that a one-year pemiit was issued to Bryan Kubesh for the Salvage yard on Bameys Lake Road.
LoDico stated that Beaver Island Chamber of Commerce has requested that the NRETC amend their resolution to include one of the chamber members. Jack will send a letter to BI Chamber of Commerce to make their request directly to the NRETC.
MOTION Welke, second LoDico to approve of the current bills presented. Motion approved.
MOTION Welke, second LoDico to adjourn at 8:50 p.m. Motion approved
at 1:30 p.m. at Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent; Paul Welke
Agenda: Attorney Interview
Chuck Judson fiom Smith, Haughey, Rice & Roegge present for interview. Supervisor Gallagher gave a brief summary on Peaine Township and what are some of
the issues we have to deal with at the present time. Chuck Judson gave a brief history of his law firm. His firm has worked with governmental municipalities. He has had dealings with Airports, Fire Department
Authorities, and Libraries. He had done intergovernmental agreements. He has acted as a mediator. Chuck Judson will be our contact person, along with Todd Mylar and Rachael Roegge. This firm has Worked with Jim Young’s law firm. Mr. Judson has no problem with all members of the board having contact with him. All members need to be well informed.
MOTION LoDico, second Kubic to adjourn at 2:40 p.m. Motion approved.
at 3:15 p.m. at Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Agenda: Hire Peaine Township Attomey
MOTION LoDico, second Martin to hire Smith, Haughey, Rice & Roegge Law Firm from Traverse City to represent Peaine Township, and to allow every Peaine Township Board Members the authority to contact the law firm. Motion approved.
Discussion took place that each and every Peaine Township Board member will have the authority to contact the township attorney with any questions/issues they feel need to be addressed. All email correspondence from the attorney concerning any issues will be sent to every Peaine Township Board member. It is very important that all township board members are fully informed on all issues concerning township matters.
MOTON Lodico, second Kubic to adjotun at 3:35 p.m. Motion approved.
(The minutes of this meeting were received by BINN on June 23, 2010, 14 calendar days after the meeting and ten business days after the meeting. This makes this at least two days tardy of the FOI Act requirement of eight days, if the days are business days and six days tardy if the days are calendar days. Interestingly enough, the envelope has a Gaylord postmark)
Peaine Township Regular Board Meeting-June 9, 2010 at 7:00 p.m.-Peaine Twp Hall
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Meeting called to order by Supervisor Gallagher at 7:03 p.m.
MOTION Lodico, second Kubic to approve the May IZ, 2010 minutes with the correction of the word “sent” to “send”. Motion approved
MOTION Kubic, second Lodico to approve the current bills for payment. Motion approved.
Ken Scoggins requested the township for assistance in boat launches
Bill Markey, Planning Commission Chairman stated that the Planning Commission is in need of a 5th member. Brian Kubesh has applied for a Special Use Permit for a Salvage Yard.
MOTION Kubic, second Lodico to approve Bloomers bid for the township hall’s gardening needs. Motion approved.
MOTION Kubic, second Martin to approve J'ean’s Lawn Service bid for grass cutting at the Peaine Township Hall, Beaver Island Transfer Station, and Font Lake Park. Motion approved.
MOTION LoDico, second Martin to approve DC Plmnbing, Heating & Service for Peaine Township’s plumbing & heating services. Motion approved.
MOTION LoDico, second Martin to create a Beaver Island Airport Subcommittee consisting ofthe fomier Beaver Island Airport Committee members (Peaine Township members being Mike Scripps, Colleen Martin, and Terry Saxton) and have the subcommittee report to the Peaine Township board on the Airport I0-yr.plan, and hold a public hearing on the Beaver Island Airport I0-yr. plan. Motion approved.
MOTION LoDico, second Martin that whenever a new Airport Agreement is reached the Beaver Island Airport Committee members will consist of two township board members from Peaine and St. James Townships, one member at large from Peaine and St. James Townships, and then the six appointed members will pick the seventh member. (No Vote)
MOTION Lodico, second Martin to amend the portion of the Beaver Island Airport Ordinance that states the Township Boards are to be the Beaver Island Airport Committee.
Ayes: Kubic, LoDico, Martin
Nays: Gallagher. Motion approved.
Discussion then took place as to the why we would amend the ordinance. LoDico stated once again that the airport committee needs to be changed from the entire township boards as stated in the Airport Ordinance to a committee of two township board members from each township, a member at large from each township and a 7th member chosen by the six members. Gallagher stated that he would change his vote if that was LoDico’s intent.
LoDico commented that once the new attorney is hired by Peaine Township that all members ofthe township board have access to him, not just one member.
LoDico presented a request from the BI Conservation Club requesting to become a member ofthe NRETC. Sandy Birdsall will take this request to the Committee. Sandy Birdsall reported that a group of volunteers went to Garden Island to clean up the trash.
MOTION LoDico, second Kubic to increase the Road Fund Budget by $6000.00 Motion approved.
MOTION Gallagher, second LoDico to approve the letter of support for Island Airways application for Unicom frequency 122,800 MHZ to the Federal Communications Commission. Motion approved.
John Works requested from the supervisor an accounting of revenues from the Beaver Island Community School, and the Commission on Aging that goes into the Beaver Island Community Center.
MOTION LoDico, second Kubic to adjourn at 9: 12 p.m.. Motion approved.
(These meeting minutes were received in the mail on May 27, 2010.)
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 7:02 by Supervisor Gallagher.
MOTION LoDico, second Welke to approve the April 14, 2010 minutes with the change that the motion for the Medical Center millage be a resolution, motion approved.
RESOLUTION #2010-08 offered by LoDico, supported by Kubic:
WHEREAS: The Peaine Township Board has received a presentation from Don Spencer, member of the Beaver Island Rural Health Center Board, concerning the financial
position of the Health Center;
WHERAS: The existing millage in support of the Health Center expired on December 31, 2009, and Township wishes to continue its support;
THEREFORE, BE IT RESOLVED: The Peaine Township Board hereby authorizes the Township Clerk to place a Ballot Proposal for the August 2010 Primary Election re-
establishing the 2 mils Health Center millage, previously approved by the electors, for four years (2010 thru 2013 inclusive)
AYES: Kubic, Welke, LoDico, Martin, Gallagher
Resolution Adopted.
MOTION LoDico, second Welke to move that Peaine Township Board withdraw our consent to dual representation by James Young and the law firm of Young, Graham,
Elsenheimer and Wendling, that we terminate the contract with the law firm and sent the required notice of that termination to the firm, that we request that they incur no further
expenses on behalf of Peaine Township, and that we authorize the Township Supervisor to prepare and distribute an RFP for legal services in a manner similar to that used in the
search for an assessor. Ayes, LoDico, Welke, Gallagher, Nays: Kubic, Martin. Motion
approved.
MOTION Gallagher, second Welke to appoint David Howell to fill the Zoning Board of Appeals member vacancy for a 3-yr. term ending April 30, 2013, motion approved.
MOTION Gallagher, second Welke to appoint Jacque LaFreniere to the Phragmities Administrators Position as an indefinite multi summer position with an annual review.
Motion approved.
MOTION Kubic, second Martin to appoint Doug Tilly as the Peaine Township Zoning Administrator. Motion approved.
MOTION LoDico, second Kubic to modify the zoning administrator appointment of Doug Tilly to state that Doug step down as Peaine Township Planning Commission
chairman, for possible conflict of interest. MOTION approved.
MOTON Lodico, second Welke to approve the new Health Plan for the Waste Management employees and the Township Maintenance employee, and have the Waste
Management Committee enter into an agreement with the Health Carrier. Motion approved.
MOTION Welke, second Kubic to give the Waste Management Committee the authority to make decisions on the waste transportation companies and the trash burial companies.
Motion approved.
MOTION Welke, second Lodico to approve the soliciting of bids for Grass Cutting, Flower Planting, Plumbing & Heating, Electrical Services, and Heating Fuel bids and to
request the proper insurance coverage. Motion approved.
MOTION Welke, second Kubic to approve the purchase of a server computer & software for the Township Clerk's office. Motion approved.
MOTION Welke, second LoDico to authorize Gallagher to explore with St. James Supervisor to acquire Whiskey Island and hold a special meeting to acquire the property.
Motion approved.
MOTION Welke, second LoDico to approve the current bills presented for payment. Motion approved.
MOTION LoDico, second Kubic to approve a $150.00 donation for the Symposium. Motion approved.
MOTION Welke, second Lodico to modify the previous Attorney motion to allow the current work being done on the zoning ordinance revision. Motion approved.
MOTION Welke, second Lodico to adjourn at 8:45 p.m. Motion approved.
(These meeting minutes were not received as of May 6, 2010 from the Subscriptive Freedom of Information Act Request. The April 2010 minutes were received on May 27, 2010, via mail after a freedom of information request was made by certified mail on May 17, 2010.)
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
Meeting called to order at 7:04 p.m by Gallagher.
MOTION LoDico, second Kubic to approve the March 27, 2010 Electors meeting minutes. Motion approved.
MOTION LoDico, second Kubic to approve the March 27, 2010 Special meeting minutes, Motion approved.
MOTION Kubic, second Lodico to approve the current bills for payment. Motion approved.
RESOLUTION #2010-05 offered by LoDico, supported by Kubic to approve the meeting dates to be the second Wednesday of every month at 7:00 p.m.
AYES: Kubic, Martin, Lodico, Gallagher
ABSENT: Welke
Resolution adopted.
MOTON Gallagher, second LoDico to approve Carolyn Works as the alternative member of the Peaine Township Board of Appeals for a 2-year term ending April 30, 2012. Motion approved.
RESOLUTION #2010-06 offered by LoDico, supported by Kubic to dissolve the Beaver Island Youth Consortium:
WHEREAS: In 1999 the Beaver Island Youth Consortium was founded by St. James Township, Peaine Township, Beaver Island Community School and the Preservation Association of Beaver
Island as a non-profit consortium to provide ongoing programs for the youth of Beaver Island. In 2009, the Beaver Island Community School received 21st Century Community Learning Center
grant to provide such programming for at least 5 years. It is no longer necessary for the supporting organizations to fund the consortium.
WHEREAS: The current balance of $5,090.10 is held in an "agency account" by the consortium's fiscal agent, BICS.
WHEREAS: The amount of $2,090.10 balance to be reserved for an organization willing to sponsor the 4th of July Carnival;
WHEREAS: The $3,000.00 balance will be split equally between Peaine Township, St. James Township and the Beaver Island Community School totally $1000.00 each:
WHEREAS: The consortium's desktop computer will be cleared of consortium files and become property of the BIEMS.
WHEREAS: The consortium's other supplies (craft & athletic) shall be given to the 21st Century Community Learning Center program.
THEREFORE, BE IT RESOLVED that Peaine Township agrees to formally dissolve the Beaver Island Youth Consortium and redistribute funds and equipment as stated.
AYES: Kubic, LoDico, Martin, Gallagher
Absent: Welke
Resolution adopted.
Gallagher stated that the Reappraisal contract has been signed and work began on April 1, 2010.
Phragmities Administrator and Zoning Administrator positions are posted with an April 29, 2010 deadline.
Don Spencer gave a presentation on the Medical Center financial situation.
MOTION Lodico, second Kubic to approve to place the 2 mill proposal for the Beaver Island Rural Health Center Millage for the August Primary Election ballot. Motion approved.
RESOLUTION #2010-07 offered by Kubic, and supported by Lodico to adopt alternative dates for March, July, and December Board of Review Meetings;
WHEREAS: MCL 211.30(2) allows the governing body of the city or township to authorize, by adoption of an ordinance or resolution, one or more of the following alternative meeting dates for
the purpose of this section:
(a) An alternative meeting date during the week of the second Monday in March, and
WHERAS: MCL 211.53b(7) allows the governing body of the city or township to authorize, by adoption of an ordinance or resolution, one or more of the following alternative meeting dates for
the purpose of this section:
(a) An alternate meeting date during the week of the third Monday in July and
(b) An alternate meeting date during the week of the second Monday In December
NOW, THEREFORE, BE IT RESOLVED that the Township Board approves alternate meeting dates for the March, July, and December Board of Review meetings.
AYES, Kubic, LoDico, Martin, Gallagher
ABSENT: Welke
Resolution adopted.
MOTION Lodico, second Kubic to approve St. James Marine to be selected to apply dust control materials to designated Township roads considering its low bid and advantage in avoiding rainy
weather conditions while applying this material. Motion approved.
MOTION Gallagher, second Kubic to approve Pete LoDico be authorized to negotiate purchase price of approximately 2,000 cubic yards of gravel for maintenance of Township roads with local
gravel suppliers. Motion approved.
Donna Stambaugh requested that the township board try to find a Zoning Board of Appeals member to fill the vacancy.
MOTION LoDico, second Kubic to adjourn at 8:10 p.m. Motion approved.
PEAINE TOWNSHIP SPECIAL MEETING-MARCH 27, 2010 at 12:15 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 12:37 p.m. by supervisor, Jack Gallagher
RESOLUTION #2010-O3 Proposed Budget Adoption Resolution offered by LoDico, and supported by Kubic
WHEREAS: The Peaine Township Board has given notice as required by law of its Public Budget hearing and incorporated the “Truth in Taxation Hearing” notice in the sarne notice;
WHEREAS: The Peaine Township Board had held its Public Budget Hearing, today, March 27, 2010 at the Peaine Township Hall as provided in its notice;
WHEREAS: The Peaine Township Board has provided copies of the Proposed Budget and additional information to the attendees at the meeting and has provided opportunityto all attendees to discuss and comment on the Proposed Budget;
WHEREAS: The Peaine Township Board has reviewed the Proposed Budget prior to this Public Budget Hearing and has considered the discussion issues and comments of the attendees and believes the Proposed Budget reasonably reflects the anticipated revenues and expenditures of the Township for the next fiscal year;
THEREFORE: The Peaine Township Board hereby adopts the Proposed Budget as the actual Budget for the next fiscal year and authorizes a total millage levy of 8,1 178 mills for such year.
Roll Call Vote: AYES, Welke, Kubic, Gallagher, Martin, LoDico
Resolution Adopted.
