BEAVER ISLAND TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS MEETING
BEAVER ISLAND TRANSPORTATION AUTHORITY
Beaver Island Transportation Authority
Minutes of Regular Meeting
January 10, 2012
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Don Vyse
Absent: Ed Troutman, Larry Hansz
BIBCO: Bill McDonough, Margo Marks
Others: Jon Fogg, Matt Fogg, Elaine West, and Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:07 am by Bob Tidmore. Approval of the Minutes of the December 13, 2011, regular meeting, it was moved by Kitty McNamara and seconded by Bob Tidmore. A motion was approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda.
Treasurer's Report The board reviewed both November and December's accounts.
Boat Design Update Schwartzfisher offered an overview of the design meeting that was held earlier this morning. She reported that it was a good meeting and manly technical issues were dealt with regarding the design of the vessel. Attendees of this meeting were, Russ McComb and John Waterhouse, EBDG, via phone and Joe McDonough, Mike Green, Margo Marks and Barb Schwartzfisher. All in attendance were pleased with the result of the meeting. We will be waiting to see our new results.
Director's Report Schwartzfisher requested the board member's take a look at the new BIBCO website. She continued by giving an audit update.
FBD Grant Round 2 Schwartzfisher reported that the grant had been submitted and some fine tuning had been made on the state level.
TIGER III Grant Update Schwartzfisher reported that we had been turned down for TIGER III funding. Most funded projects were road related.
Correspondence Statistics for December.
Other Pertinent Business None
Public Comment Jon Fogg again offered his comments concerning the new vessel design process.
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:27 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
BOARD OF DIRECTORS MEETING
TUESDAY, OCTOBER 11, 2011
BEAVER ISLAND TRANSPORTATION AUTHORITY BUILDING
12:00 PM
AGENDA
Opening of Meeting
• Call to Order
• Determination of Quorum
• Approval of Minutes
Minutes Approved ______ Minutes Approved with Corrections ________
Additions to Agenda
Treasurer's Report
Director's Report
Naval Architect Contract Update
Tiger Grant Application Update
Budget FY 2012 (Draft)
FY 2011 Budget Adjustment
Correspondence
Other Pertinent Business
Public Comment
TUESDAY, OCTOBER 11, 2011
BEAVER ISLAND TRANSPORTATION AUTHORITY BUILDING
12:00 PM
AGENDA
Opening of Meeting
• Call to Order
• Determination of Quorum
Additions to Agenda
Election of Temporary Chairman
Election of Officers
Approval of Financial Institution
Meeting Day and Time
Adjournment
Beaver Island Transportation Authority
Minutes of Regular Meeting
September 13, 2011
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman, Larry Hansz, and Don Vyse
Absent: None
BIBCO: Margo Marks
Others: Elaine West, Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 am by Bob Tidmore. Approval of the Minutes of the August 9, 2011, regular meeting, it was moved by Kitty McNamara and seconded by Ed Troutman. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda.
Schwartzfisher stated that any board member that had potential schedule ideas to get them to her for inclusion for the upcoming schedule conversation.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 8/31/11.
FY 2011 Budget Adjustment Schwartzfisher offered an overview of the budget for a final adjustment. It was moved by Bob Tidmore and seconded by Larry Hansz that this be done in preparing for the end of the fiscal year. Motion Carried.
Director's Report Agenda order
Board Appointments - Bob Tidmore and Larry Hansz were both reappointed to the BITA Board at the September 2011 St. James Township Board Meeting.
Naval Architect Contract Update Schwartzfisher reported that all parties have been working diligently on the contract document and that it has been forwarded to the State for their review.
Ferryboat Discretionary Application Update Schwartzfisher offered an update to the board word has been received we were not funded this round. She also updated the board that we would be applying for a TIGER Grant which was due October.
Budget FY 2012 (Draft) Schwartzfisher presented a draft budget for FY 2012 for board review. Action will be taken at October's meeting.
Correspondence None
Other Pertinent Business None
Public Comment None
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:15 pm.
