DRAFT MINUTES and Draft Agendas
Beaver Island Human Services Commission
Meeting unapproved minutes
August 19, 2010
Beaver Island Community School
Present: Alice Belfy (Beaver Island Community School), Donna Kubic (Beaver Island Rural Health Center), Pam Grassmick (Peaine Twp), Judi Meister (Food Pantry), and Kathy Tidmore, (St James Twp).
Absent: Adam Richards, (Chair, Health Fair), Steve Finch (Lighthouse School), Bob Tidmore (Am Vets), Lois Williams (Hospice),
1. Call to Order, welcome, and announcements of changes to agenda
Meeting was called to order at 2:05 PM. The June and July meetings were cancelled due to a lack of a quorum.
2. Review and approval of the minutes
Motion to approve the minutes of the May 20 th , meeting (A. Belfy/J. Meister) unanimously approved.
3. Correspondence:
N. Tritsch emailed P. Grassmick in June that N.Tritsch would not be a participating member of the Beaver Island Human Services Commission. Grassmick suggested the Commission should have someone from the County as a representative. Pam will contact J. Messer about N. Tritsch e mail for direction on a replacement.
4. Round table discussion from organizations present.
D. Kubic spoke about the Senior Help Mate Program. A $2,000 grant was received from Char Em United Way to pay a Certified Nurse Aid for services performed in the community to enable senior to stay in their homes. There is an individual who is interested in pursuing a Certified Nurse Aid training program through Grandvue Nursing home. Physical therapy is now available at the Health Center Tuesday and Thursday through the Charlevoix Area Hospital. Larry Hudson will speak at the Senior Luncheon before the Health Fair introducing himself and informing those at the luncheon about the service that is now available. Kubic will try and reschedule the POLST presentation the end of September or in October. J. Meister reported on the offer of an upright freezer which will enable the food pantry to take advantage of people leaving the island and leaving frozen foods. The pantry is well stocked and has had good amount of money from donations. $1,000 donation came from the Ann Arbor food pantry for operating expenses. A. Belfy had no additional comments. K. Tidmore had no additional comments.
5. Beaver Island Human Services Health Fair update.
P. Grassmick reported on the Health Fair which met last Monday. 17 off island organizations will be represented with prizes and numerous hand outs. The COA Senior Picnic will precede the Health Fair with transportation available to senior wanting a ride to the Christian Church. Adam. Richards is doing a great job organizing and delegating responsibilities. J. Boyle indicated the privacy screens built by the lighthouse school are finished.
6. Meeting with Jack Messer, COA on July 26, 2010
Minutes were reviewed from the meeting on July 26 th with Jack Messer, Executive Director of the Commission on Aging. It was suggested to include those who were present at the meeting which included, Jack Gallagher, Peaine Township Supervisor, Martha Lancaster, Executive Director, Char Em United Way (via speaker phone) , Shirley Roloff, County Commissioner, Don Schneider, Under sheriff, Alice Belfy, Beaver Island Community School, Joan Vyse, Patient Advocate, Lisa Lange, Senior Caregiver, Pete LoDico, Peaine Township Trustee, Connie Wojan, President, Beaver Island Rural Health Center, Judy Meister, Food Pantry, Ann Partridge, BI Community Center, Carol Creaser, BI Community Center, Travis Williams, Charlevoix area Deputy, Lois Williams, Munson Hospice Volunteers, Tim Boyko, State Representative candidate, Bud Martin, resident, Sue Solle, Beaver Island Rural Health Center, Donna Kubic, Managing Director, Beaver Island Rural Health Center., Motion to accept minutes with the additional of those present at the meeting. (A. Belfy/K. Tidmore) unanimously approved .
A hierarchy of services provided by the COA was discussed. It was brought up that some of the services might be done by other agencies, thus allowing more funding available for in home services. For example, fitness programs might be done at the school, senior companion by the local churches, and senior computer classes done at the school or community center. Information and referral might be done through the new 211 service. The following were agreed on as an easy consensus as being the most important services by the Commission. If services are to be cut the services below are essential.
• Personal care
• Home delivered meals
• Emergency alert devices
• Adult day care
• Homemaker
• Respite
• Congregate Meals
7. Beaver Island Human Resource Manual update by Judi Meister.
J. Meister reported on the progress of the 211 information packet. E mail addresses will appear in blue ink and phone numbers in red. Agencies on Beaver Island will be in caps. Suggestion was made about the churches printing the copies. A separate booklet could be made with just the Beaver Island agencies and make it a separate handout. The school could possibly hand it to parents.
Motion to have J. Meister pursue contacting Jeff Cashman for the development of a 5 l/2 by 8/12 booklet for 50 copies. (D Kubic/P. Grassmick) unanimously approved. A. Belfy volunteered to help J. Meister and J. Vyse proof read and any editing changes. J. Vyse deserves a huge thank you for all her help with this project. P. Grassmick will approach the Township Supervisors to assist in the printing expense.
8. Status of letter to County Commissioners for COA services.
Motion for Pam to contact the County Commissioner as to the status of the letter. ( J. Meister/A. Belfy) unanimously approved. Pam referred to the HSC August Article. The article describes the meeting with Jack Messer and will be forward to the two local newspapers as well as the township supervisors. Minutes of the meeting can be found on the Charlevoix County website will be added to the article.
9. Next meeting date, adjournment
Motion to cancel regularly scheduled meeting in September due to the Health Fair being on the same day. (J Meister, A. Belfy) unanimously approved . Next scheduled meeting will be October 21 th.