RESOLUTION #2010-O4 offered by Welke, and supported by LoDico
WHEREAS: The State of Michigan requires that Peaine Township file an Annual Fiscal Report as of the end of its fiscal year;
WHEREAS: The Annual Report for its fiscal year ending March 31, 2007 has been prepared by its Auditors, Mason and Kammermann, based upon information provided by Peaine Township;
WHEREAS: The Annual Report and the underlying financial information provided by Peaine Township has been reviewed by its Township Board and is believed to be accurate;
BE IT RESOLVED: that the Peaine Township Supervisor is hereby authorized and directed to sign the Annual Report on behalf of the Peaine Township and its Board and to file it promptly.
Roll Call Vote: AYES Welke, Kubic, Gallagher, Martin, LoDico
Resolution adopted.
MOTION Welke, second Kubic to post the Phragmities Administrators position with a detailed job description. Motion approved,
MOTION Welke, second Kubic to terminate Kevin White as Peaine Township Assessor and Peaine Township Zoning Administrator, as of March 31, 2010 and to post the Peaine Township Zoning Administrators position with a detailed job description. Motion approved. Doug Tilly will assist in the Zoning Administrators duties until the position is filled.
MOTION Welke, second LoDico the Board authorizes the Township Supervisor to execute an agreement with Sally Ann Akerley to conduct a complete re-assessment of all Township Properties as an independent contractor at a cost of $32,200 and to enter into an employment agreement with Sally Ann Akerley, only for certification of the Assessment Roll as of March 31, 2011 and attendance at the July and December 2010 Board of Review meetings. Compensation for such limited employment shall be a total of $500.00 with reimbursement of travel costs to and from Beaver Island and lodging and meal expenses while on the Island in attending Board of Review meetings. Motion
approved.
MOTION Welke, second Kubic to adjourn the meeting at 1:18 p.m.. Motion approved.
PEAINE TOWNSHIP ANNUAL ELECTORS MEETING-MARCH 27, 2010 -11:00 a.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 11:02 am. by Supervisor, Jack Gallagher
Supervisor’s annual report consisted of the following:
Website Expanded
Meeting openness
Job Positions Posted
TDS Island Wide Internet Service (except for 90 Donegal Bay homes)
Financial Management Monthly Reports
Peaine & St. James Township joint budgets
Millage Reduction
Competitive bidding
Committee membership
New assessor hired/reassessment
MOTION Kubic, second LoDico to approve the March 21, 2009 annual electors meeting minutes. Motion approved.
Beaver Island Human Service Commission and the Beaver Island Natural Resou1ces/Eco-Tourism Commission gave a report.
MOTION Kubic, second LoDioo to adjoum meeting at 11:48 p.m. Motion approved.
PEAINE TOWNSHIP PROPOSED BUDGET PUBLIC HEARING-March 27, 2010 at 11:30 a.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 11:49 a.m. by supervisor, Jack Gallagher
MOTION Welke, second Kubic to approve the March 21, 2009 proposed budget hearing minutes. Motion approved.
Proposed budget was reviewed by the board and the public. No changes were made to the budget.
MOTION LoDico, second Welke to adjourn at 12:32 p.m. Motion approved.
SPECIAL JOINT TOWNSHIP MEETING-March 16, 2010 at 7:00 p.m. at the St. James Township Hall.
St. James Township Members present: Rick Speck, Jean Wierenga, Jim Wojan, Tim McDonough, Raymond Cole
Peaine Township members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Peaine Township members absent: Paul Welke
Meeting called to order at 7:04 p.m. by St. James Township Supervisor, Rick Speck
A JOINT RESOLUTION AUTHORIZING THE ACQUISTION OF PROPERTY BY NEGOTIATION OR EMINENT DOMAIN IF NECESSARY AND DECLARATION OF TAKING
ST. JAMES TOWNSHIP RESOLUTION was offered by Wojan, and supported by Cole
PEAINE TOWNSHIP RESOLUTION #2010-03 was offered by LoDico and supported by Martin
WHEREAS, the Beaver Island Airport (the "Airport") is owned and operated by Peaine and St. James Townships, Charlevoix County, Michigan (the "Townships"), pursuant to the Aeronautics Code of the
State of Michigan, 1945 P.A. 327; andWHEREAS, in 2001, Runway 09/27 was extended and paved to its present length of 4300 feet, meeting the runway design criteria for a Category BII airport; and
WHEREAS, the extended Runway 09 requires a new Runway Protection Zone (the "RPZ") which is described as "an area off the runway end used to enhance the protection of people and property
on the ground" (FAA Policy and Procedures Memorandum (PPM) 5300.1B); andWHEREAS, Federal Aviation Administration (the "FAA") design standards dictate the length, width and configuration of the RPZ and the Airport's Airport Layout Plan has shown the need to acquire and expand the RPZ since 2001; and WHEREAS, FAA Advisory Circular 150/5300-13 provides that the Airport is required to control
the RPZ and to clear the RPZ areas of incompatible objects and activities, including residences; and WHEREAS, the Airport receives federal funding under the Airport Improvement Program and is
obligated to adhere to grant assurances mandated in 49 USC §47107(a)(9), specifically Sponsor's Assurance No. 20, which states that the Airport will take appropriate action to assure that such terminal
airspace as is required to protect instrument and visual operations to the Airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating,
marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards; andWHEREAS, FAA PPM 5300.1B provides that for Airport Improvement Program improvements involving runway extensions at existing airports, the required RPZ should be acquired in fee; and WHEREAS, the FAA, through the Michigan Department of Transportation Bureau of
Aeronautics, has directed the Townships to acquire the required RPZ in fee; and WHEREAS, there are no alternative options for the placement of the RPZ other than the property
that is the subject of this Resolution, and it is determined that it is reasonable to acquire the RPZ in fee; and WHEREAS, the Boards of Trustees of the respective Townships believe it is necessary for the public
health, safety and welfare to improve the Airport and, specifically, to acquire land for RPZ for Runway 09 (the "Project') and have determined that the Project constitutes a public purpose and a public use; and
WHEREAS, in order to do so, the Townships need to acquire the property described on the attached Exhibit A (the "Property"); and
WHEREAS, the Townships are bodies corporate possessing the authority, including, without limitation, that provided by the Aeronautics Code of the State of Michigan, as amended, MCL 259.126, et seq., to acquire such property by eminent domain; and
WHEREAS, the Uniform Condemnation Procedures Act, 1980 P.A. 87, as amended (the "Act"), MCL 213.51 et seq., establishes certain procedures for the taking of property by eminent domain; and
WHEREAS, Township representatives have contacted the owners of the Property indicating the intention to acquire the Property even to the point of using its eminent domain powers, if necessary, but the owners have so far rejected the good faith offer; and
WHEREAS, should the good faith offer fail to achieve a voluntary purchase agreement, the Townships will acquire title and possession of the Property for the Project by eminent domain.
NOW THEREFORE, be it resolved and declared as follows:
The undertaking of the Project is necessary to protect and enhance the public health, safety, and welfare and is within each Township's scope of powers. The Peaine and St. James Township Boards of Trustees find that there is immediate public need to acquire land for Runway Protection Zone.The Township Supervisors and staff, the Airport's engineers and consultants, and the Airport's special legal counsel, Law, Weathers & Richardson, P.C. and their respective representatives, are authorized and directed to take any and all steps necessary to acquire the Property either by a negotiated acquisition or by eminent domain including, without limitation, establishing the amount of just compensation; making of good faith written offers; executing, completing, filing, and recording on behalf of the Townships deeds, declarations of taking, and other documents; filing of one or more complaints;
engaging, as needed, appraisers, engineers, environmental consultants, title examiners and other experts; determining whether to reserve or waive rights to bring federal or state environmental cost recovery claims; undertaking litigation; and entering into agreements in lieu of litigation.
The Townships waive the right to bring federal or state cost recovery actions against the present owners of the Property described herein arising out of the release or threat of release of hazardous substances on the property.
The Townships authorize that the estimated just compensation offered to the owners of the Property be deposited and set aside and held for the benefit of the owners and interested parties, and to pay same to the persons respectively entitled thereto upon order of the circuit court in which condemnation proceedings are held.
All just compensation is subject to delinquent taxes in accordance with MCL 213.291, as amended, and proration of taxes in accordance with the provisions of MCL 211.2(3), as amended.
The Townships declare that they are acquiring the Property.This Resolution shall take effect only upon passage by both Townships.All resolutions or parts of resolutions are, to the extent of any conflict with this resolution,
rescinded.
Motion Wojan, second McDonough to adjourn. Motion approved.
Motion LoDico, second Kubic to adjourn. Motion approved
Meeting adjourned at 7:20 p.m.
Peaine Township Regular Board Meeting-March 10, 2010 at 7:00 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
MOTION LoDico, second Kubic to approve the February 10, 2010 minutes with the correction noted. Motion approved.
MOTION Kubic, second LoDico to approve the payment of all current bills presented. Motion approved.
RESOLUTION 2010-01 supporting Deer Management Survey on Beaver Island was offered by LoDico and supported by Gallagher:
WHEREAS; Beaver Island recognizes a need to actively manage natural resources, and;
WHEREAS; Whitetail Deer are recognized as the top game species in the State, with over 1.2 million licenses sold in 2009, and;
WHEREAS: It is believed that a significant reduction in the size and quality of the Beaver Island deer herd has occurred in the past few years, and;
WHEREAS: it is believed that a significant reduction in the size and quality of the Beaver Island deer herd has occurred in the past few years, and;
WHEREAS: Prior to developing a plan to manage deer, the Island must first obtain sound scientific and factual information;
THEREFORE BE IT RESOLVED: That the Township of Peaine supports a survey to be conducted by the Michigan Department of Natural Resources, in cooperation with the
Beaver Island Conservation Club. the Beaver Island Wildlife Club and the Beaver Island Natural Resources and Eco-Tourism Commission, to document the current composition
of the Beaver Island deer herd, including sex ratio, age distribution and total population;
BE IT FURTHER RESOLVED: That the survey information and relevant scientific and factual information be used to develop a strategy for subsequent years;
Ayes: Martin, LoDico, Kubic, Gallagher
Absent: Welke
Resolution passed.
PEAINE TOWNSHIP SPECIAL MEETING-March 7, 2010 at 1:15 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Peter Lodico
Members absent: Paul Welke
Special meeting was for the purpose of doing initial interviews with the three applicants applying for the reappraisal project of all Peaine Township properties as required by the Michigan Tax Commission.
Applicant AD Assessing Inc. bid was for $68,800.00 with all necessary qualifications. Applicant Sally Ackerly's bid was for $32,200.00 with all necessary qualifications Applicant Frischman Appraisal's bid was for $70,275.00 with all necessary qualifications.
Township board members asked the applicants several questions on different aspects of their assessing practices.
The township board will make their decision at the March 10, 2010 regular meeting.
MOTION Kubic, second LoDico to adjourn. Motion approved. Meeting adjourned at 3:06 p.m.
Peaine Township Special Meeting, February 12, 2010, at 9:00 a.m. at the Governmental Center.
Members present: Jack Gallagher, Colleen Martin, and Larry Kubic Members absent: Peter LoDico, Paul Welke
Meeting called to order at 9:10 a.m.
Purpose of meeting to discuss the possible engagement of Sally Aherly for the reappraisal of Peaine Township property.
Sally Aherly has 10 years experience in assessing. She is a Level 3 assessor, and is working towards being a Level 4 assessor. Sally is a full time assessor in Peninsula Township. She has performed 14-point reviews and passed. She expressed a comfort level to complete the reappraisal job in the 1-year time frame.
Jack stated to Sally that Peaine Township has scored the lowest in the state since audits began. Sally requested to get a copy of the 14-point review, and commented that knowing this information she would have to start from scratch.
Sally will give two bid prices. One bid price will be to do the reappraisal work on her own, and another bid price would include Kevin White's assistance. -Sally asked to review Kevin's records.
Motion Kubic, second Martin to adjourn. Motion approved.
Meeting adjourned at 10:50 a.m.
Peaine Township Regular Board Meeting-February 10, 2010 at 7:00 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION Gallagher, second LoDico to have the monthly township bills available at the Peaine Township hall 48 hrs. in advance of the regular monthly meeting. Motion approved.
The Electors Meeting, the Public Budget Hearing Meeting, and the Budget Adoption Meeting will be held at 11:00 a.m. on March 27, 2010 at the Peaine Township Hall.
MOTION Welke, second LoDico to re-appoint Joan LaFreniere, and Jacque LaFreniere to the Peaine Township Board of Review, terms ending December 31, 2010, motion approved.
MOTION Lodico, second Kubic to appoint Angel Welke and Jim Birdsall to the Beaver Island Waste Management Committee to fill vacancies of the terms ending December 31, 2010.
Motion approved.
Requests for reappraisal proposals have been mailed-response due February 23, 2010. Larry Kubic and Colleen Martin expressed interest to be included in the meeting with the
assessor coming to Beaver Island on Friday, February 12, 2010 to meet with Jack Gallagher, and Kevin White.
A Special board meeting will be held on Friday, February 12, 2010 at the Governmental Center to meet with the assessor interested in the Peaine Township re-appraisal work.
MOTION Lodico, second Welke to retain the same wages for the Peaine Township board members as the previous year. MOTION approved.
Our application for Hi-Speed Internet stimulus funding has been denied by the Department of Agriculture, but has been sent on to the Department of Commerce.
Doug Tilly has determined that the emergency generators needs to be 60 amps for the Beaver Island Fire Hall Substation, and 43 amps for the Peaine Township Hall.
Marianne Weaver has been hired to be the Township Hall cleaning person.
MOTION LoDico, second Kubic to approve the current bills presented. Motion approved.
MOTION LoDico, second Kubic to approve the January 13, 2010 regular meeting minutes. Motion approved.
MOTION LoDico, second Kubic to approve the January 11, 2010 special joint meeting with the change requested. Motion approved.
MOTION LoDico, second Kubic to adjourn. Motion approved. Meeting adjourned at 8:39 p.m.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Motion Welke, second LoDico to approve the December 14, 2009, minutes with the additions and corrections made, motion approved.