Respectively submitted, Barbara Varnum Schwartzfisher, Executive Director
BOARD OF DIRECTORS MEETING
TUESDAY SEPTEMBER 13, 2011
BEAVER ISLAND TRANSPORTATION AUTHORITY BUILDING
12:00 PM
AGENDA
Opening of Meeting
• Call to Order
• Determination of Quorum
• Approval of Minutes
Minutes Approved ______ Minutes Approved with Corrections ________
Additions to Agenda
Treasurer's Report
Director's Report
Board Appointments
Naval Architect Contract Update
Ferry Boat Discretionary Application Update
Budget FY 2012 (Draft)
FY 2011 Budget Adjustment
Correspondence
Other Pertinent Business
Public Comment
Minutes of Regular Meeting
August 9, 2011
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman, Larry Hansz, and Don Vyse
Absent: None
BIBCO: None
Others: Elaine West, Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 am by Bob Tidmore. Approval of the Minutes of the June 14, 2011, regular meeting, it was moved by Don Vyse and seconded by Kitty McNamara. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 7/31/11. She also gave an overview line by line of the budget adjustment to follow.
Director's Report Schwartzfisher offered a report on the dredging of the slip and on the south side of the south side finger pier. We will pay for the dredging and the Boat Company with pay for the disposal and haul away.
Naval Architect Contract Update Schwartzfisher reported that all parties have been working diligently on the contract document and that it has been forwarded to the State for their review.
Ferryboat Discretionary Application Update Schwartzfisher offered an update to the board that no word has been received as to the outcome of our grant application.
Master Agreement 2012-0043 (2012-2016) - It was moved by Ed Troutman and seconded by Don Vyse to approve the Master Agreement with the Michigan Department of Transportation for the fiscal years 2012 through 2016. Motion Carried.
Auditor Bids The Beaver Island Transportation Authority received four (4) qualified bids for their audit service. The firm Dennis, Gartland and Niergath were the lowest responsive qualified bidder at $4,200.00, $4,300.00 and $4,400.00 for the next three (3) years. It was moved by Kitty McNamara and seconded by Larry Hansz to accept Dennis, Gartland and Niergath as the Authority's auditor for the specified time. Motion Carried.
FY 2011 Budget Adjustment Schwartzfisher offered an overview of the budget and the line items to be adjusted. She also asked that she and Mary Cook be allowed to close the books at the end of September with the ability to make the remaining adjustments necessary to close the lines in balance with the budget as presented. It was moved by Bob Tidmore and seconded by Ed Troutman to adjust FY 2011 budget as presented. Motion Carried.
BITA Minutes, August 9, 2011, Page 2
Correspondence BIBCO Statistics, copies of the letters Bob Tidmore and Larry Hansz send to St. James Township Supervisor, Rick Speck regarding their reappointment to the Beaver Island Transportation Authority.
Other Pertinent Business None
Public Comment None
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:34 pm.
Respectively submitted, Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Larry Hansz, and Don Vyse
Absent: Ed Troutman
BIBCO: Margo Marks-via phone
Others: Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 am by Bob Tidmore. Approval of the Minutes of the May 10, 2011, regular meeting, it was moved by Kitty McNamara and seconded by Larry Hansz. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 5/31/11.
Director's Report Agenda order
Naval Architect Update Members of the interview committee offered information on the interviewees and their qualifications. Good discussion ensued.
Naval Architect Recommendation It was moved and seconded that we offer a contract to Elliott Bay Design Group of Seattle, Washington, to design a new vessel with the CFD options. Cost will be will be as follows concept design phase $34,000.00; contract design phase $165,800.00 and computational fluid dynamics (CFD) $37,120.00. Schwartzfisher will contact Elliott Bay Design Group to negotiate the cost of the CFD testing cost. Larry Hansz moved and Don Vyse seconded. Motion Carried
Ferryboat Discretionary Application Update Schwartzfisher offered an update as to the board of where the application is in the process. She stated she has been working with the state in clarifying information and adding to the document information the state wished to include.
Correspondence BIBCO Statistics, response from MDOT regarding letter from Matt and Jon Fogg, request from Jensen Maritime for the scoring breakdown from the design bidders, email from Joe Moore requesting copies of our minutes for his website, a written update from MDOT for the FY 2010 reconciled operational assistance reports.
Other Pertinent Business None
Public Comment None
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:34 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman, via phone, and Don Vyse
Absent: Larry Hansz
BIBCO: Bill McDonough, Margo Marks
Others: Jon Fogg, Elaine West, Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 am by Bob Tidmore. Approval of the Minutes of the April 12, 2011, regular meeting, it was moved by Kitty McNamara and seconded by Don Vyse. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 4/30/11.