Motion to adjourn the meeting at 3:25 PM (D. Kubic/A. Belfy) unanimously approved.
Respectfully submitted
Donna Kubic, Secretary
Beaver Island Human Services Commission
Draft Agenda
August 19, 2010 at 2 p.m.
Beaver Island Community School
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
1. Call to Order, welcome, and announcements of changes to agenda
2. Review and approval of the minutes *
3. Correspondence:
Nancy Tritsch's e-mail from June*
4. Round table discussion from organizations present.
5. Beaver Island Human Services Health Fair update by Adam Richards.
6. Meeting with Jack Messer, COA on July 26, 2010
7. Beaver Island Human Resource Manual update by Judi Meister.
8. Status of letter to County Commissioners for COA services.
9. Next meeting date, adjournment *
*Denotes action required
Draft Agenda
June 17, 2010 at 2 p.m.
Beaver Island Community School
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
1. Call to Order, welcome, and announcements of changes to agenda
2. Review and approval of the minutes *
3. Correspondence:
Nancy Tritsch's e-mail
4. Round table discussion from organizations present.
5. Beaver Island Human Resource Manual update by Judi Meister.
6. Beaver Island Human Services Health Fair update by Adam Richards.
7. POLST presentation, June 22-Donna Kubic
8. Update regarding the Coordinating Body of Emmett and Charlevoix County Service Agencies from May, 2010 meeting at NMCC. Belfy and Kubic
9. Hospice Training, June 21-Lois Williams.
10. Senior Dinner and Survey response-Kathy Tidmore
11. Summer Non-Census Questionnaire concerning Human Services.*
12. Status of letter to County Commissioners for COA services.
14. Next meeting date, adjournment *
*Denotes action required
Meeting unapproved Minutes
May 20, 2010
Beaver Island Community School
Present: Alice Belfy (Beaver Island Community School), Donna Kubic (Beaver Island Rural Health Center), and Pam Grassmick (Peaine Twp), Kathy Tidmore, (St James Twp), Bob Tidmore (Am Vets), Lois Williams (Hospice),
Absent: Adam Richards, (Chair, Health Fair), Judi Meister (Food Pantry), Nancy Tritsch (Commission on Aging), and Steve Finch (Lighthouse School), Bob
1. Call to Order, Welcome, and Announcements of changes to Agenda
Meeting was called to order by Chair P. Grassmick at 2:00 PM. No changes to the agenda.
2. Review and approval of minutes
Motion to approve minutes as presented (K. Tidmore/A. Belfy) unanimously approved.
• Correspondence
• Letter to new COA Director: Jack Messer
P. Grassmick reviewed the letter to Jack Messer introducing the commission and congratulating him on his new position with the Commission on Aging.
• P.O.L.S.T. Presentation Cancellation
The POLST presentation will be rescheduled. D. Kubic will check with the providers at the Health Center and decide on a date to be held in the Community Room at the Health Center.
4. Round table discussion from the organizations present
B. Tidmore talked about the Red Cross grant to fund driver volunteer groups to drive veterans to appointments. This did not fit into helping Veterans on the island.
Belfy attended a homeless liaison meeting. A. Belfy talked about the definition of “homeless” which can mean not having adequate heat, adequate housing, or if the electricity is being turned off every couple of months, or going without heat.
Kubic reported on a “Jump start to wellness: program at the Medical Center. For $25.00 a resident will be able to receive a cholesterol, anemia, and, diabetic screening, a baseline ECG and blood pressure check. No insurance will be billed. People with a high deductible or with no insurance are welcome to participate. D. Kubic met with Chris Krajewski of the Domestic Abuse and Sexual Assault Program Director. Chris will attend the Health Fair in September. The Health Center received a $250.00 check from Stoney Acres Grill for a fund raiser the first day after smoking was banned in public buildings. The Health Center will be starting a “Good Samaritan Fund”. Dr. Wartinger, Urologist from the University of Michigan, will again be conducting a day of men's screening day for prostate cancer. Dr Cotter, dermatologist treated 29 patients his first time on the island. A cancer support group has been formed and through the telehealth at the Clinic, they are able to connect with Charlevoix's Cancer support group. The newly formed island group indicated this was a valuable resource with good information. The Health Center will have an open house at on May 30 th to show off telemedicine equipment. A grant was awarded from Char-Em United Way for $2,000 to allow a “Senior Help Mate” to be hired. Kubic also spoke with the Catholic Human Services organization that has a senior volunteer program which could be initiated here. The volunteer would have to be 55 or older and be low income. The Catholic Human Services would pay that person a minimal amount plus mileage, and would allow up to 20 hours a week. They would come over and train the volunteers. L. Williams reported for Hospice, they have purchased a new wheelchair for their lending closet. K. Tidmore had nothing to report at this time.
5. Beaver Island Human Resource Manual update by Judy Meister
P. Grassmick reported the human resource manual is putting on finishing touches and may be completed by the next meeting and ready for publication.
6. Beaver Island Human Services Health Fair update by Adam Richards
A. Belfy reported A. Richards at the next meeting of the Health Fair steering committee will begin putting together packets to be distributed to off island agencies coming to the Health Fair.
7. Day of Caring
D. Kubic informed the committee of a “Day of Caring” organized by Char-Em United Way.
It is an opportunity for people in the community to get involved and volunteer their time to complete projects that area non profits just don't have the staff, time or the funds to complete without help. The project is posted on their volunteer connections website and the more detailed and fun you make your project sound the more attention it will attract. . It is a free resource to citizens and agencies looking for another recruitment tool. Kubic will find out what projects were done last year and inform the committee.