Motion Kubic, second Welke to reappoint Pete LoDico to the Medical Center Board for a 2-year term ending February 28, 2011, motion approved.
Gallagher stated that the Michigan State Tax Commission approved the proposed plan and timetable to correct the deficiencies disclosed in 14 Point Review Corrective Plan in
Peaine Township assessing processes, practices and records to comply with state requirements. Peaine Township will be requesting bids from 3-5 outside appraisal firms to assist the assessor, supervisor and deputy supervisor to correct our assessing practices and assessing records. The dollar amount for this re-appraisal is unknown at this time.
Peaine Township Board will request bids for a Peaine Township cleaning person. Bids will be mailed to Pete LoDico and the position will be filled by Jaanuaary 22, 2010.
Cost of the communication equipment for the Peaine Township hall was $800.00 more than the $2000.00 amount previously approved. MOTION LoDico, second Kubic to approve the additional $800.00 for the communication equipment. Ayes: Gallagher, Kubic, LoDico, Welke Nays: Martin; motion approved
Motion Martin, second Gallagher to request teh supervisor to have the meeting agenda to the township board members 48 hours in advance of the township meetings, motion approved.
Motion Gallagher, second Kubic to pay the current bills presented, motion approved.
Motion Welke, second LoDico to adjourn, motion approved. Meeting adjourned at 8:03 p.m.
Peaine Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
St. James Members present: Rick Speck, Jean Wierenga, Jim Wojan, Raymond Cole
St. James Member absent: Tim McDonough
Meeting called to order by Peaine Township Supervisor, Jack Gallagher at 7:03 p.m.
Don Vyse, Beaver Island Airport Committee Chairman gave a very detailed report on all the Beaver Island Airport improvement projects done at the Beaver Island Airport over the last 10 years. The report included
all the Township meeting dates and resolutions passed by the Peaine & St. James Township Boards that approved all of the Beaver Island Airport improvements. Vyse also commented on the tree clearing project
and the need for the Land Acquisition. Letters of support for the Beaver Island Airport were read from Mr. Ed Welter and the Pilot for Mr. Gary Morse. Mr. Vyse stated that the Aeronautics is now requesting
Airports to have a 10-yr Capital Improvement plan.
Mike Scripps, Beaver Island Airport committee member stated that all of the Beaver Island Airport Improvement projects have been 95% Federally Funded. He also stressed the importance of the Land
Acquisition project to be done in closed meeting sessions.
Peter Wendling, township attorney gave the Township Boards three main recommendations and three avenues to pursue for the Beaver Island Airport. 1.) Airport Authority 2.) Urban Corporation Act 3.)
Intergovernmental Agreement
MOTION Speck, second Cole to pursue the Airport Authority and to work with the Township Attorney to work out the specifics, motion approved.
MOTION LoDico, second Welke to pursue the Airport Authority, only if the two townships can have 50% funding and 50% representation, or else go with the Intergovernmental Agreement, motion approved.
LoDico recommends that the structure for the Airport board should consist of two township board members from each township, one member from each township (preferably pilots) and the 7th member to be
appointed by the other six members.
The four appointed board members, Rick Speck, Ray Cole, Jack Gallagher, and Paul Welke will meet with the township attorney and discuss if an airport authority or a intergovernmental agreement will be in the
best interest of the townships. A decision will be made at the next joint township meeting with our township attorney present; provided the two Township Boards have agreed on all terms of any proposed
agreement.
St. James moved to have Don Vyse continue with the business of the Beaver Island Airport.
MOTION Martin, second LoDico to continue to have Don Vyse conduct the business of the Beaver Island Airport, motion approved.
Connie Wojan recommended that the townships move on with the first stage of the 5-yr. Airport Improvement Plan.
MOTION LoDico, second Kubic to table the Beaver Island Waste Management Committee discussions, Motion approved.
MOTION Speck, second Wojan to table the Beaver Island Waste Management Committee discussions, motion approved.
MOTION Kubic, second LoDico to adjourn, motion approved.
MOTON Speck, second Wojan to adjourn, motion approved.
Meeting adjourned at 9:15 p.m.
Peaine Township Regular Meeting December 14, 2009 at 7:00pm at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, and Paul Welke
Motion LoDico, second Welke to approve the November 11, 2009minutes. Motion approved.
Motion Kubic, Second Welke to approve the Special Joint Meeting minutes of November 23, 2009 with correction. Motion approved.
Motion Welke, second LoDico to approve Jim Luteyn for a three year term on the Trails Committee ending October 31, 2012. Motion approved.
Motion Welke, second LoDico to approve the letter of support to PABI regarding a funding request to the Grand Traverse Band. Motion approved.
Requested to be recorded: Jim Wojan stated, "I want this in the minutes that you're willing to let it ride. We are in a serious matter here and this assessing could cost the township $100,000 and you're arguing with a lady about a meeting that has already taken place. I would like this reflected in the minutes. It appears your ready to move on and let this go. This is a very serious matter." During the discussion regarding the assessment problems, the supervisor stressed the importance of dealing with solving the problems first and then, as Mr. Wojan requested, we work to establish blame for our problems.
PROPOSED RESOLUTION REGARDING THE TOWNSHIP'S MODIFICATION OF PEAINE ASSESSMENT POLICIES AND PRACTICES
RESOLUTION 2009-09
Resolution offered by Welke and supported by LoDico
Whereas: The State of Michigan has advised Peaine Township that its assessment policies, practices, and appraisal records have numerous deficiencies that must be corrected as soon as possible; and,
Whereas: The State's recently completed 14-point review gave Peaine Township a score of 88 (out of 200) which made Peaine Township "substantially non-compliant with the General Property Tax Act and State Tax Commission Rules"; and,
Whereas: The State has ordered Peaine Township to provide a detailed plan for correcting these deficiencies by December 15, 2009—with detailed timetables showing how the corrections can be made by March 31, 2011;
Whereas: The Peaine Township Supervisor, Deputy Supervisor, and Assessor have conferred with Larry Griggs of the State's Assessment and Certification Division regarding the necessary steps that must be taken; therefore,
Be it resolved: With the full support of the Peaine Township Board, the Peaine Township Supervisor and Assessor shall take all steps necessary to comply with the requirements of the Michigan Property Tax Act and State Commission Rules; and,
Be it further resolved: The Supervisor and Assessor shall be authorized to obtain additional assistance from outside reappraisal services—recognizing that these costs could reach as has $60,000 to $100,000; and,
Be it further resolved: The assessment property records, policies, and practices of Peaine Township shall be in place to provide 95% reappraisal accuracy of all Peaine Township properties by March 31, 2011; and,
Be it further resolved: The Supervisor shall prepare a request for Board approval of any and all needed special reappraisal assistance that will incur added costs—and will follow all proper bidding procedures; and,
Be it further resolved: The Peaine Township Supervisor, Deputy Supervisor, and Assessor shall prepare and submit a detailed plan with detailed timelines for correcting these problems by December 15, 2009, to the Tax Commission for approval—it will show how we can obtain 95% accuracy—with much of the word done by us and some completed on a consulting basis by outside appraisal services; and,
Be it further resolved: The Peaine Township Supervisor, Deputy Supervisor, and Assessor shall work cooperatively with the St. James Township Supervisor to realize all work and financial efficiencies that might be possible.
FURTHER RESOLVED: The Peaine Township Board enthusiastically support the Township Plan to correct all deficiencies identified by the State Tax Commission in its 14-point review
FURTHER RESOLVED: The Peaine Township Board shall provide the necessary resources to correct the identified deficiencies and to maintain the necessary property records and practices to comply with all requirements of the Property Tax Act and the Rules and Practices of the State Tax Commission
Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution Passed
Motion Welke, second Kubic to authorize Supervisor to submit a letter to the State on Peaine Township's plan for the steps to correct the assessing for December 15, 2009 deadline. Motion approved.
PROPOSED RESOLUTIONS REGARDING THE TOWNSHIP'S FINANCIAL RECORDS and STATE REPORTING FOR 2007, 2008, and 2009
RESOLUTION 2009-10
Resolution offered by Welke and supported by LoDico
Whereas: The State of Michigan has informed Peaine Township that the required annual financial report for the year ending March, 31 2007 has never been filed; and,
Whereas: The State has now withheld state revenue sharing funds from Peaine Township and will continue to do so until the 2007 financial report is filed; and,
Be it resolved: The Supervisor, with any necessary assistance from the Township auditor, shall file this report as soon as possible; and,
Be it resolved: The Clerk and the Treasurer shall assist in locating and providing the necessary information for completion of the report.
Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution Passed
RESOLUTION 2009-11
Resolution offered by Welke and supported by Kubic
Whereas: Peaine Township accepted two loans of $140,000 each in the year ended March 31, 2008, neither of which have been recorded on our Township books to date; and,
Whereas: Payments on the principal and interest on these loans to-date (totaling approximately $225,000) have been recorded on our Township books; and,
Whereas: an annual financial report was filed for the year ended March 31, 2008 which failed to disclose the liability of approximately $70,000; and,
Whereas: A balance of approximately $55,000 remains unpaid;
Whereas: The annual financial report for 2009 remains to be completed (with the balance of a loan for approximately $55,000 included); therefore,
Be it resolved: That the unpaid liability be entered on the financial records of the Township
Be it resolved further: That the annual financial report for the year ended March 31, 2009 be completed reflecting the unpaid balance of the loan; and,
Be it resolved further: That the annual financial report for the year ending March 31, 2008 be amended to properly disclose the loan(s) taken out in that fiscal year.
Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution passed
Motion Welke, second LoDico to approve having the auditor come to Beaver Island in March, 2010 and begin the audit. Motion approved.
RESOLUTION 2009-12
Resolution offered by Welke and supported by Kubic
WHEREAS: Peaine Township has signed as a borrower with St. James Township on a Promissory Note and Security Agreement on December 1, 2007 in the amount of $140,000
WHEREAS: The lender, Charlevoix State Bank, has agreed to modify the terms of this promissory note by waiving payment of the principal amount due December 1, 2009
WHEREAS: The interest required to be paid of $2,574.08 on December 1, 2009 will be paid immediately from the joint Waste Management Fund managed by Peaine Township
WHEREAS: Charlevoix State Bank has agreed to re-amortize the approximate remaining principal balance of $55,000 over the remaining eight year term of the promissory note with annual payments of $8,396.16 due on December 1stof each year beginning December 1, 2010
THEREFORE, BE IT RESOLVED: That John A. Gallagher, Peaine Township Supervisor, shall execute the attached modification agreement on behalf of Peaine Township
FURTHER RESOLVED: The promissory note and security agreement shall remain, otherwise, in full force and effect
FURTHER RESOLVED: After execution by John A. Gallagher, this Modification Agreement shall be forwarded to St. James Township for execution and return to the Bank with a copy returned to the Peaine Township Clerk
Roll Call
Ayes: Welke, Kubic, LoDico, Martin, Gallagher
Resolution Passed
Motion LoDico, second Kubic that the township board has reviewed the memo dated December 9, 2009 from the township's law firm, Young, Graham, Elsenheimer & Wendling, P.C., the township board consents to the continued dual representation by the law firm in connection with joint island operations between Peaine and St. James Township, agrees to follow the procedures outlined in the memo and authorizes the township supervisor to sign the memo on behalf of the township as well as to act as the Peaine Township contact person, and to appoing Jack Gallagher; supervisor as the township contact person, and to be assisted by Paul Welke; trustee. Paul added that the agreement be reviewed in 6 months.
Roll Call
Ayes: Welke, Kubic, Gallagher, Martin, LoDico
Motion approved
Motion Welke, second LoDico to instruct all boards, committees, and commissions to comply with the Open Meetings Act and send minutes to Krys Lyle for the Peaine Township website as well as the newspapers. Motion approved.
Martin requested that meeting agendas be distributed 48 hours prior to the monthly meetings.
Terry Saxton suggested that the Township answering machine have a recording to announce any meeting cancellations or changes.
Motion Welke, second LoDico to approve bills. Motion approved.
Motion Kubic, second Welke to adjourn. Motion approved.
Meeting adjourned at 9:23P.M.
Peaine Townsip Members: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, and Paul Welke
St. James Township Members: Rick Speck, Jean Wierenga, Jim Wojan, Tim McDonough, and Ray Cole
Meeting called to order by Supervisor, Jack Gallagher at 7:00pm.
Motion LoDico, second Martin to direct township attorney to draw up a proposal for an airport intergovernmental contract agreement and an airport authority containing advantages and disadvantages of each for Peaine and St. James townships to review. Motion approved.
Motion Cole, second Speck that St. James Township adopt a resolution authorizing the township attorney to draw up a proposal for both an intergovernmental contract agreement and an airport authority. Motion approved.
Motion Speck, second Cole to hold a joint township meeting on January 11 th , 2010 to discuss the issue of the airport committee composition and to review the related documents prepared by the township attorney. Motion approved.
Motion Speck, second Cole to table discussion of resolution of necessity. Motion approved.
Motion LoDico, second Welke to table discussion of resolution of necessity. Motion approved.
Motion Cole, second McDonough to repost notices for the solicitation of applicant letters for an at large member to the Waste Management Committee. Motion approved.
Motion LoDico, second Kubic to request the township attorney to create a presentation and outline of guidelines for the operation of the Waste Management Committee. Motion approved.
Motion McDonough, second Cole that the township attorney provide recommendations regarding the guidelines for the operation of the Waste Management Committee. Motion approved.
Motion LoDico, second Kubic to adjourn. Motion approved.
Meeting adjourned at 9:05pm.
Peaine Township Regular Meeting November 11, 2009 at 7:00pm at Peaine Township Hall
Members Present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, and Paul Welke
Motion LoDico, second Kubic to approve the October 14, 2009 regular board minutes. Motion approved.
Motion LoDico, second Kubic to approve October 16, 2009 special meeting minutes. Motion approved.
Motion Kubic, second Welke to approve the current bills presented. Motion approved.
Motion Kubic, second LoDico to table the airport committee discussion until the joint meeting on November 23, 2009. Motion approved.