Director's Report Agenda order
Legislative Visit Schwartzfisher reported that the Legislators Visit was a fantastic event. All went well and the legislators seemed very impressed with the island and what we are all about. We thanked the legislators for all the support for our operating and capital grants and updated them regarding the new ferry project. They had a tour of the boat including the pilothouse. Thanks to the board members who attended. Thanks again to Bill McDonough for all his hard work on this event.
RFP Update Schwartzfisher reported that the Authority has received 4 responses to the RFP ads. The respondents were Elliot Bay Design Group of Seattle, Washington, Jensen Maritime of Seattle, Washington, NETSCO of Cleveland, Ohio, and Sea Craft Design of Sturgeon Bay, Wisconsin. Schwartzfisher reported the bids had been opened and one was substantially low and one was substantially high and the other two were within the amount of the budget. The scoring team will meet after the board meeting to see which two will be invited to present. Member of the scoring team are Bob Tidmore, Don Vyse, Larry Hansz, Bill McDonough, Margo Marks, John Drury and Barbara Schwartzfisher.
Fork Truck Bid Schwartzfisher informed the Board that the fork truck has been ordered. The third party contract is in process of being completed.
Boat Committee Update Schwartzfisher reported that we have not met and will be meeting next the first part of June.
Page 2
Correspondence BIBCO Statistic, Email response from MDOT regarding letter from Matt and Jon Fogg, MDOT will be taking the lead on this and responding directly to Matt and Jon Fogg. Schwartzfisher offered a brief overview of the email response she received from MDOT. Courier article was presented.
Other Pertinent Business Kitty McNamara made mention and thanked BIBCO and BITA for the use of the Emerald Isle for the student boat cruise.
Public Comment None
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:25 pm.
Scoring team was to meet following the regular meeting as a work session.
Next Meeting will be June 14, 2011.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman, Larry Hansz, and Don Vyse
Absent: None
BIBCO: Bill McDonough, Margo Marks via phone
Others: Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 am by Bob Tidmore. Approval of the Minutes of the March 8, 2011, regular meeting, it was moved by Ed Troutman seconded by Larry Hansz. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda. It was discussed that BITA should attend the Township Board Meetings and offer an update as to the RFP process. Schwartzfisher will coordinate.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 3/31/11.
Director's Report Schwartzfisher reported she has been contacted by Steve Zucker of the Charlevoix Courier to discuss the operation and if a situation like what happened on Mackinac Island could happen here.
Legislative Visit Schwartzfisher reported that the Legislators would be on the Island on Friday April 15, 2011. The Legislators are scheduled to be on the Emerald Isle at 2:00 pm for a visit. All BITA Board members were encouraged to attend. Thanks to Bill McDonough for all his hard work on this event.
RFP Update Schwartzfisher reported that the RFP ads have been placed in the Chicago Tribune, Boats and Harbors and The Foghorn. Bids are due May 1, 2011. We have had a few initial calls requesting the RFP.
Fork Truck Bid Schwartzfisher informed the Board that the State has instructed BITA to search for 2 more fork truck bids and she is not comfortable with this as it somewhat compromises the bidding process, she will keep the board apprised of developments.
Boat Committee Update Schwartzfisher reported that we had a very short meeting with NLEA and NWMCOG staff on April 5, 2011. The group offered updates and the Beaver Island Legislative Day was discussed. Next meeting was scheduled for June.
Page 2
Correspondence Letter from the State approving, pending funding, of our FY 2012 Operational and Capital Grants. Letter from Captain Matt Fogg, regarding the Operational and Capital Assistance to the Ferry. It was moved and seconded that we contact John Drury and ask for his assistance in formulating a response in this matter and the RFP process. (Don Vyse/Larry Hansz) Motion Carried.
Other Pertinent Business None
Public Comment None
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:30 pm.
Next Meeting will be May 10, 2011.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman, Larry Hansz, via phone, and Don Vyse
Absent: None
BIBCO: Margo Marks via phone
Others: Matt Fogg, Elaine West, Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 11:57 am by Bob Tidmore. Approval of the Minutes of the February 8, 2011, regular meeting, it was moved by Kitty McNamara seconded by Ed Troutman. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda. Schwartzfisher asked to add RFP for Naval Architect.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 2/28/11.
Director's Report Schwartzfisher reported that the staff from the Transfer Station call and asked that we begin to use green bags as our account is small and would be more cost effective if we used the bags for all involved. The Board concurred.