8. Update regarding the Coordinating Body of Emmett and Charlevoix County Service Agencies from April 28, 2010 meeting at NMCC
A. Belfy, D. Kubic and P. Grassmick joined the Coordinating Body of Emmett and Charlevoix County Service Agencies meeting. A nominating committee is being formed to review their membership and bylaws. The group sends out their minutes to the Commission and are always very gracious when our committee is on the phone.
9. Discussion concerning pursuing a Human Services position for Beaver Island
Discussion regarding pursuing a Human Resource individual for Beaver Island was tabled until the Coordinating Body of Emmett and Charlevoix County Service Agencies membership changes have been established.
10. Update By-laws to reflect the change in name: Charlevoix County Commission on Aging
P. Grassmick indicated the Human Services Bylaws have been updated. The Council on Aging has been changed to the Commission on Aging. The updated Bylaws were signed and D. Kubic will then forward to the township clerks. Motion to change the Council on Aging to the Commission on Aging (L. Williams/A. Belfy) approved.
11. Poverty 101 attendance at Boyne Mountain
P Grassmick attended the Poverty 101 at Boyne Mountain which was geared toward the Coordinating Body of Emmett and Charlevoix County Service Agencies, rather than the needy.
12. Non-Census Questionnaire concerning Human Services *
B. Tidmore mentioned using the Monkey Survey for the non-census questionnaire concerning Human Services. Discussion regarding calling people, putting it on the website as a Monkey Survey and passing it out at the senior dinner at the community center was had. B. Tidmore will work on the Monkey Survey. Targeting non year round residents was discussed. P. Grassmick will revise the survey adding year round or seasonal to the survey, and also which township they reside in.
13 . Discussion on topics for distribution to the media from HSC.
P. Grassmick and D. Kubic will work on the article for the media.
14. Letter to County Commissioners for COA services
P. Grassmick passed around a letter from the Commission on Aging and asked to look at the last sentence. For the last three years it has been identified that a replacement for Pam Nicholas was needed. Grassmick spoke with Mr. Messer as a daughter of a senior receiving care and Mr. Messer was unable to offer any alternatives to the lack of care for the elderly during Pam's vacation/absences. Mr. Messer indicated that for the size of the community Beaver Island is getting a disproportionate amount of funding. Both township supervisors will be contacted for their support of contacting the County Commissioners. Grassmick will then develop a letter to the County Commissioners to be approved by the Human Services Commission and then forward to the two Township Supervisors for their signatures, voicing concerns. There was u nanimous support of a letter to be sent to the County Commissioners updating them on this continuing problem by the commission members.
15. Next meeting date and time
June 17, 2010, at 2:00 PM Beaver Island Community School
16. Adjournment
Motion to adjourn meeting adjourned at 3:15 PM (L. Williams, K. Tidmore) unanimously approved.
Respectfully submitted
Donna Kubic, Secretary 5/26/2010
Meeting Unapproved Minutes
Beaver Island Human Services Commission
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
1. Call to Order, welcome, and announcements of changes to agenda
2. Review and approval of the minutes *
3. Correspondence:
Letter to new COA director: Jack Messer
P.O.L.S.T Presentation Cancellation
4. Round table discussion from organizations present.
5. Beaver Island Human Resource Manual update by Judi Meister.
6. Beaver Island Human Services Health Fair update by Adam Richards. *
7. Day of Caring-Donna Kubic
8. Update regarding the Coordinating Body of Emmett and Charlevoix County Service Agencies from April 28, 2010 meeting at NMCC.
9. Discussion concerning pursuing a Human Services position for Beaver Island.*
10. Update By-laws to reflect the change in name: Charlevoix County Commission on Aging.*
11. Poverty 101 attendance at Boyne Mountain.
12. Non-Census Questionnaire concerning Human Services.*
13. Discussion on topics for distribution to the media from HSC.
14. Letter to County Commissioners for COA services*
15. Next meeting date, adjournment * *Denotes action required
April 15, 2010
Present: Alice Belfy (Beaver Island Community School), Donna Kubic (Beaver Island Rural Health Center), and Pam Grassmick (Peaine Twp), Judi Meister (Food Pantry)
Absent: Adam Richards, (Chair, Health Fair), Kathy Tidmore, (St James Twp), Nancy Tritsch (Commission on Aging), and Steve Finch (Lighthouse School), Bob Tidmore (Am Vets), Lois Williams (Hospice),
1. Call to Order, Welcome, and Announcements of changes to Agenda
Meeting was called to order by Chair P. Grassmick at 2:00 PM. Members welcomed Pam Moxham in attendance. No changes to the agenda.
2. Review and approval of minutes
Motion to approve minutes as presented (J. Meister/A. Belfy) unanimously approved.
• Correspondence
• Correspondence: COA Director, David Emmel's e mail
David Emmel contacted D. Kubic to suggest a few minor changes in the BI Human Services Commission's bylaws. The reference to the Council on Aging needs to be changed to the Commission on Aging. Mr. Emmel suggested including a conflict of interest statement. D. Kubic to e mail P. Grassmick some verbiage on that. D. Emmel mentioned Nancy Tritsch's term should coincide with the County Commission term limit. It was stressed that there needs to be island representative on the COA board. P. Grassmick will write letter to Jack Messer requesting the island have a representative on the COA and what would be Mr. Messer's input on Mr. Emmel's suggestions.