Motion LoDico, second Welke to seek legal council on the airport committee issues and request township attorney to be present at joint meeting on November 23, 2009. Motion approved.
Motion Welke, second LoDico to instruct the Peaine Township appointed airport committee members not to attend the airport committee meeting on November 16, 2009 until such time that a legal opinion is obtained from the township attorney regarding the legality of the airport committee. Ayes: Gallagher, Welke, Kubic, LoDico Nays: Martin Motion approved.
Motion Welke, second Kubic to pay the travel expenses to Beaver Island for Larry Griggs, from the State Treasury Department, for a meeting with the township assessor. Motion approved.
Motion Welke, second LoDico to adopt the federal poverty guidelines necessary for tax adjustment related to income level and property value set by the federal government. Motion approved.
Joint meeting to be held on November 23, 2009 at 7:00pm at the Peaine Township hall. Agenda items to include airport committee matters, waste management committee matters and other jointly funded/shared activities and services.
Motion LoDico, second Welke to approve expenditure not to exceed $2000 for microphones and conference phone for the Peaine Township hall. Ayes: Gallagher, Welke, LoDico Nays: Martin, Kubic Motion approved.
Motion Gallagher, second Welke to adjourn. Motion approved. Meeting adjourned at 8:35pm.
Members present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke
MOTION LoDico, second Welke to approve the September 9, 2009 minutes, motion approved.
MOTION Welke, second Kubic to approve the September 29, 2009 special meeting minutes, motion approved.
MOTION LoDico, second Kubic, to approve the revised Beaver Island Airport Terminal Nonexclusive Lease, Yeas; Kubic, Gallagher, LoDico, Martin
Abstain: Welke, motion approved.
MOTION Kubic, second Welke to table the Authorization Resolution for the grant money for the approach clearing on Runway 9 at the Beaver Island Airport until the Special Meeting to be held on October 16, 2009 at 4:00 p.m., motion approved.
MOTION Welke, second LoDico to appoint Jack Gallagher to the Beaver Island Waste Management Committee, and to nominate Jim Birdsall and Angel Welke to be members at large for possible appointment at a Peaine and St. James Township joint meeting, motion approved.
Discussion on requesting bids from the Beaver Island Boat Company and Fogg Towing for the removal of waste material from the Beaver Island Transfer Station. The board agreed that it was too late in the season to begin this process and to wait until spring to start the bidding process.
RESOLUTION #2009-8 offered by Kubic, and supported by Welke to approve the Peaine Township Planning Commission recommendation to name the private road in Section 19, T38N, R1OW to be "Angeline's Trail" and to name the private road off of McCaskey's Road in Section 30, T38N, R1 OW to be " McFadden's Trail".
Ayes: Welke, Kubic, LoDico, Gallagher, Martin Resolution passed.
The Peaine Township Board agreed to appoint the Peaine Township Supervisor to contact Rick Speck, St. James Township Supervisor to set up a Peaine and St. James joint township meeting to be held in November to discuss matters concerning the Beaver Island Airport Committee and the Beaver Island Waste Management Committee.
MOTION LoDico, second Kubic to approve the bills presented for payment, motion approved.
MOTION LoDico, second Welke to adjourn, motion approved. Meeting adjourned at 8:17 p.m
Members present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico
Members absent: Paul Welke
Meeting called to order by Gallagher at 4:05 p.m.
Don Vyse, Beaver Island Airport Committee chairman presented the complete contractfrom the Michigan Department of Transportation; Bureau of Aeronautics, to the St. James and Peaine Township Boards for a Block Grant. The Michigan Aeronautics Commission has approved a $75,000 project for the approach clearing on Runway 9 atthe Beaver Island Airport. The townships local share is $1,875.00.
RESOLUTION #2009-9 offered by LoDico and supported by Kubic;
WHEREAS, the Beaver Island Airport has been awarded funding for the approach clearing on Runway 9, Donald Vyse, the Chairman of the Beaver Island Airport Committee, is authorized to sign all contracts, agreements, and approved payments relating to this project,
Ayes: Kubic, LoDico, Gallagher, Martin
Absent: Welke
Resolution passed.
MOTION Kubic, second LoDico to adjourn, motion approved. Meeting adjourned at 4:10 p.m.
at 7:00 p.m. at the Peaine Township Hall.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order by Gallagher at 7:07 p.m.
Agenda: Establish millage rate for the fiscal year beginning April 1, 2010
Budget figures were presented for review.
RESOLUTION #2009-8 offered by Paul Welke and supported by Pete LoDico
WHERAS, the Peaine Township Board having reviewed data and anticipated expenditures and revenues for the fiscal year beginning April 1, 2010;
BE IT RESOLVED that the millage rate of 8.1178 be adopted for the fiscal year beginning April 1, 2010;
Upon roll call vote the following voted; Ayes: Welke, Kubic, LoDico, Gallagher, Martin Resolution adopted.
MOTION Welke, second Kubic to adjourn, motion approved. (Meeting adjourned at 7:32 p.m.)
Members present: Jack Gallagher, Larry Kubic, Colleen Martin, Pete LoDico, Paul Welke
MOTION LoDico, second Kubic to approve the July 29, 2009 Special Meeting minutes, motion approved.
MOTION LoDico, second Welke to approve the August 12, 2009 minutes with the proposed change presented by Gallagher, motion approved.
Jacque LaFreniere gave a Phragmities report stating that the Phragmities treatment was done about 3 weeks ago, Beaches were all surveyed and that approximately half to 1 acre was infested on Beaver Island. Garden Island and High Island had approximately 2 acres infested and Hog Island was highly infested.
MOTION Gallagher, second Welke to request that St. James Township provide Peaine Township with copies of all original invoices for payment, motion approved.
MOTION Welke, second Kubic to approve to transfer the $1000.00 Youth Consortium Budget item into the Parks & Trails Budget, motion approved.
Tom Kludt has resigned from the Waste Management and the deadline for applications for the opening will be September 25, 2009.
Budget Review and Millage Rate Determination was discussed. The rates set by St.James Township for the joint funds are as follows:
Airport Fund $43,714.00, Fire Department Fund $46,017.00, Waste Management Fund $72,666.00, EMS Fund $47,376.00, Historical Society $11,195.00, Cemetery Fund $6,000 (carried over from this fiscal year)
Peaine Township will hold a Special Meeting to review the budgets and establish millage for the April 1, 2010 fiscal year on Monday, September 28, 2009 at 7:00 p.m.
PROPOSED RESOLUTION REGARDING TOWNSHIP FUNDING
OF JOINTLY OPERATED ISLAND ACTIVITIES
Whereas: St. James and Peaine Township jointly fund and operate certain activities that provide service to the entire Island; and,
Whereas: It is the intent and desire of Peaine Township to cooperate to the fullest extent possible with St. James Township in the funding and management of these joint activities and services; and,
Whereas: St. James Township historically establishes its millage rates prior to the time Peaine Township establishes its millage rates; and,
Whereas: Peaine Township has historically matched the funds determined by St. James Township millage rates (50/50); and,
Whereas: Certain of these jointly funded activities and services receive tax support through specific millages assessed by each Township; and,
Whereas: Certain of these jointly funded activities and services are not determined by Peaine millage decisions; they are determined instead by St. James' millage decisions with the expectation that matching funds will be provided by Peaine Township from its general fund; and,
Whereas: The timing of the two Townships' millage decisions, combined with the matching arrangement, has prevented the Peaine Township Board from exercising its legal right and responsibility to establish tax rates and authorize expenditures; and,
Whereas: This arrangement creates tax burdens on Peaine Township taxpayers without regard to the Peaine Township Board's determination of needed and required revenues and expenditures to support the jointly funded activities; and,
Whereas: The Peaine Township Board's determination must be supported by analysis and planning of these jointly operated activities and services and should be based upon sound budgetary practices and pertinent information;
Therefore, Be it resolved: The Peaine Township Board shall base its funding decisions for these shared operations on a thorough review of their activities and services, employing a budgetary process that establishes projections of needed revenues and expenditures, and is conducted by their duly appointed joint committees, commissions, and departments.
Be it resolved: The determinations made thought this review shall be reported directly to each of the tow township Boards for their review, discussion, and modification (if needed).
Be it resolved: The St. James and Peaine Township Boards must jointly agree and establish budgets for all jointly administered operations.
Be it resolved: the Peaine Township Board will work cooperatively with the St. James Township board to execute a written agreement concerning joint management and funding of these shared committees, commissions, and departments.
Be it resolved: Whenever Peaine Township is responsible for maintaining financial and operational records for a jointly managed/funded committee or commission, it shall provide reports to the respective committees or commissions in St. James Township (not less than quarterly but more often if requested) for their review.
Be it resolved: This resolution shall take effect on October 1, 2009. Upon roll call vote, the following voted: "Aye: Welke, Kubic, Gallagher, Martin, LoDico "Nay"
The Supervisor declared the resolution adopted.
Colleen Martin Township Clerk
CERTIFICATE
I, Colleen Martin, the duly elected and acting Clerk of Peaine township, hereby certify
that the foregoing resolution was adopted by the Township board of said Township at the
regular meeting of said Board held on September 9, 2009, at which meeting a quorum
was present, by a roll call vote of said members as hereinbefore set forth; that said
resolution was ordered to take effect as of October 1, 2009.
MOTION LoDico, second Welke to accept the Beaver Island Medical Center budget as presented, motion approved.
Beaver Island Airport Terminal Building 3-yr. Lease with Fresh Air Aviation expires on October 19, 2009. MOTION Martin, second Kubic to approve the lease renewal presented by the township attorney, Ayes; Martin, Kubic, LoDico, Nays: Gallagher, Abstained: Welke. Motion approved. Gallagher will contact the township attorney with his concerns and contact Keith Teague from Fresh Air Aviation by September 15, 2009.
The 5-year plan for the Beaver Island Airport was discussed. An article appeared in the Beaver Beacon on the Beaver Island Airport Improvements. Mr. Don Vyse stated that the 5-year plan is only a plan and no decisions have been made towards improvements.
RESOLUTION #2009-07 offered by Jack Gallagher, and supported by Paul Welke
Whereas: Peaine Township acquired ownership of a Communication Tower in December, 2008 with an appraised value of $160,000 to facilitate and improve
communication capabilities on Beaver Island; and,
Whereas: St. James Township also acquired ownership of a Communications Tower in December, 2008 with an appraised value of $160,000 to facilitate and improve communication capabilities on Beaver Island; and
Whereas: St. James and Peaine Townships, through certain Board Members have investigated the possibility of utilizing such towers to attract a provider of Broadband Internet and/or cellular telephone service to provide such service Island wide; and
Whereas: To date, such "Island wide" service is not available; and
Whereas: St. James and Peaine Townships became aware and believed that United States Stimulus Funding was available to a "remote and rural" location such as Beaver Island to finance the infrastructure necessary to develop "Island wide" Broadband Internet service; and
Whereas: St. James and Peaine Townships believed the preferred approach to applying for such Federal Funding was to jointly create a Michigan non-profit
corporation to apply for such funding and to engage a "technical partner" to assist in the preparation of the funding request and to assist in the design and management of an Island wide Broadband Internet service if the application for funding was approved; and
Whereas: St. James and Peaine Townships held a joint Special Board meeting on July 29, 2009 at the Peaine Township Hall and authorized execution of an agreement with Cherry Capital Connection to assist in the preparation of a funding request and the immediate payment of the sum of $7,500 by each Township for such assistance and to engage Cherry Capital Connection as its "technical partner"; and
Whereas: St. James and Peaine Township Boards were informed of the plan to organize Beaver Island Broadband Inc as the Michigan non-profit corporation and that certain legal fees would be incurred in this work; and
Whereas: Supervisor John Gallagher authorized John F.X. Brown, Professional Engineer, to provide his written opinion of the design, installation and capability of the proposed network, as required by the funding request, for a fee of $2,000 as the total cost of the project was estimated to exceed $1,000,000; and
Whereas: St. James and Peaine Township supervisors, Donald Vyse and John Gallagher, acted as incorporators of Beaver Island Broadband Inc and made the followingappointment of Directors and Officers: William J. McDonough, DirectorJohn Gallagher, Director and President Donald Vyse, Director and Vice President Richard Speck, Director and Treasurer Paul Welke, Director and Secretary; and
Whereas: The legal and engineering fees referred to above have not yet been paid; and
Therefore, Be It Resolved: The act of creating Beaver Island Broadband Inc and the act of appointing its Directors and Officers are hereby ratified and approved; and
Be It Resolved: The legal and engineering fees described above incurred in the preparation of the funding request are hereby ratified and approved for payment; and
Be It Resolved: Members of the Board or its Officers, or any one of them are hereby authorized to file the necessary documents to obtain tax exempt status under the U.S. Internal Revenue Code and to obtain necessary licensing or permits to operate a Broadband Internet service, as required and to incur reasonable charges in such efforts; and
Be It Resolved: St. James Township shall be requested to provide fifty percent (50%) of the legal, engineering and associated fees referred to above; and
Be It Resolved: This resolution shall take immediate effect. Upon roll call vote, the following voted: "Aye" Welke, Kubic, Gallagher, Martin, LoDico "Nay"
The Supervisor declared the resolution adopted.
Colleen Martin Township Clerk
CERTIFICATE
I, Colleen Martin, the duly elected and acting Clerk of Peaine Township, hereby certify that the foregoing resolution was adopted by the Township Board of said Township at the regular meeting of said Board held on September 9, 2009, at which meeting a quorum was present, by a roll call vote of said members as hereinbefore set forth; that said resolution was ordered to take immediate effect.
MOTION Kubic, second LoDico to approve payment of current bills, motion approved.
MOTION LoDico, second Welke to adjourn meeting, motion approved.
Meeting adjourned at 10:00 p.m.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico
Members absent: Paul Welke
MOTION LoDico, second Kubic to approve the 7/8/09 minutes, motion approved.
MOTION Kubic, second LoDico to approve the payment of current bills, motion approved.
MOTION LoDico, second Kubic to appoint Pam Grassmick to the Beaver Island Human Services Commission, motion approved.
MOTION Lodico second Kubic to appoint Sandy Birdsall to the Beaver Island Natural Resources and Eco-Tourism Commission, motion approved.
Township Board and audience participated in open discussion about Peaine Township's budgeting practices and the manner in which millage rates were determined each September for the following fiscal year.The process for determining Peaine Township's contributions was to match in dollar amount the
taxes generated by St. James millage rates. This process denied the Peaine Township Board its own power to tax and authority to spend since they had historically matched certain of these jointly funded activities without the opportunity to determine the appropriateness of the revenues generated or the level of expenditures.Discussion followed in which there seemed to be general agreement that this process should be changed and that the Peaine Township Board should approach the St. James Township Board to resolve this issue.
Letter and pictures presented from the residents living down Redding's Trail Road concerning the washouts on the Redding's Trail Road after a heavy rainfall. Residents are asking for the township or county to help correct the problem. Pete LoDico will look into this matter.
MOTION LoDico, second Kubic to adjourn, motion approved.
Meeting adjourned at 8:58 p.m.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION Welke, second Kubic to approve the June 10, 2009 minutes with the changing of the motion concerning Committee relationships and possible conflict of interest issues to read:
"MOTION Welke, second LoDico to form a committee that will produce insight and guidelines for the Peaine Township Board in its relationships with Peaine Township commissions, Committees and Boards and address the concerns about Conflicts of Interest matters. This work to be done with the assistance and counsel of the Township attorney. Motion approved."
MOTION Welke, second Kubic to approve the payment of the current bills presented. Motion approved.
MOTION Welke, second LoDico to approve the creation of an Ad Hoc Committee to resolve the Conflict of Interest issues. Motion approved. Paul Welke and Larry Kubic will serve on this committee and three other members will be appointed at the next regular meeting.
MOTION Welke, second Kubic to approve to reduce the Peaine Township Budget by $31,800.00. Motion approved.
The Peaine Township Board supports the Charlevoix County's ORV Ordinance, which will allow ORV operation on all township roads except Kings Highway from the four corners to the St. James Township line.
MOTION LoDico, second Kubic to authorize the creation of a High Speed Internet Committee to include members from the Beaver Island Community School, the Lighthouse School, Peaine Township, St. James Township, Beaver Island Library, Beaver Island Medical Center, Beaver Island Fire Department and other organizations to file grant applications for High Speed Internet. Motion approved.
MOTION LoDico, second Kubic to accept the Resolution establishing a Beaver Island Human Services Commission, and the Resolution establishing the Beaver Island Natural Resources and Eco-Tourism Commission,
Resolution Establishing a Beaver Island Human Services Commission
Whereas, Beaver Island has senior citizens in need of various types of assistance such as meals on wheels, financial assistance, housekeeping, medical visits, and other types of aid to build a higher quality of life, and Whereas Beaver Island has other citizens who from time to time need assistance with
meals, housing, finances and other types of resources, and
Whereas, there are agencies on the mainland who provide these services or do not always
think of Beaver Island or make Beaver Island aware of services or do not make certain services available on Beaver Island, and Whereas Beaver Island residents constantly demonstrate a willingness to help provide for those in need, and Whereas these concerned residents and those who are in need would be aided in
obtaining additional funding and services by a strong voice speaking for the island,
Now therefore, be it resolved as follows: There is hereby established, the Human Services Commission which shall have the
following duties and responsibilities: 1. Identify and prioritize the island's human needs. 2. Identify sources for providing for those needs.3. Advocate for the island with federal, state, tribal, county, and non-profits and work toward providing for the needs of islanders. 4. Advocate for those individuals who need services, which are not currently being provided. 5. Assist when requested by those on the island already providing services with
finding sources of additional funding. 6. Add additional duties and responsibilities as the Commissioners determine are necessary from time to time.
The Commission shall be formed as follows: 1. The Commission shall consist of seven commissioners selected in the following
manner: A. Peaine Township shall appoint one representative to the Commission. B. St. James Township shall appoint one representative to the Commission.
C. A representative of the Beaver Island Rural Health Center, a representative of Hospice, a representative from the Beaver Island School,
and the island representative to the Council on Aging shall also be named Commissioners, each appointed by their own organization. D. The Commissioners shall meet and select one additional commissioner. 2. At the first meeting of the Commission, commissioners shall draw for one, two or three year terms so that the terms shall be staggered so that terms expire every year. 3. The Commission shall report to the Townships annually the activities of the
Commission, and if the Commissioners determine that funds are needed, the Commission shall provide to the Township any proposed budget annually and
Provide an annual financial report. 4. The Commissioners shall select the following officers: a chair, a vice-chair, and a secretary. Officers shall serve two-year terms. 5. The Commission shall keep minutes of all meetings. The Commission shall operate under the Open Meetings Act and Freedom of Information Act, and HIPPA privacy rules.
Resolution Establishing the Beaver Island Natural Resources and Eco-Tourism Commission
Whereas, Beaver Island has abundant beautiful and accessible natural resources, and Whereas, Beaver Island has a need for increased tourism to provide economic development for the island including but not limited to business for restaurants, island shops, and lodging establishments, and Whereas, the Island has an opportunity to provide for a unique wilderness experience, and Whereas, Beaver Island needs to plan for tourism growth in a way that will provide
economic development and preserve our beautiful and valuable natural resources and Whereas, a strong foundation for economic development exist in the assets already present on the island, and Whereas, the fastest growing sector of the tourism industry is eco-tourism, encompassing such experiences as bird watching, hiking, cross country skiing, mountain biking, kayaking, and nature walks, and Whereas Central Michigan University, our Lake Michigan shoreline, our dunes our
forests, and our inland lakes provide exciting opportunities for preservation and ecotourism,
Now, therefore, It is hereby resolved by the Townships of St. James and Peaine and there is established the Beaver Island Natural Resources and Eco-tourism Commission.The commission shall engage in the following activities: 1. Obtain an inventory and needs and assets assessment for Island resources. 2. Identify areas for expanded and/or improved trails for nature walks. Propose improvements, which would enhance the experience in those areas, such as boardwalks, benches viewing areas, picnic tables, maps, signage, trail markers, brochures, and other such improvements. 3. Identify bird watching opportunities on the island and locations where improvements such as viewing stations, viewing equipment could be located and informational brochures, which could be created. 4. Identify potential forest trails where forestland could be preserved, and identify old growth access sites. 5. Advocate for preservation of areas where our natural resources should be preserved to enhance our eco-tourism opportunities and to maintain the unique beauty of Beaver Island. 6. Provide opportunities to appreciate the ecology of wetlands.7. Develop a plan for promoting preservation on the island, working with state, county, federal, and local governments and private agencies engaged in preservation. 8. Develop a plan for promoting as a unique opportunity for an eco-tourism experience. Such plan might include opportunity for guided nature walks, self-guided trips, classroom study, and nature photography. Work with state, federal and other agencies engaged in the promotion of tourism. 9. Share ideas and plans with the public and obtain public input. 10. Foster improved understanding of our sensitive natural resources and habitat by
Islanders and visitors. 11. Engage in other activities as determined from time to time to further the purpose
of preservation of the Island's natural resources and promoting eco-tourism.
The Commission shall be formed as follows: 1. Peaine Township shall name one member of the public to the commission.2. St. James Township shall name one member of the public to the commission.3. An additional eight members shall be appointed from the following organizations: a representative from Central Michigan University, a representative from the Beaver Island Wildlife Club, a representative from the Beaver Island Association, a representative from the Trails Committee, a representative from the Tribe, a representative from the planning commissions of each township, a representative from the Michigan Department of Natural Resources. A member may be appointed who represents more than on of the above interested organizations. If any organization has no interested member, then the Commission can elect to fill that slot as provided in paragraph 4 below. 4. Those ten appointed commissioners shall name an eleventh person to serve on the Commission. The Commissioners can elect to add additional members with certain areas of expertise in natural resource preservation or eco-tourism.
5. The commissioners shall serve three-year terms. Upon initial organization, the first terms shall be staggered so that the initial commissioners serve, 2 or 3 year
terms, so that terms are expiring annually. 6. The Commissioners shall elect a chair, vice-chair, and secretary who shall serve two-year terms.
If the commission needs any funds, such funding request shall be presented to the townships and the commission shall prepare an annual budget and annual financial statement for presentation to the townships.
The Commission's meetings shall comply with the Open Meetings Act and any additional regulations regarding meetings provided by the townships. The Commission shall also comply with the Freedom of Information Act. The Commission shall make all efforts to keep the public informed and to make meetings convenient and open to the public.
Motion approved.
MOTION Welke, second Kubic to adjourn at 8:50 p.m. Motion approved.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 7:03 p.m. by Supervisor, Jack Gallagher
MOTION Welke, second Kubic to approve the deputy treasurer's and deputy supervisor's hours, motion approved.
MOTION LoDico, second Welke to appoint Darlene Dooley for a 2-year term on the Trails Committee, with term ending December 31, 2010, motion approved.
MOTION Welke, second Kubic to stager the other Trails Committee members terms, making Tina Morgan's, Tina Walker's and Sharon Hurkman's terms a 3-year term, ending on December 31, 2011; and Darrell Butler's term a 2-year term ending December 31, 2010, motion approved.
MOTION LoDico, second Welke to appoint Colleen Martin for a 3-year term on the Beaver Island Airport Committee, term ending December 31, 2011, motion approved.
MOTION LoDico, second Welke to stagger the other Beaver Island Airport Committee member's terms; making Mike Scripps term a 2-year term ending December 31, 2010, and Terry Saxton's term a 1-year term ending December 31, 2009, motion approved.
MOTION Welke, second LoDico to form a committee that will gain insight and guidelines for the Peaine Township Board, Peaine Township committees, and Peaine Township commissions relationships with the help of our Township Attorney, motion approved.
MOTION Welke, second LoDico not to allow any individual township board member to contact the township attorney on any conflicts of interest issues, motion approved.
MOTION Welke, second LoDico to table the ORV ordinance decision until the July 8, 2009 Peaine Township meeting, motion approved.
MOTION LoDico, second Kubic to approve the May 13, 2009 regular meeting minutes, motion approved.
MOTION Kubic, second Welke to adjourn at 9:00 p.m., motion approved.
Meeting called to order at 7:08 p.m. by Jack Gallagher, Supervisor
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
MOTION to approve the April 8, 2009 minutes by Welke, second by Kubic, motion approved.
Bid notice will be posted for the plumbing work to be done at the DNR building.
MOTION to reappoint Donna Stambaugh to the Peaine Township Zoning Board of Appeals Board for a 3-yr. term, May 1, 2009 to April 30, 2012 by Kubic, second by LoDico, motion approved.
Three positions to be filled for the Beaver Island Airport Committee:
MOTION LoDico, second Kubic to reappoint Mike Scripps to the Beaver Island Airport Committee, for a 3-yr. term; May 1, 2009 to April 30, 2012,
Ayes: Kubic, LoDico, Martin, and Nays: Gallagher, Welke, motion approved.
MOTION LoDico, second Kubic to reappoint Terry Saxton to the Beaver Island Airport Committee, for a 3-yr.term; May 1, 2009 to April 30, 2012,
Ayes: Kubic, LoDico, Martin, and Nays: Gallagher, Welke, motion approved. MOTION LoDico, second Kubic to reappoint Colleen Martin to the Beaver Island Airport Committee for a 3-yr. term, May 1, 2009 to April 30, 2012,
Ayes, Kubic, LoDico, Nays: Gallagher, Welke, tie vote, Martin abstained, motion failed. MOTION Gallagher, second Welke to appoint Don Langford to the Beaver Island Airport Committee,
Ayes: Gallagher, Welke, Nays; Kubic, Martin, LoDico, motion denied.
MOTION Gallagher, second Welke to appoint Kevin Boyle to the Beaver Island Airport Committee,
Ayes: Gallagher, Welke, and Nays: Kubic, Martin, LoDico, motion denied.
MOTION Gallagher, second Welke to appoint Bob Tidmore to the Beaver Island Airport Committee,
Ayes: Gallagher, Welke Nays: Kubic, Martin, LoDico, motion denied.
MOTION Gallagher, second Welke to appoint Jeff Connors to the Beaver Island Airport Committee,
Ayes; Gallagher, Welke, Nays: Kubic, Martin, LoDico, motion denied.
MOTION Gallagher, second Welke to appoint Vince Pickhardt to the Beaver Island Airport Committee,
Ayes: Gallagher, Welke, and Nays: Kubic, Martin, motion denied.
MOTION Kubic, second Welke to reappoint Krys Lyle to the Peaine Township Planning Commission for a 3-year term, May 1, 2009 to April 30, 2012, motion approved.
MOTION Welke, second Kubic to appoint Sharon Hurkman, Tina Walker, and Darrell Butler, Jr., and Christina Morgan, to the Trails Committee for a 3-yr. term; May 1, 2009 to April 30, 2012, motion approved.
MOTION Welke, second Kubic to recommend to the Beaver Island Waste Management Committee to do an evaluation on the operation of the Beaver Island Transfer Station, motion approved. It was agreed to pay Tim Myers for the three months of bookkeeping at the salary that John McNeil got paid and then evaluate this position for future payment.
MOTION Welke, second LoDico to appoint Jacque LaFreniere to the Phragmities Administrator position at the rate of $20.00 per hr., motion approved.
MOTION Kubic, second Lodico to approve the employment of Amy Burris as the part-time employee for the Beaver Island Transfer Station, motion approved.
MOTION Welke, second LoDico to authorize Jack Gallagher to continue to pursue all options for high speed Internet service for Beaver Island , motion approved.
Dust Control materials were discussed. St. James Marine Company can provide calcium liquid at 26% and the CCRC can provide 38% calcium liquid provided by Bay Dust Control. MOTION Welke, second Gallagher to authorize Pete Lodico to do further research on these two dust control products and contact the board members on his information and decision, motion approved.
Road Gravel discussed. 2000 cubic yards of road gravel is required to maintain Peaine Township road along with 300-400 yds. of clay. Last year Rich Gillespie provided the township with 23A road gravel. MOTION Lodico, second Kubic to accept Rich Gillespie's price of $13.50 per cubic yard for gravel, motion approved.