• Notice of new COA director
Jack Messer, the new COA Director visited the island to attend a Beaver Island Fire Department dinner. Connie Wojan represented the BIRHC and attended a meeting at the Community Center with Mr. Messer. It was agreed a letter to introduce the BI Human services Commission and congratulating Mr. Messer to his new position was in order. D. Kubic had an opportunity to introduce herself to Mr. Messer at the COA office at which time he indicated he would again be visiting the island.
• P.O.L.S.T. Presentation
D. Kubic spoke of the POLST presentation of which she has the power point. Mary Robinson will come over and do a presentation for community, EMS, the Health Center, and Hospice, D. Kubic will check into the Peaine twp hall for the presentation.
4. Round table discussion from the organizations present
J. Meister spoke about the food pantry. The sign is up, compliments of Bob and Betty Hudgins. May 15 th there will be an open house for the food pantry and an informational flyer will be passed out. Donations have also come in for pet food. J. Meister indicated Holy Cross Church has been very generous in their support. D. Kubic appeared before the Char Em United Way panel for grant monies to hire a Senior Help Mate. She also met with Bob Gorkiewicz, the Manager of the Physical Department at Charlevoix Hospital to see if they may provide services on the island. D. Kubic reported the conversation was very positive. It would depend on if it was financially beneficial to the hospital. Bob Gorkiewicz indicated he believed Beaver Island should be a satellite.
5. Beaver Island Human Resource Manual update by Judy Meister
J. Meister talked about the Beaver Island Human Resource Manual being worked on with Joan Vyse. Forms have been distributed to various organizations asking for data for the Beaver Island Directory. J. Meister distributed a directory listing compiled by “211” in Traverse City. It was decided listing the organizations in categories vs. alphabetical made it easier to find what someone may be looking for. J. Meister thought a 3 ring binder at various locations and then stapled copies for a hand out would work well. A. Belfy indicated this would be something the school might pass out to new families moving to the island, or at the hotels, and cabin rentals. There could also be a Chamber of Commerce web link, a Township web link and Medical Center link. It will be a great resource for the island when completed.
6. Beaver Island Human Services Health Fair update by Adam Richards
P. Grassmick gave an update on the Health Fair. Eight committee people were in attendance. Things are falling in place. Those who attended the meeting were given organizations to contact. It was thought to be of benefit to send the information to the Coordinating Body of Emmett and Charlevoix County Service Agencies Human Services Body to get everybody thinking about the Health Fair.
7. Response to township's Annual Meeting from HSC presentation – Tidmore's
In their absence, P. Grassmick reported the Tidmore's presentation of the B I Human Service Commission went well with both Peaine and St. James Townships.
8. Update regarding the Coordinating Body of Emmett and Charlevoix County Service Agencies – Alice Belfy and Donna Kubic
A. Belfy and D. Kubic reported on the Coordinating Body of Emmett and Charlevoix County Service Agencies meeting. None of the material presented was of value to the Commission. It was suggested taking turns to attend meetings in the future.
9. Discussion concerning pursuing a Human Services position for Beaver Island
Discussion pursuing a Human Services Resource person as P. Grassmick indicated a few months have passed since the draft was sent out describing the Coordinator Position. After much discussion it was decided to invite Linda Yaroch to help brainstorm about the position and maybe ask the Coordinating Body of Emmett and Charlevoix County Service Agencies to see if they might have a grant writer who would take on the task of finding grant monies to fund this position
10. Non-Census Questionnaire concerning Human Services
Suggestions were presented regarding the questions asked in the non census questionnaire prepared by P. Grassmick. The census questionnaire will be updated using those suggestions.
J. Meister‘s article on “Introducing the Beaver Island Services Commission” has been sent to the local newspapers and websites. All the members agreed it was well written.
11. Next meeting date and time
May 20, 2010, at 2:00 PM Beaver Island Community School
12: Adjournment
Motion to adjourn meeting adjourned at 3:20 PM (Kubic, Grassmick) unanimously approved.
Respectfully submitted, Donna Kubic, Secretary 4/19/2010
Draft Agenda
April 15, 2010 at 2 p.m.
Beaver Island Community School
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
1. Call to Order, welcome, and announcements of changes to agenda
2. Review and approval of the minutes *
3. Correspondence: COA Director, David Emmel's e-mail *
Notice of new COA director: Jack Messer
P.O.L.S.T Presentation
4. Round table discussion from organizations present.
5. Beaver Island Human Resource Manual update by Judi Meister.
6. Beaver Island Human Services Health Fair update by Adam Richards. *
7. Response to township's Annual Meeting from HSC presentation.-Tidmores
8. Update regarding the Coordinating Body of Emmett and Charlevoix County Service Agencies-Alice Belfy and Donna Kubic
9. Discussion concerning pursuing a Human Services position for Beaver Island.*
10. Poverty Reduction Program-Judi Meister
11. Non-Census Questionnaire concerning Human Services.*
12. Discussion on topics for distribution to the media from HSC.
13. Next meeting date and time
14. Adjournment *
*Denotes action required
March 18, 2010
Beaver Island Community School
Present: Alice Belfy (Beaver Island Community School), Donna Kubic (Beaver Island Rural Health Center), and Pam Grassmick (Peaine Twp), Judi Meister (Food Pantry), Adam Richards, (Chair, Health Fair), Kathy Tidmore, (St James Twp).