Materials to be reviewed for next months meeting are:
Operating Guidelines for committees, boards, and commissions. Resolution for Natural Resources and Eco-tourism commissions Purchasing and Bidding Policies
Resolution for a Beaver Island Human Services Commission
ORV Public Hearing will be scheduled for May 31, 2009 at 2:00 p.m.
MOTION Welke, second Lodico to approve Jean's Lawn Service bid for Peaine Township Hall at $350.00 per cutting, Font Lake Park at $110.00 per cutting and Beaver Island Transfer Station at $70.00 per cutting and Pam O'Brien's bid for flower care and landscaping at the price of $35.00 per hour, motion approved.
MOTION Welke, second Lodico to adjourn the meeting at 9:40 p.m., motion approved.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Motion LoDico, second Kubic to approve the March 6, 2009 special meeting minutes, motion approved
Motion Welke, second LoDico to approve the March 11, 2009 regular meeting minutes, motion approved
Motion Gallagher, second Kubic to approve the payment of all current bills presented, motion approved.
Motion Welke, second LoDico to apoint Jim Birdsall and Tom Kludt for a 3-year term on the Beaver Island Waste Management Committee, term beginning April 1, 2009 through March 31, 2012, motion approved.
Membership openings:
Zoning Board of Appeals (two openinings); Airport Committee (three openings); Cemetery Committee (possibly one opening); Planning Commission (one opening); Trails Committee (five openings).
Motion Welke, second Kubic to increase the Trails Committee to 7 members, motion approved.
Board of Review Report- there were 30 protests.
Cemetery Report---Fencing in need of replacement
Planning Commission Report-Work being done on the Agricultural Section of the Zoning Ordinance
Announcement mad for a "Coast Guard Appreciation Day" to be held on June 20, 2009.
Resolution #2009-5 offered by Welke, supported by Kubic:
Whereas the Michigan Freedom of Information Act and the Michigan Open Meetings Act impose duties and responsibilities on all "public bodies" which include boards, commissions, and committees established by a local governing board, and,
Whereas the Peaine Township Board supports public participation, involvement, and knowledge of Peaine Township and transparency in government, and,
Whereas the Peaine Township Board believes all of its commissions, committees, authorities, and joint committees and authorities of Peaine and St. james Township should operate in an open and transparent manner and at a location that is accessible and convenient for the public and which has adequate facilities and seating for the public and with notice that readily informs the public of its meetings,
Now, therefore, Be it resolved that all boards, committees, commissions, joint committees and authorities established by the Peaine Township Board or operated in whole or in part by Peaine Township public tax funds shall follow the provisions of the Open Meetings Act and the Freedom of Information Act and that it is the policy of the Township to create open, noticed, convenient meetings as following:
1. All such boards, committees, commissions, and authorities and Joint Committees and Authorities (hereafter "Entities") shall: publish a list of the times and places of their regular meetings within ten days of their first meeting of the calendar or fiscal year. These lists and notices of special meetings shall be provided to the two Beaver Island newspapers, posted at the Peaine Township Hall, the St. James Township Hall, the Beaver Island District Library, the Beaver Island Post Office, and at the Beaver Island Community Center.
2. All of the Entities meetings except those exempted by law, shall be open to the public and shall be held at a public place that is designed to accommodate the public for such purposes. Meetings of the Waste Management Committee, the Airport Authority, and any other Entities which manage operations located in Peaine Township shall be held at Peaine Township Hall. The approved places on Beaver Island for other meetings are Peaine Township Hall, St. James Township Hall, the Beaver Island Community Center, and the Beaver Island District Library, and any other facility that can accomodate 25 or more people with public accessibility.
3. It is further resolved that all such Entities shall keep minutes of their meetings, make them available to the public and that the minutes be deposited with the Peaine Township Clerk within 8 days of the meeting and that after the approval of minutes, they be available and deposited with the clerk within 5 days of the meeting at which the minutes were approved.
4. It is further resolved that Public Notices of each meeting shall be posted in a minimum of 4 locations to include the Peaine Township Hall outdoor bulletin board, St. James Township Hall, the Beaver Island Post Office, The Beaver Island District Library, and the Beaver Island Community Center.
5. It is further resolved that the Chairman of each of these Entities shall report in person to the Peaine Township Board at least once each fiscal year and shall provide to the Peaine Township Clerk copies of all financial reports prepared for or by the Entity within 10 days of receipt of such financial reports.
This resolution is adopted this 8th day of April, 2009, and shall be distributed by the Clerk to all Township Entities.
AYES: Paul Welke, Larry Kubic, Pete LoDico, Colleen Martin, Jack Gallagher Resolution adopted.
Motion Welke, second LoDico to explore the Phragmities Administrator position, and to post a job opening for this position, motion adopted.
Motion LoDico, second Welke to approve the purchase of a new computer and scanner for the Peaine Township Planning Commission secretary, motion approved.
Dust Control Suppliers and prices are as follows:
Bay Dust Control--38% calcium @ $.88 per gallon
St. James Marine Dust Control--26% calcium @ $.60 per gallon
Further research on the two products will continue before making a decision.
Rich Gillespie has supplied Road Gravel for Peaine Township Roads over the last several years. Gallagher suggested that Peaine Township solicit bids for the road gravel to insure the best price.
Motion Welke, second Kubic to adjourn, motion approved..Meeting adjourned at 8:50 p.m.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 7:08 p.m. by Supervisor Jack Gallagher.
Motion Welke, second Kubic to approve the February 11, 2009, minutes. Motion approved.
Motion Welke, second LoDico to approve the current bills presented for approval. Motion approved.
Don Spencer reported that to size u the generators from 18.5 kw to 60 kw would raise the cost from approximately $7000 to $16,000. The Board will defer the deision on the generator size until the next meeting, and possibly reapply for more grant money.
Motion LoDico, second Kubic, to approve the set Peaine Townships regular meeting dates for the second Wednesday of every month at 7 p.m. Motion approved.
Motion Welke, second LoDico to invite Cherry Capital Connection, LLC to Beaver Island to discuss with the Peaine Township Board the high-speed Internet access and services they can offer for Beaver Island. Motion approved.
Motion Welke, second Kubic to continue to follow the federal regulations on the Poverty Level requirements for taxes. Motion approved.
Motion Kubic, second LoDico to enter into the Agreement for Legal Services with Young, Graham, Slsenheimer & Wendling, PC. Motion approved. The firm has provided Peaine Township with good service. The hourly rate will be $135.00.
Motion Welke, second LoDico to recommend that the Peaine Township Planning Commission, Beaver Island Waste Management Committee, Beaver Island Airport Committee, Peaine Township Board of Review, Peaine Township Zoning Board of Appeals, and Peaine Township Trails Committee shall al be held at the Peaine Township Hall and that these committees will have adequate posting of their meeting, and the posting of the committee minutes will be on the Internet. Motion Approved.
Motion Welke, second Kubic to approve for Peaine Township Board to develop policy guidelines for all committee, commissions, and boards to follow. Motion approved.
Motion Welke, second LoDico to amend the General Fun by $10,000 to correct over spending. Motion approved.
Motion Welke, second LoDico to adopt the April 1, 2009-March 31, 2010 propsed budget. Motion approved.
Motion LoDico, second Welke to adjourn. Motion approved.
Meeting adjourned at 8:50 p.m.
The meeting from March 6, 2009, was reconvened and was called to order at 10:17 a.m.
Hugh Mason attended to answer various concerns on the financial audit and budget concerns presented by the supervisor.
Mr. Mason comments towards questions of concern were:
1) The state only requires the townships to get audited every 2 years.
2) Township is on a modified accrual accounting system.
3) Budgets should not have contingencies.
4) Savings and Certificate Deposits should be reflected on the budget.
5) Long term debts should be part of the budget.
Mr. Gallagher stated that the USDA requires an annual audit for the Fire Department Substation Loan.
The proposed budge for April 1, 2009, through March 31, 2010, was reviewed.
Motion LoDico, second Gallagher to adjourn. Motion approved. Meeting adjourned at 12:45 p.m.
Members present: Jack Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Meeting called to order at 9:16 a.m.
Jack Gallagher reviewed the issues to be addressed with the township auditor:
State Fiscal Reporting Requirements, Determine existing deficiencies and develop a plan for corrections, Fund Budget Reporting with account numbering system, Debt service reporting, SOS contribution fund, Review Peaine Township fiscal audit ending March 31, 2008.
Hugh Mason, township auditor was unable to attend the meeting due to weather.
Motion Welke, second LoDico to postpone the special meeting until March 11, 2009, at 10:00 a.m., motion approved.
Members present: John Gallagher, Colleen Martin, Larry Kubic
Members absent: Pete LoDico, Paul Welke
Motion Kubic, second Gallagher to approve the January 14, 2009, minutes with presented changes Motion approved.
Motion Gallagher, second Kubic to approve the current bills presented for payment. Motion approved.
Motion Kubic, second Martin to appoint Cathy Jones to fill the vacancy on the Planning Commission (previously held by Paul Welke) Committee position is for a 2-year term beginning February 11, 2009, through February 11, 2011, Motion approved.
Motion Kubic, second Gallagher to appoint Christina Morgan as an alternative Board of Review member. Board of Review appointment is for a 2-year term beginning January 1, 2009, through December 31, 1020. Motion approved.
The Libaray Board has no vacancies at this time. John Works, Laurain Dawson, Donna Stambaugh, and Kathy Ruis were re-appointed by the Township Board in January 2007, for a three-year term ending in December 31, 2009.
Jean Wierenga reported that the Transfer Station Committee had met three times in January to deal with personnel issues. Wierenga reported that John McNeil has resigned his position at the Beaver Island Transfer Station and the committee appointed Tim Myers; a 3-year transfer station employee to be promoted to fill John McNeil's position. Motion Kubic, second Gallagher to approve Tim Myers Transfer Station promotion. Motion approved. Bookkeeping position for the transfer station will be posted and possible appointment will be made at our next regular meeting.
Don Spencer reported that he had begun research on the emergency generators. The 18k generators will not produce the necessary power to operate the entire township hall building or fire hall substation. More research will be done before any decisions will be made.
Jim Birdsall reported that Kings Highway is on the county's priority list for road improvements. He also reported that the CCRC is in agreement to a 2-acre parcel of land next to the Beaver Island Transfer Station, and in return, will give the CCRC property in town to St. James Township.
Resolution #2009-3 offered by Kubic, supported by Martin: Whereas, the Township Board previously authorized the St. James Supervisor to negotiate for the purchase of a 5-acre parcel adjacent to the Beaver Island Airport for the sum of $20,000 or less; and Whereas, an agreement of sale has been reached for purchase of this property for $19,000, Be it resolved, the respective supervisors of St. James Township and Peaine Township are hereby authorized to execute any and all documents to complete the purchase and authorize payment to be made to Barron Title Agency. Ayes: Kubic Gallagher, Martin. Absent: LoDico, Welke. Resolution passed.
Motion Kubic, second Gallagher to set the Annual Electors Meeting and the Budget Public Hearing date for March, 21, 2009, at 11:00 a.m. at the Peaine Township Hall. Motion approved.
Motion Kubic, second Gallagher to agree that there will not be any elected township official salary increase for the fiscal year beginning April 1, 2009. Motion approved.
Peain Township Budget Worksheet was presented for review. Supervisor welcomes input from the public for the April 1, 2009, - March 31, 2010, fiscal budget.
Resolution #2009-4 offered by Kubic, supported by Gallagher; Whereas the residents and visitors of Beaver Island have been informed of an embarkment fee of $1.00 to be assessed for travel between Beaver Island and Charlevoix, and Whereas, for a large part of the year, air travel is our only means of transportation to Beaver Island and back to Charlevoix, the imposition of such a fee would cause harm.
BE IT RESOLVED, the Peaine Township Board hereby protest the imposition of the embarkment fee and request the City of Charlevoix not to institute this fee. Ayes: Larry Kubic, John Gallagher, Colleen Martin. Absent: Paul Welke and Pete LoDico. Resolution passed.
Motion Martin, second Gallagher to adjourn. Meeting adjourned at 9:20 p.m.
Members present: John Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Motion LoDico, second Kubic to approve the proposed agenda, motion approved.
Motion Welke, second LoDico to aprove the December 10, 2008, minutes, motion approved.
Motion Martin, second Kubic to approve the Special Meeting minutes on December 22, 2008, motion approved
Motion Welke, second Kubic to approve the payment of current bills presented, motion approved.
RESOLUTION #2009-01 "Poppe's Path" offered by Welke, and supported by Kubic:
WHEREAS, the Charlevoix County Equalization Department has request a Peaine Township resolution acknowledging an existing private road called Poppe's Path, located in Section 19 T38N R10W, Charlevoix County, Michigan, recorded at Liber 646, page 768, Charlevoix County Records; and
WHEREAS, All requirements of the Peaine Township Planning Commission Land Division Case Number P-1542 have been satisfied; therefore,
BE IT RESOLVED the Peaine Township Board hereby acknowledges the existing private road know as Poppe's Path in accordance with the request of the Charlevoix County Equalization Department.
Ayes: Welke, Kubic, Martin, LoDico, Gallagher Resolution Passed.
Don Spencer, an electrical engineer will do research on the emergency generators to determine what kilowatt is needed to run the Peaine Township Fire Hall Substation and the Peaine Township Hall.
RESOLUTION #2009-02 "Communications Tower Gift" offered by Welke, and supported by LoDico:
WHEREAS The Peaine Township Board has previously encouraged and facilitated creation of a high-speed internet network, and has entered into a land lease agreement with E. W. Marine, Inc. covering a high speed communications tower, and has supported development of this type of communication; and,
WHEREAS E.W. Marine, Inc. has constructed a communications tower in Peaine Township to facilitate these communication at at cost of $160,000; and,
WHEREAS E.W. Marine, Inc. has delivered ownership of this tower through a gift to Peaine Township to accelerate development of high speed communications within the township and the Island; therefore,
BE IT RESOLVED Peaine Township hereby accepts this contribution from E. W. Marine, Inc. as of December 22, 2008, expresses its gratitude for the donor's generosity, and hereby releases E. W. Marine, Inc. from the Land Lease as of January 14, 2009.
Ayes: Welke, Kubic, Martin, LoDico, Gallagher Resolution Passed.
Copies of the 2008-2009 budget will be available at the Peaine Township Hall on Fridays from 1:00 p.m. to 4:00 p.m. for the public to review.
Motion Welke, second LoDico to pay the Deputy Supervisor, Deputy Clerk, and Deputy Treasurer an hourly rate of $20.00, not to exceed $3000 annually, and to present a monthly work schedule to be approved by the Supervisor, Clerk, or Treasurer prio to payment, motion approved.
Motion LoDico, second Kubic to appoing Jean Kinsley to replace Christin Morgan on the Board of Review for a 2-year term, January 1, 2009, through December 31, 2010, motion approved. Welke abstained.
John Works and Laurain Dawson's terms have expired on the Beaver Island District Library Board. Motion LoDico, second Kubic to reappoint Laurain Dawson for a 4-year term, August 2008 through August 2012, motion approved.
Motion Welke, second LoDico to authorize Jack Gallagher to proceed in conversation with the Charlevoix County Road Commission to pursue the idea of the township donating a 2 or 3 acre parcel of land adjoining the Beaver Island Transfer Station for the construction on a new Charlevoix County Road Commission garage, motion approve.
Motion Gallagher, second LoDico to adjourn, motion approved. Meeting adjourned at 8:30 p.m.
Members present: John Gallagher, Colleen Martin, Larry Kubic, Pete LoDico, Paul Welke
Resolution #0112008 offered by LoDico, supported by Welke
WHEREAS: It is in the best interest of Peaine Township and our local government to ensure public openness and board accountability for all Township decisions; and,
WHEREAS: It is in the best interest of Peaine Township and our local government to have active public participation and input into our deliberations and decision-making:
BE IT RESOLVED: that Peaine Township Board members affirm their commitment to public disclosure of, and ready access to all pertinent Township information, and the development and use of policies and practices that increase public understanding and participation in local government--with public accountability assured throughout.
AYES: Welke, Kubic, Gallagher, LoDico, Martin
Motion Welke, second Kubic to move public comments to the beginning of the meeting, and to post the agendas two days in advance of each meeting, motion approved.
Motion LoDico, second Welke to approve the 11/12/08 minutes with Paul Welke's request to note the reason for his Planning commission resignation was because only one township board member can be on the Planning Commission Board, motion approved.
Motion Welke, second Kubic to approve payment of all current bills, motion approved.
Financial Audit report reviewed. Waste Management and Airport Funds exceeded the proposed budget. Budgets will be amended as needed.
Motion Welke, second LoDico to purchase generators for the Peaine Township Hall and Beaver Island Fire Substation. Peaine Township will pay approximately $13,000 for the two generators, and will get reimbursed by the USDA with a $7000 grant, motion approved.
Resolution #021208 offered by Paul Welke, and supported by John Gallagher:
WHEREAS: John W. Works, Jr, has served as Peaine Township Supervisor for a period of 12 years and served on other township committees for an additional 10 years;
WHEREAS: during this period he has provided loyal and dedicated service and exceptional leadership and contributed immensely to the benefit of Peaine Township, it residents and taxpayers and the Beaver Island community,
THEREFORE: the Peaine Township Board recognizes John Works loyal and dedicated service with sincere thanks for all his efforts.
Resolution passed.
John Works accomplishment included the Peaine Township Fire Hall substation, Transfer Station improvements, Beaver Island Airport improvements, road improvements, Township Hall addition, Beaver Island Rural Health Center, and involvement in the phragmities education and eradication. It was suggested that the board recognize John Works with a plaque and for the community to gather at the township hall and give him "THANKS" for his dedicated service. Signs will be posted around town when the date is determined.
Don Vyse, Beaver Island Airport Committee Chairman stated that there is a 5-acre parcel of property for sale at the end of Runway 23. It is recommended by the Airport Committee to purchase this property. Motion Welke, second LoDico to approve an appraisal on the 5-acre parcel and make a $20,000 offer on the land purchase. Motion approved.
John Gallagher stated that he appointed Jim Birdsall to be his deputy supervisor. The deputy supervisor cannot moderate a meeting or vote on any matters. He will only assist the supervisor in duties that require additional help. Motion Welke, second Kubic to table the discussion on what compensation the deputy supervisor should receive, motion approved.
Motion LoDico, second Kubic to appoint Jean Kinsley to fill vacancy on the Board of Review by Arnie Rich. Martin objects to the appointment since the position was not posted. LoDico withdraws his motion. Position will be posted for 3 full Board of Review members, and two alternative Board of Review members. Appointments will be made at a special meeting on December 22, 2008, at 7 p.m. at the Peaine Township Hall.
Motion Welke, second Gallagher to accept the Resolution offered by John Gallagher for the Senior Housing Project to the Grand Traverse Band of Ottawa and Chippewa Indians:
BE IT RESOLVED that the Peaine Township find that Beaver Island does not have adequate, affordable housing for Seniors and the disabled, that such housing is a priority for the Island, and that Beaver Island Community Development Corporation has a plan to provide such housing which the Township supports.
BE IT FURTHER RESOLVED that Peaine Township supports the grant request by the Beaver Island Community Development Corporation in the amount of $62,000, and urges the Grand Traverse Band of Ottawa and Chippewa Indians to fund the request. Motion approved.
Motion Welke, second Gallagher to authorize Pete LoDico to pursue funding for the repaving of Kings Highway, Motion approved.
Letter from Ed Welter concerning the 3 communication towers erected on Beaver Island for cell and high-speed communication. Ed Welter will donate 2 of the 3 towers to the Townships. It is suggested that grant money be applied for. It is time to move forward and get the communication towers in operation for the safety, education, and economic growth of Beaver Island.
Letter presented for the Charlevoix County Equalization Department requesting approval for a private road name of "Poppe's Path" on Section 19 T38N R10W. The deed showing this road name was dated 10/25/2004. The decision to approve the private road name will be tabled until a later date.
Airport Committee report: Martin reported that the new Airport Terminal Building plans will be put on hold until the Land Acquisition purchase with Albin is resolved. The committee approved the purchase of the 5-acre parcel at the end of Runway 23.
Planning Commission report: Welke reported there is a vacancy on the Peaine Planning Commission. Motion Welke, second Kubic to post an opening for the Peaine Township Planning Commission member position and to appoint a new member at the Peaine Township Board Meeting in February 2009. Motion approved.
Motion, Welke, second Kubic to adjourn at 9:30 p.m. Motion approved.
Members present: John Works, Colleen martin, Christina Morgan, Pete LoDico, Paul Welke
Motion Works, second Morgan to approve the October 9, 2008, minutes, motion approved.
Motion Morgan, second LoDico to approve payment of current bills presented, motion approved.
Motion Welke, second LoDico to hire Veronica Mestelle for the cleaning position at Peaine Township Hall, motion approved. Sandy LoDico will show Vernonica what is expected and the treasurer will given Veronica a monthly calendar of the hall usage.
John works stated that the $7000 grant has been approved by the USDA for the emergency generators for the Peaine Township Hall and the Peaine Township Fire Hall substation.
Pete LoDico reported that he spoke with Bob Welke (head of the MDOT) and would like to proceed to apply for an Economic Development grant for funding to repave Kings Highway, and to work with the Charlevoix County Road Commission to hopefully get funding from the county road millage that was passed in the November election.
Paul, Welke, Planning Commission reported that Rich Gillespie's zoning permit was approved to rebuild a pole barn and to include a green belt. Paul Welke stated that he has resigned from the Planning Commission. (There can only be one Township Board member on the Planning Commission.)
John Works was given recognition by the audience and fellow board members on his hard work, dedication and accomplishments during his 12 years as Peaine Township Supervisor. John was also given recognition for his 10 years of service to the Peaine Township Planning Commission.
John Works presented Christina Morgan with an appreciation plaque for her 6 years of service as Peaine Township Treasurer.
Meeting adjourned at 7:17 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke
Motion LoDico, second Morgan to approve the 9/10/08 minutes, motion approved.
Motion Works, second Morgan to approve the payment of current bills, motion approved.
Janitorial Job Opening--Sandy LoDico is resigning her cleaning position at the Peaine Township Hall. Clerk will post a notice for any interested person in the cleaning position and the board will hire a new cleaning person at the November meeting.
Motion Works, second Morgan to appoint Kathy Ruis, Betty Scoggins, Janet O'Donnell and Donna Stambaugh as Election Inspectors for the General Election on November 4, 2008, motion approved.
Motion LoDico, second Welke to approve John Works to write a letter of support for the Beaver Island Rural Health Center to go in Partnership with Mackinac Island Medical Center, and Drummond Island Clinic to apply for a $100,000 grant to be shared equally by these three entities, motion approved.
John Works read a letter to Joyce Angel-Link, at the DNR Gaylord office concerning the county road conditions on the Camp 3 Trail where logging is being done, due to a complaint by Mr. Dan Wardlow. It was stated that the road would return to its original condition with no cost to the county or township. John Works, the DNR, and the County Road Commission will do the final inspection.
Works was questioned on the cost of the millage graph charts that were printed to help people get a better understanding of millage. Works state that he personally paid for the printing cost and there was NO cost to the township.
Meeting adjourned at 7:26 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico. Member absent: Paul Welke
Motion Works, second LoDico to approve the regular meeting minutes of 8/13/08 and the special meeting minutes of 8/19/08, motion approved.
Motion Works, second Morgan to approve the payment of all current bills, motion approved.
Motion Works, second LoDico to approve the renewal of our Cemetery C. C. for 36 months at 3.99% interest, motion approved.
RESOLUTION #010908 offered by John Works and supported by Christina Morgan to approve the General Fund Millage renewal ballot language for the General Election on November 4, 2008.
Ayes: Morgan, Works, LoDico, Martin Absent: Welke. Resolution passed.
A letter was read from the Beaver Island Property Association objecting to the use of ATV's on the roads.
Jack Gallagher requested that our accountant be asked to determine the overall aviation gas costs and profit in Peaine Township financial audit report.
John Works reported that over 600 phragmities sites have been hand swiped, registered and documented.
The trails committee reported that a culvert was installed on the Buffalo's Camp Trail.
Meeting adjourned at 8:06 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke
Motion LoDico, second Morgan to approve 7/9/08 minutes, motion approved.
Motion Morgan, second Works to approve the payment of current bills, motion approved.
Copy of e. W. Marine's Liability Insurance was presented. Paul Welke commented that Peaine Township is not listed on the Insurance certificate. Table tower lease agreement approval until E. W. Marine's Insurance certificate is presented with the change.
RESOLUTION #010808 offered by Paul Welke and supported by Pete LoDico to approve the Phragmities Ordinance. Ayes: Welke, MOrgan, Works, LoDico, Martin Nays: none Absent: none Resolution passed.
John Works presented information on ORV ordinance. Counties or Townships cannot act on adopting an ordinance until July 2009. The public expressed the pros and cons for having an ORV ordinance. Main reason for opposing the use of ORV's on the roads is serious safety issues.
General Fund operational millage was defeated at the August primary election. A special meeting will be held on August 19, 2008, at 9:00 a.m. to approve the millage wording for the November General Election.
RESOLUTION #020808 offered by John Works, and supported by Christina Morgan to approve the Airport Land Acquisition. Award funding is estimated to be $300,000.00 and the Beaver Island Airport share will by $7500.00.
WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, Donald Vyse, Beaver Island Airport Committee Chairman is authorized to sign all contracts, agreements, and approved payments related to this project. Ayes: Welke, Morgan, Works, LoDico, Martin Nays: none Absent: none Resolution passed.
Motion Works, second Welke to empower Christina Morgan, treasurer, to open up an SOS savings account for the donation and disbursement of Phragmities funds, motion approved.
Resignation presented from Arnold Rick to resign from the Peaine Township Board of Review and the Peaine Township Zoning Board of Appeals effective August 31, 2008.
MOTION Works, second Welke to approve the appointment of Jim Luteyn to the Peaine Township Trails Committee for a 1-year term, motion approved.
Meeting adjourned at 8:25 p.m.
Members present: John Works, Colleen Martin, Christian Morgan, Pete LoDico Members Absent: Paul Welke
Meeting called to order at 9:15 a.m.
MOTION Works, second LoDico to approve the ballot language for the Peaine Township General Fund Operational Renewal Millage for the November 4, 2008, General Election. Motion approved.
Meeting adjourned at 9:25 a.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke
MOTION LoDico, second Welke to approve the June 11, 2008, minutes, motion approved.
Motion Works, second Morgan to approve payment of the current bills, motion carried.
Tower Lease Agreement with e. W. Marine was presented and discussed. The leased site is 5625 sq. ft. and the term is a 20 yr. lease. E. W. Marine will take on all liabilities. The tower lease can be terminated at any time by either party. E. W. Marine will invite any and all cell tower companies to lease the towers.
Peaine Township will require a copy of E. W. Marine insurance certificate prior to signing the contract and will extend the contract to 30 years. MOTION Welke, second LoDico to accept the tower lease agreement with E. W Marine with provisions and empower John Works to sign contract, motions approved.
Motion Morgan, second Works to appoint Kathy Ruis, Betty Scoggins, Janet O'Donnell, and Donna Stambaugh to be election inspectors for the August Primary Election, motion approved.
ORV research is in progress and a report will be made at the August township meeting.
Meeting Adjourned at 7:25 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke
Motion Works, second Welke to approve the 5/14/2008 minutes, motion approved.
Motion LoDico, second Morgan to approve the payment of all current bills, motion approved.
Mike Hurkman was present to as the township for approve to use ATV's and ORV's on the township roads. The public commented that the State of Michigan approved the use of these vehicles on secondary roads with the approval of the County and Township.
Motion Welke, second LoDico to have our township attorney look into this matter. Motion approved.