Absent: Nancy Tritsch (Commission on Aging), and Steve Finch (Lighthouse School), Bob Tidmore (Am Vets), Lois Williams (Hospice),
1. Call to Order
Meeting was called to order by Chair P. Grassmick at 2:00 PM. #6 will be moved up to #5 as
A. Richards has another commitment.
2. Review of the minutes
#4 Round Table discussion from organizations present change panty to pantry . Motion to approve minutes with correction (J. Meister/A. Belfy) unanimously approved.
• Correspondence
No correspondence
4. Round table discussion from the organizations present
Peaine and St James have approved change to resolution requesting the following:
D. The Commissioners shall meet and select additional organizations as indicated by community need by a 2/3 vote.
K. Tidmore reported on the Weatherization Program. Pre inspections have been done on nine homes. The project has $50,000 to spend. Talked about inviting Chuck Riley to participate in the Health Fair. Discussion was had regarding doing a censes. It was suggested to call people in June and ask the questions on the survey over the phone. P. Grassmick and K. Tidmore volunteered to develop a questionnaire. A. Richards and J. Meister will assist in making phone calls. The questionnaire will be brought back to the Commission for the April meeting.
J. Meister reported the Saturday before Easter twelve food baskets will be delivered to families. Tuck in the baskets will be the form to let the recipients know what the eligibility requirements are. The food pantry shelves are finished and there is a lot of food on the shelves. Bob Hudgins has generously offered to make a sign. There will be an open house to educate the community.
D Kubic reported that due to the visit with the agencies in Charlevoix, extra insurance for an islander will be available to pay medical bills. A discussion has been had with the physical therapy department at Charlevoix Area Hospital and has opened communication and looks promising. Donna will appear before the Char Em board requesting monies in mid April in Petoskey for monies to develop additional senior services. That person would coordinate a volunteer program to help, and to look for another source of funding to keep the services up and running.
5. Beaver island Human Services Health Fair update by Adam Richards.
A. Richards reported on the update for the Health Fair to take place September 16 th at the Fellowship hall. Discussion was had as to what hours should the fair take place. It was decided that 2 PM to 8 PM would be ample time and allow most working people to attend. Brandi Wolf of the Human Services Coordinating Body would be asked to send out a notice to organizations in that agency. It was suggested a mini Project Connect might be included and Shirley Gillespie would be the contact person.
6. Beaver Island Human Resource Manual update by Judy Meister.
J. Meister has been in touch with the 211 Community Research Coordinator in Traverse City.
A 45 pages directory for Charlevoix County was e mailed to J. Meister. Under each entry are contact names, phone numbers and descriptions of each agency. This document will include all Beaver Island organizations. J. Meister has forms needed to fill out to be included in the directory, which she will have as a prototype at the April meeting. A discussion was had as to what other organizations should be included in the directory. Beaver Island Human Service Commission should be listed as well as a contact person. Several organizations were suggested
7. Discussion and approval of goals by Alice Belfy.
A. Belfy reported on the minor additions and changes to the original goals which were listed on the previous meeting minutes. Motion to accept goals with corrections (K. Tidmore/J. Meister ) unanimously approved.
D. Kubic mentioned she will organize a fives wishes seminar when more island residents are back for the summer will follow up on the POLST power point. J. Meister volunteered to write an article introducing the Commission to the community. D. Kubic will include B I Human Services information on the BIRHC website, which is currently under construction.
8. Update regarding teleconference with the Coordinating Body of Emmett and Charlevoix County Service Agencies.
Teleconference – minutes from teleconference next meeting March 24 th at 9:00 have been distributed to the Commission members.
9. Annual presentation to Township boards and update on notice to Townships regarding revisions to Resolution for inclusion of additional organizations.
Annual presentation – March 27 th 11:00 AM Peaine Twp and 2:00 PM – K. Tidmore will give a report for the St James Twp board and B. Tidmore for the Peaine Twp Board. Both township boards have the written information which was distributed at the last township meeting.
10. Next meeting date and time
April 15, 2010, 2:00 PM Beaver Island Community School.
11: Adjournment
Motion to adjourn meeting adjourned at 3:20 PM (Kubic, Grassmick) unanimously approved.
Respectfully submitted, Donna Kubic, Secretary 3/25/2010
Draft Agenda
March 18, 2010 at 2 p.m.
Beaver Island Community School
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
1. Call to Order, welcome, and announcements of changes to agenda
2. Review and approval of the minutes *
3. Correspondence:
4. Round table discussion from organizations present.
5. Beaver Island Human Resource Manual update by Judi Meister.
6. Beaver Island Human Services Health Fair update by Adam Richards. *
7. Discussion and approval of goals by Alice Belfy. *
8. Update regarding tele-conference with the Coordinating Body of Emmett and Charlevoix County Service Agencies.
9. Annual presentation to Township Boards and update on notice to Townships regarding revisions to Resolution for inclusion of additional organizations.
10. Next meeting date and time
11. Adjournment *
*Denotes action required
Beaver Island Human Services Commission
Action Items, September 2009-March 2010
Action Status
• Commissioners reviewed Open Meeting and HIPPA rules Completed
• Mission Statement Completed
• By-laws Developed Completed
• Townships changes to Resolution In-Progress
• Meister's participation in “Day of Poverty” +report Completed
• Grassmick's attendance at Michigan League for Human Services Completed
• On-going dialogue with COA, David Emmel In-Progress
• Weatherization Program In-Progress
• HSC Goals Statement-Draft to be adopted March Completed
• Presentation of Youth Build Program Completed
• Resource Manual of Human Services for residents and visitors In-Progress
• Human Services Health Fair 2010 In-Progress
• Developed 2010 Schedule for HSC Completed
• Meeting in Charlevoix with Charleviox County Service Agencies+report Completed
• Continued resolution of service gaps to Beaver Island community In-Progress
• Participation with the Emmett-Charlevoix Human Service Commission Completed at the February 24th meeting.
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
Draft : Beaver Island Human Services Commission Goals : 3/2010
• Build collaborative partnerships to foster physical, social, emotional, or spiritual well-being of residents and visitors.
Support and promote partnership organizations
Identify local, county, state, federal organizations that service human needs of our area.
Promote opportunities for interaction of the community with Charlevoix County agencies.
Participate in the Human Services Coordinating Body of Emmet and Charlevoix Counties.
Support services that value diversity, foster self-sufficiency, treat people with dignity, and address issues of safety for all age groups.
Engage in actions that support the continuum of comprehensive human services to individuals on Beaver Island.
• Implement structure to coordinate information access of services for community use.
Create a user-friendly listing of human services agencies for use by public
Assist with procuring funding for a Human Services Coordinator for Beaver Island.
Identify gaps in services/information and implement resolution strategies
Publish a monthly frequently asked questions and answers to the media regarding human or health services as directed by the board.
Goals to be reviewed annually in March and the review documented.
• Support the economic vitality of our community by ensuring services are available and accessible
Reinforce the beliefs shared throughout the commission about effectiveness of partnership organizations, and respect the needs of the client population inhibited by any geographical limitations.
Ensure that demographic trends to our community are identified on a local and county level.
Identify funding mechanisms to aid the community in providing services that are expedient and efficient.
Increase the percentage of households who understand eligibility of human services.
Beaver Island Community School
Present: Judi Meister (Food Pantry), Donna Kubic (BIRHC), Alice Belfy (BICS), and Pam Grassmick (Peaine), Bob Tidmore (Am Vets) Kathy Tidmore (St. James)
Absent: Lois Williams (Hospice), Nancy Tritsch (COA), and Steve Finch ( Lighthouse School ),
Guest: Adam Richards
• Call to Order
Meeting was called to order by Chair P. Grassmick at 2:00 PM.
• Review of the minutes
Motion to accept the minutes of the January 21 2010 meeting were accepted with correction (J. Meister/D. Kubic) approved unanimously.
3. Correspondence: Adam Richards
Adam Richards has graciously volunteered to be the chair person for the upcoming Health Fair.
• Round Table discussion from organizations present
Kubic reported that she had applied for a grant from Char Em United Way that would provide senior services, as services are very limited on the island. Kubic will request BIRHC board approval at the next board meeting. Her letter of intent was accepted with a request to present a full application. The Health Center would manage the services and the employee. Dr. Murray Cotter, dermatologist will be coming to the island to start seeing patients April 23rd . He will come once a month or once every two months depending on the need. J. Meister reported on food panty signs up going up on the building. They are just about all moved over, Mike Bailey is to begin building shelves. B. Tidmore reported on the weatherization program. Chuck Riley is on a project right now, but will be giving Beaver Island his full attention soon. 5 houses were initially approved for the completion of the weatherization work.
• Beaver Island Human Resource Manual update by Judi Meister
Meister reported on the Human Resource manual, Joan Vyse is working on it and has a draft copy. Information included is from the health department and community action agency. Vyse has several phone calls out for additional information from various agencies. Manistee County has a 211 number which will direct you to the right place to seek information. Vyse is trying to get this information in a hard copy instead of trying to reinvent the wheel.
• Goals presentation by Alice Belfy
Belfy distributed a draft of the goals from October which were consolidated into statement goals with action items using the original list. A few minor additions/corrections were made:
Identify local, county, state, federal organizations that service human needs of our area.
Participate in the Human Services Coordinating Body of Charlevoix Emmet and Charlevoix Counties
Engage in actions that support the continuum of comprehensive human service s to individuals on Beaver Island .
Create and promote a user-friendly listing of human services agencies for use by public
A separate goal is to review the list of human services for use by the public annually.
Motion to wait until the next meeting to adopt the goals. (P.Grassmick/B. Tidmore) unanimously approved.
Discussion was had on frequently asked questions and doing the questions on a monthly basis for the media. The Commission should develop both a friendly manual and an ongoing frequently asked questions list as they are really two different things. It was suggested to make the questions a part of the minutes so we have a record. Discussion about an area on the website where all questions could be compiled. A small ad could be used in the island publications with a question and answer each month. The Peaine Township website is not used by the public.
Bob Tidmore will investigate doing a mailing for get a feel for the census for summer people.
7. Update regarding meeting with Charlevoix County Services Agency
A synopsis of discussion at the January 22 meeting in Charlevoix was sent to the agencies members who attended the meeting. At the meeting the Commission indicated, within two weeks the agencies present would have a letter detailing what was said and what the gaps were.
A copy of the letter (attached) making the correspondence a part of the minutes. Discussion was had whether this should be an article in the media; this is what services the commission is working on or not. An article could be sent to the media mentioning 4 people went over and talk to several agencies in an attempt to secure more services for Beaver Island .