Supervisor as for public comment on the $7000.00 USDA grant application for two emergency generators (18 KW) for the Peaine Township Hall and the Peaine Township fire hall substation. A question was asked if the generators would still be purchased if the grant is denied. This will be decided at a later date.
Martin Gas and Oil fuel bid submitted for $4.78 per gallon.
Motion LoDico, second Welke to accept the fuel oil bid, motion approved. Martin abstained.
Motion Welke, second Morgan to accept the auditors proposed price of $5,250.00 for the Peaine Township audit for 2008, motion approved.
Phragmities public hearing to review the Phragmities Ordinance will be held on June 24, 2008, at 7:30 p.m. at the Peaine Township Hall.
Mr. and Mrs. Stanley Burns are donating 2 acres adjacent to the Beaver Island Airport. Motion Welke, second Morgan to accept the property gift from Mr. and Mrs. Stanley Burns, motion approved.
Motion Works, second Morgan to approve to empower John Works to sign a letter of support to the Grand Traverse Band of Ottawa and Chippewa Indians for the Senior House Development Project, motion approved.
Quality of gravel being used on the county roads was discussed. The grave is a little short of the required requirement (in the binder) and will be continued to be tested. Public comment was made that the roads are the best they have been in 15 yrs.
Meeting adjourned at 7:58 p.m.
Members Present: John Works, Colleen Martin, Christian Morgan, Pete LoDico, Paul Welke
Motion Works, second Welke to approve the April 9, 2008, minutes, motion approved.
Motion LoDico, second Morgan to approve payment of all current bills, motion approved.
The Township Board present a draft of the Phragmities Ordinance for review, prepared by township attorney, Brian Masterbrook (DNR) and Gary Crawford will be on the Island June 16th to evaluate the phragmities kill from last fall. Anything less than an 85% kill will be sprayed again.
The Charlevoix County Road Commission will send over a grader and 2-10 yard trucks. 29,000 gallons of chloride has been ordered @$.88 per gallon, and 3 ton of Dow flake chloride.
Motion Works, second Welke to approve of the wording for the Fire Department, Transfer Station, and Operational renewal millages to be put on the ballot for the August 5, 2008, primary election, motion approved.
Motion Works, second Welke to approve the relocating the Beaver Island Community School playground equipment to the Font Lake Park location, motion approved.
Township board empowered Treasurer to sign waiver stating Peaine Township is not interested in purchasing 6 parcels of foreclosure property in Peaine Township.
John Works will apply for a 55% USDA ($7000) grant to purchase 2-16K generators for emergency purposes; one for the East Side Fire Hall, and one for the Peaine Township Hall.
Joint township boards, and joint planning commission boards will have a meeting on June 17th at 7 p.m. at the Peaine Township Hall to discuss the Storm Water Ordinance with the Charlevoix Storm Water Committee.
Tom Whitman reported that 35 trees have been girded at Hannigan Rd. and Fox Lake Rd. intersection area. Township will give a reward for any information.
A Thank You went out to BJ Wycoff and Marvin Gardens for the donation of $3000 in plants for the Beaver Island Rural Health Center.
Meeting adjourned at 7:46 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico
Motion Works, second LoDico to approve the 3.12.08 minutes, motion approved.
Motion Morgan, second LoDico to approve the current bills for payment, motion approved.
Motion LoDico, second Morgan to approve the 2008-2009 proposed budget, motion approved.
New Business:
Township board empowered John Works to sign the EMS and Paramedic Salary agreement.
Motion Works, second Morgan to approve to amend the Peaine Township Zoning Ordinance to include the towers, short-term rentals, and adult sexually oriented businesses, motion approved.
Motion Works, second Morgan to approve the rezoning of John Pacquin property (15-012-015-008-000 from A (Agricultural) to R-2 (Residential), motion approved.
Dust Control was discussed. Beckman's dust control is 38% of calcium chloride and Robert Gillespie's is 26% calcium chloride. The township will start out with Beckman's chloride and then use Gillespie's later in the season.
Treasurer, Tina MOrgan announced that she would not be running for the Treasurer's position. Candidates interested in running for township offices must turn in their nominating petition to the township clerk by 4:00 p.m. on May 13, 2008.
Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico
Motion Works, second Welke to approve the 2/13/2008 minutes, motion approved
Motion LoDico, second Morgan to approve payment of current bills, motion approved.
Proposed budget was reviewed and the only change was to the Beaver Island EMS Budget for the EMS Director's wages.
Supervisor reported that there were fourteen Board of Review protests, and there are usually thirty on average.
Commission on Aging meeting will be held on April 9, 2007 at 4 p.m. Shirley Roloff will be attending.
Annual Meeting and Budget Hearing will be held on March 22, 2008, at 11 a.m.
Meeting adjourned at 7:16 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke
Members absent: Pete LoDico
Motion: Morgan, second Works to approve the 1/10/08 minutes, motion approved
Motion: Morgan, second Welke to approve payment of current bills, motion approved
WHEREAS, Michigan compile Law 41.95 authorizes the township board of Peaine Township to determine the salaries for the offices of supervisor, clerk, treasurer, and trustees for the 2008 fiscal year, by adoption a resolution at least 30 days prior to the township annual meeting, and
WHEREAS, the township board deems that adjustments in the salaries of these elected township officials is warranted in consideration of the increase in the cost of living, now
BE IT RESOLVED, that as of April 1, 2008, the salaries of the township board members shall be as follows:
Supervisor $15,455.09 ($347.48 increase) moved by Morgan, supported by Welke
Clerk $14,559.13 ($328.23 increase), moved by Morgan, supported by Works
Treasurer $14,559.13 ($328.23 increase) moved by Works, supported by Welke
Trustees (2) $5,129.51 ($115.33 increase) moved by Works, supported by Morgan
BE IT ALSO RESOLVED that this resolution shall be submitted to the electors at the annual meeting to be held on March 22, 2008, at which time the electors can modify these amounts. Modifications made by the electors cannot result in a reduction of salary during the official's term of office.
Ayes: Works, Morgan, Welke, Martin
Absent: LoDico
Resolution passed.
MOTION Works, second Morgan to appoint the following committee members:
Board of Review; 2 year terms Joan LaFreniere, Jacque LaFreniere, Arnold Rich
Zoning Board of Appeals; 3 year term William Markey
Trails Committee; 3 year term Terry Saxton, Doug Tilly
Waste Management Committee; 3 year term Darrell Butler
Cemetery Committee; 3 year term Carolyn Works
Medical Center Board; 2 year term Pete LoDico
Planning Commission; 3 year term Paul Welke
RESOLUTION #010208 offered by Works, supported by Morgan to approve the Estoppel Agreement with Global Tower Partners; Ayes: Works, Welke, Morgan, Martin Absent LoDico Resolution passed.
The Planning Commission approved a property split for Terry Scully at Deerwood. A phragmities ordinance is being drafted.
Meeting adjourned at 7:27 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke
Motion: Morgan, second Lodico to approve the 12/12/07 minutes, motion approved
Motion Works, second Morgan to approve the payment of current bills, motion approved
RESOLUTION #010108 offered by Works, and supported by Morgan to adopt the Poverty Guideline Resolution.
Ayes: Welke, Morgan, Works, LoDico, Martin......Resolution passed
Supervisor reported: Gordon Heikka Liability Insurance certificate was received as requested. Tub Grinder Savings Account was opened as requested by the USDA. CCRC snow plowing policy for 'no weekend snow plowing' was discontinue for Beaver Island.
Meeting adjourned at 7:10 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Pete LoDico, Paul Welke
Motion: Morgan, second LoDico to approve the 11/14/07 minutes, motion approved.
Motion: Works, second Morgan to approver the payment of current bills, motion approved.
Motion: LoDico, second Welke to accept Gordon's Auto Clinic Plowing Service snow plowing bid of $87.00 per hour for the Beaver Island Transfer Station and request Gordon to give the Clerk a copy of his liability insurance to have on file and to request that Peaine Township be a rider on his insurance certificate, motion approved. It was also suggested that the snow plowing bid be posted from now on.
Motion: Martin, second Morgan to appoint Kathy Ruis, Betty Scoggin, and Margaret Hoogendoorn to be Election Inspectors for the Presidential Primary Election to be held on January 15, 2008, motion approved.
Letter presented from the Charlevoix County Road Commission stating that there will be no snow plowing on the weekends, unless there is a Life Threatening Medical or Fire emergency. It was suggested that the CCRC give the township a copy of their snow plowing policy. John works stated that individual contractors that helped with last weekend's snow plowing would be paid by the CCRC. Kath Jones suggested that board member should attend the CCRC monthly meetings so that Beaver Island 's concerns are heard, but this effort was tried in the past with no results.
John Works announced that Peaine Township has re-applied for the $77,000.00 USDA grant for the tub grinder, and it has been awarded to Peaine Township . Peaine Township is required to open up a separate bank account to deposit the grant monies into. Motion: works, second Morgan to approve a Peaine Township Tub Grinder Savings Account, motion approved.
A rezoning request by John and Joanne Paquin to rezone their 34 acre parcel of property on the east side of Lake Geneserath in Peaine Township from Agricultural (A) to Single Family Residential (R-2) has been approved by the Peaine Township Planning Commission and the Charlevoix county Planning Commission. Motion: Welke, second LoDico to approve the rezoning of John and Joanne Paquin property from (A) Agricultural to (R-2) Single Family Residential, motion approved.
Meeting adjourned at 7:34 pm
Peaine Township Meeting Minutes, November 14, 2007 at 7 p.m.
Members present: Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico
Members absent: John Works
Meeting called to order by Colleen Martin at 7:00 pm.
Motion: Morgan, second Welke to approve the 10/10/07 minutes, motion approved
Motion: LoDico, second Morgan to approve the payment of current bills, motion approved
Motion to re-approve the zoning amendments presented by the Peaine Township Planning Commission (This motion was needed to be after the Charlevoix County's Planning commission staff report), motion approved.
Don Spencer spoke on behalf of the BIRHC---Request for financial help to purchase Medical Disaster supplies for disasters in case of a major Island emergency, such as, major fires, flu epidemic, plane crash, multi vehicle crash, or a boating accident. Supplies needed would include cots, bedding, pillows and medicines. The Medical Center (BIRHC) could house up to 25 patients. It was suggested that the Old Medical Center basement would be a good location to store these supplies. Motion: Welke, second Morgan to table this matter until a dollar amount can be given on the supplies, motion approved.
Motion Welke, second Morgan to approve Martin Gas & Oil's fuel oil bid for $3.60 per gallon for the 2007-2008 heating season. (November 2007-May 2008), motion approved.
The supervisor wrote a letter of support for the Beaver Island Cultural Arts Association grant request to purchase musical instruments for the young people of Beaver Island.
Motion: Martin, second Morgan to adjourn, motion approved.
Meeting adjourned at 7:26 p.m.
Peaine Township Regular Meeting--October 10, 2007 at 7 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke
Members absent: Pete LoDico
Motion Welke, second Morgan to approve 9/11/07 minutes, motion approved.
Motion Welke, second Morgan to approve payment of current bills, motion approved.
Motion Welke, second Morgan to pay K&M Diversified Contractor for the Beaver Island Transfer Station addition in the amount of $54,822.00, motion approved.
It was suggested that the Planning commission secretarial hours be itemized for future reference.
John Works report that the tub grinder grant for $77,000.00 was declined, and that the Beaver Island Transfer Station will have to get a loan for the total purchase price of $140,000.00 for the tub grinder before December. The Townships will borrow the money from the Charlevoix State Bank with annual loan payments for about 10 years.
The Peaine Township Planning commission has made amendments to the Township Zoning Ordinance. Amendments include Rentals, Towers, and State of Nudity. Motion: Welke, second Morgan to approve the amendments to the Zoning Ordinance, motion approved.
E.W. Marine (Ed Welter) is financing the Communication Towers for the high speed Internet, and would like to proceed with the construction of the tower at the Beaver Island Fire Department substation. The board agrees to allow the construction to begin o the tower. John Works, don Vyse, and two other board members will meet with Ed Welter and decide on the terms of the lease agreement. Our attorney, before board approval, will review the lease agreement.
John Works reported that the Phragmities had been sprayed, and that it takes 3 weeks to see results. It appears that some areas, especially Cables Bay and McCauley's Point still have green left. Brian Mastenbrook will come and do a fly by to look over these areas. It was suggested that a drive by would be more productive. It was also suggested that the public continue to be informed on the spraying results and continued effort.
Paul Welke reported that the Planning Commission had an application from the BI Golf Course for 2 buildings. It was suggested that the planning commission board members receive agendas prior to the meetings.
Meeting adjourned at 7:50 p.m.
Peaine Township Regular meeting--September 12, 2007--7 p.m.
Members present: John Works, Colleen Martin, Christina Morgan, Paul Welke, Pete LoDico
Motion: LoDico, second Welke to approve the 8/8/07 minutes, motion approved.
Motion Morgan, second Works to approve the payment of current bills, motion approved.
Resolution #010907 offered by Morgan, and supported by LoDico; WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to this project.
Yeas: Works, Morgan, Welke, LoDico, Martin
Nays: None
Resolution declared adopted.
The appraisal will be done on the 40-acre parcel owned by Keith Albin. This parcel needs to be purchased so the trees can be cleared for the Runway 9 approach. The state will make an offer to Albin for his property and if a price cannot be negotiated this time, the state will condemn the property and take it. This is a safety issue and needs to be settled!
Resolution #020907 offered by Morgan, and supported by LoDico; WHEREAS the Beaver Island Airport will be awarded funding for the airport Terminal Area Study and Design, the Chairman of the Beaver Island Airport Committee is authorized to sing all contracts, agreements, and approved payments relating to this project.
Yeas: Works, Morgan, Welke, LoDico, Martin
Nays: None
Resolution declared adopted.
Motion: Works, second LoDico to approve the 8.7780 mills for the 2007-2008 tax year, motion approved.
Reports: It was reported that the Phragmities team has arrived on the Island today to do the eradication of the phragmities. Signs will be posted on the property to indicate that the spraying has been done.
Meeting adjourned at 7:35 p.m.