There will be a teleconference phone meeting February 24 th at the Health Center , with the Human Services Coordinating Body of Emmet and Charlevoix Counties . Brandi Wolf, Northwest Michigan Community Action Agency, Inc .is coordinating the phone conference. Brandi has given HSCB information about the commission and what we discussed at the January 22 nd meeting in Charlevoix. The Commission has been asked to present a five minute blurb telling about ourselves and what our needs are. This group helps write grants for various services. Judy will e mail the members thoughts on what should go into the papers.
• Beaver Island Human Services Health Fair
P. Grasmick furnished A. Richards information from the previous Health Fair. Joe Moore has offered to assist with publicity, Deb Plastrik and Pam Moxham have also offered their services. Grassmick turned over material for the Health Fair several years ago that was held at the school. Richards is to put something on the Beaver Island forum and Joe Moore's site to announce the date. Richards will be soliciting help and will be the contact person. Next meeting we can weed through some of the questions.
Belfy will do a forum announcement. Commission members will be asked for input before posting anything. The posting will be from the group and not any individuals.
• Update on notice to Townships regarding revisions to Resolution for inclusion of additional organizations.
Update notice on resolution, was sent to both townships. K. Tidmore will follow up with St. James and Grassmick with Peaine.
• Next meeting date and time
March 18th , 2010 at 2:00 PM
11 Adjournment
Motion to adjourn at 3:10 PM (Kubic/Meister) unanimously approved
Respectfully submitted, Donna Kubic, Secretary 2/24//2010
Beaver Island Human Services Commission
Draft Agenda
February 18, 2010 at 2 p.m.
Beaver Island Community School
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
1. Call to Order, welcome, and announcements of changes to agenda
2. Review and approval of the minutes *
3. Correspondence: Adam Richards
4. Round table discussion from organizations present
5. Beaver Island Human Resource Manual update by Judi Meister
6. Goals presentation by Alice Belfy *
7. Update regarding meeting with Charlevoix County Service Agencies
8. Beaver Island Human Services Health Fair *
9. Update on notice to Townships regarding revisions to Resolution for inclusion of additional organizations.
10. Next meeting date and time
11. Adjournment *
Beaver Island Human Services and Health Fair
Master Planning DRAFT List for Fall 2010
• Publicity and Photos Joe Moore
2. Development of HF/HS Program
• Contact agencies/organizations for participation
• Information for participants regarding travel, housing, and food
• Develop station sites and map
• Contact for free-bees, prizes and food for participating agencies
• Set-up Assistance
• Volunteers to help with pick-ups, stations, and greeting area
• Evaluation Sheet
• Clean-up
• Post event de-briefing meeting-what worked, needed changes, etc.
• ? Faxes, e-mails, and mail be sent to BICS c/o Alice Belfy?
BEAVER ISLAND HUMAN SERVICES COMMISSION
Beaver Island Human Services Commission DRAFT
January 21, 2010 at 2 p.m.
Beaver Island Community School
Present: Judi Meister (Food Pantry), Donna Kubic (Beaver Island Rural Health Center), Alice Belfy (Beaver Island Community School), and Pam Grassmick (Peaine Twp) Lois Williams (Hospice),
Absent: Nancy Tritsch (Commission OnAging), and Steve Finch (Lighthouse School), Bob Tidmore (Am Vets)
1. Call to Order
Meeting was called to order by Chair P. Grassmick at 2:00 PM.
2. Review of the minutes
#3 Welcome to new member Robert Tidmore who indicated he did represent Am Vets but would relay information to the Am vet auxiliary group. Section 3 a. of the bylaws change to give a report annually The Chairperson will prepare a formal report to be presented to the two annually townships at their Annual Meeting and shall keep the townships informed as to the activities of the Commission.
Motion to accept the minutes of the November 19, 2009 meeting were accepted with corrections (Meister/Kubic) approved unanimously.
3. Correspondence
J. Vyse will be unable to finish out her three year term. P. Grassmick has been in contact with Supervisor, R. Speck. The opening will be posted for a St. James representative to join the commission. Motion to accept resignation with regret of Joan Vyse (P. Grassmick/A. Belfy) unanimously approved .
• Presentation by Lisa Anderson, Youth Build Program
L. Anderson reported on the Youth Build Program. These young adults will finish their high school requirements, learn the construction trade and part of that is will be working on a housing project for someone with a low income or homeless. They have partnered with the Beaver Island Development Corp. L. Anderson welcomed any suggestion for projects that serve local residents and would welcome hearing about them. Construction trade instructor Dan was also present. Steve Finch is the site coordinator and is also a contact person.
5. Round table discussion from the organizations present
A. Belfy reported on two programs. One is the Life Line assistance program in which low income families would be eligible for a reduced phone bill each month. Also A. Belfy is the homeless liaison. The definition of homeless is very broad – a person could be living with an aunt or uncle. Lack of regular adequate housing, no heat, or no electricity, those individuals can be considered homeless. Money is available for homeless students. A. Belfy encouraged members of the commission to let her know of any needs. Monies are for school age children. If the home the child is living in has their electric turned off, that child would be eligible.
J. Meister complimented the Beaver Beacon publication for the article on the food pantry. She reported on a balance of a bill paid at McDonough's so a person could purchase medications. A person should take advantage of the food pantry so their grocery money could pay other expenses.
D. Kubic mentioned the care providers at the Health Center can assist residents with applying for assistance with paying for their medications through pharmaceutical companies. Patient advocates are important especially for the elderly. L. Williams talked about the need for additional hospice members. She would contact Munson's volunteer coordinator to try and recruit more help.
6. Discuss strategy to complete priority goals.
a. Resource Manual of Human Services for residents and visitors
P. Grassmick indicated the need to work on a research manual. In February there will be interaction between the Human Services Coordinating Body of Emmet and Charlevoix Counties and BI Human Services Commission at which time more information will be available. J. Meister volunteered to chair compiling the manual.
b. Fall Human Services Health Fair
A. Belfy checked into dates available for the Health Fair. Dates will be talked about after the meeting with several agencies tomorrow in Charlevoix. Will need someone to chair the event. Volunteers need to be solicited. Chair Grassmick indicated we will wait until other members are present to see if anyone would volunteer to chair the Health Fair. Table appointing a chair for the health fair until the next meeting.
c. Development of long term goal statements/plan
Goals that were taken from the first meeting of the commission which can be found on the Peaine.org website. These goals need to be consolidated down into three goals statements with action items listed below them. This task should take two meetings. A. Belfy volunteered to work on that task.
7. Update regarding meeting with Charlevoix County Services Agency
P. Grassmick will chair the meeting November 22 in Charlevoix . John Stephenson from NWMCAA Shirley Roloff, Shirley Gillespie...Charlevoix Department of Human Services, David Emmel,, COA, , Brandi Wolf (Human Services Coordinating Council), Lynda Bockstahler, Home Care and Aging Services, Health Department, Scott Kendzierski or Larry Levengood, Environmental Health, Linda Yaroch, Health Department will be among those attending. Beaver Island has not had a lot of contact with these agencies.
8. Notice of 2010 Commission meeting schedules
Motion to meet on the third Thursday of the month at 2:00 PM at the Beaver Island Community School. (Belfy/Meister) unanimously approved .
9. Notice to Townships regarding revisions to Resolution for inclusion of additional organizations.
Chair P. Grassmick will approach the townships with a change in the resolution establishing a Beaver island Human Services Commission. Motion to remove 1c and 1d and replace with
Other such organizations desiring membership in the commission may do so by submitting a letter on behalf of their organization. Members will be added with a 2/3 vote of the exiting members. (A. Belfy/D. Kubic) unanimously approved.
10. Next meeting date and time
February 18, 2010, 2:00 PM
11: Adjournment -- Motion to adjourn meeting adjourned at 2:20 PM (Kubic, Grassmick) unanimously approved.
Respectfully submitted, Donna Kubic, Secretary 1/26/2010
Beaver Island Community School
The Human Services Commission is a collaboration of organizations that advocates for the emotional and physical needs of island residents and visitors of all ages.
7. Update regarding meeting with Charlevoix County Service Agencies
9. Notice to Townships regarding revisions to Resolution for inclusion of additional
Organizations. *
10. Next meeting date and time
• Adjournment *
*Denotes action required
PRESENT; Pam Grassmick, Judy Meister, Joan Vyse
ABSENT: Nancy Tritsch (CoA), Lois Williams (Hospice), Steve Finch ( Lighthouse School ). EXCUSED: Donna Kubic (BIRHC), Alice Belfy (BICS)
GUEST: Robert Tidmore
1. CALL to ORDER: 2:05 p.m. APPOINTED: Acting secretary Joan Vyse
2. Adoption of corrected minutes: No. 3 “Jayne” replaces “Jane”. No. 4 added words “and visitors”. MOTION J.Meister, 2nd J.Vyse UNAMIOUS
3. Welcome to new member Robert Tidmore representing AM Vets. J.Vyse questioned if he also represents AM Vets Auxiliary. “No”
4. ROUND TABLE DISCUSSIONS:
a. Mission Statement: J. Vyse suggested eliminating word “service” because it is too limiting. MOTION J.Vyse, R. Tidmore UNAMIOUS.
b. Short term goal: J. Vyse suggested 3 month goal to make up lists of services available: eliminate overlapping services; call first for permission to use; eliminating time wasted getting services; different county agencies services. Final list at BIRHC, School, Library, Churches
c. J. Meister Food Pantry: 14 dinners for Thanksgiving dinner, New criteria for income levels for use of pantry.
d. R. Tidmore: Auxiliary buying gifts for Christmas party.
e. P. Grassmick: Should partner with Charlevoix County for Services; Including but not limited to Health Department, Hospice training, free paps, NW Community Action- will meet with them after holidays for more interaction. Problem- no coordination of services in county. Spring Health Care Summit scheduled for spring, try to attend get ideas for scheduling one on Beaver Island for Fall 2010.
5. Discussion of HRC BY LAWS:
SECTIONS
Mission Statement: (see 4 a)
2. a ADD “ Lighthouse School ” to participating organizations
2. b ADD “Terms of” members; OMIT “so that one term is up
each year”.
3. 1 st line OMIT ( odd number of years or yearly )”
3. b Sixth line REPLACE “least once” with “annual meeting”
3. c Ninth line REPLACE “coordinate the posting of
minutes”with “submit the minutes”.
6. Fourth line ADD “ship” to members.
7. Fourth line ADD commas after government and non-
governmental; “donated funds” after non-governmental.
OMIT “of”
7. Fifth line OMIT “organizations”.
7. Seventh line ADD “at annual meeting” after townships.
6. Further agenda items postponed to next meeting.
7. Scheduled December meeting cancelled.
8. Adjourned at 3:30 p.m.
NEXT MEETING JANUARY 21, 2010 AT 2 P.M. BI COMM SCHOOL
Submitted by acting secretary Joan Vyse