RFP for Boat Design It was moved by Don Vyse and seconded by Bob Tidmore to advertise for a Naval Architect to assist in the design of a new ferry vessel. Schwartzfisher informed the Board that the RFP would have to go through the State's review process and then she would place the ads. Motion Carried.
Capital and Operational Grants FY 2012 Schwartzfisher offered an overview of the Operational and Capital Grants for FY 2012. The amounts requested are the same as FY 2011. It was moved by Kitty McNamara and seconded by Ed Troutman to approve the Operational Grant as submitted for FY 2012. It was moved by Ed Troutman and seconded by Don Vyse to approve the Capital Grant for FY 2012 as submitted. Both Motions Carried.
Revision of Master Plan Contract 2007-0172 Schwartzfisher offered an overview of the Revision of the Master Agreement. The change was to revise the Third-Party Contract Procedures. It was moved by Don Vyse and seconded by Bob Tidmore to accept the changes as presented. Motion Carried.
Update on Commission Audit Review The Beaver Island Transportation Authority has been notified by the Department that the questioned cost relating to the third part contract between BITA and Moore and Bruggink has been allowed. The Department has advised BITA that Procurement Guidelines dates February 1, 2011, must be followed on all future third party agreements.
Fork Truck Bid Schwartzfisher informed the Board that the State has instructed BITA to search for 2 more fork truck bids. This action was requested due to the fact that only one bid was received during the competitive bidding process.
Boat Committee Update Schwartzfisher reported that another teleconference meeting took place and that another one is scheduled for March 10, 2011. BITA's tasks are RFP and the application, both are completed. The Board was informed that FBD has not yet been funded, however we are ready with the application once the funding process has been completed. We have also been working hard on justification of the new vessel.
Audit Schwartzfisher distributed copies of the FY 2010 Audit. BITA will be putting out bids for an annual audit for the next audit cycle. We have also been working with BIBCO and their audit team in supplying the necessary information for payment requests that they need to show.
Correspondence Letter from the State approving our Title VI policy. Letter from the State regarding the questioned cost allowance.
Other Pertinent Business None
Public Comment None
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:30 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman, Larry Hansz, via phone, and Don Vyse
Absent: None
BIBCO:
Others: Jon Fogg, Elaine West, Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 pm by Bob Tidmore. Approval of the Minutes of the January 11, 2011, regular meeting, it was moved by Kitty McNamara seconded by Ed Troutman. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda. Schwartzfisher asked to add the Authorization of Capital Grant 2011.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 1/31/11.
Director's Report Agenda order.
Fuel Pre-Buy Schwartzfisher informed the Board of the pre purchase of 35,388 gallons of fuel for parts of July and August 2011. The gallon price was set at $2.9902. The check in the amount $105,817.20 was sent on February 1, 2011.
Title VI Plan was submitted for Board review. It was moved by Kitty McNamara and seconded by Don Vyse to approve the Title VI Plan as presented. Motion Carried.
Extension of Capital Grants 2006 and 2008 and Authorization of 2011 It was moved by Ed Troutman and seconded by Don Vyse to accept the extensions of Capital Grants 2006 and 2007 and the Authorization of Capital Grant 2011. Motion Carried
Fork Truck Bid Schwartzfisher alerted the Board that a bid has been let for a new fork truck. The new procedure of having out specification approved by the state worked well. The ad was placed in the Traverse City Record Eagle and the Petoskey News Review. We have received one bid back thus far.
Boat Committee Update Schwartzfisher reported that another teleconference meeting took place and that another one is scheduled for February 10, 2011. The letter from the Boat Company was forwarded to the Northern Lakes Alliance and the Northwest Michigan Council of Government members.
Audit Schwartzfisher reported that the audit is still in process but looks sound. She hopes to have the final copy for next meeting.
Correspondence Statistics from the BIBCO, the approval fax for some changing to out phone service, we now have unlimited long distance through TDS which should lower our monthly bill by an average $20.00 per month.
Other Pertinent Business Larry Hansz asked to be added to the email list for teleconference notices.
Public Comment Jon Fogg spoke regarding his concerns between the Boat Company and St. James Marine Towing. He asked that we all remain mindful of the private aspect of barge company and that we need to work together to respect that relationship. The BITA Board thanked Mr. Fogg for his comments and that he feel free to come regularly to our meetings and to bring any concerns he may have to us. The Board also assured him they were aware of their responsibility to respect the rights of a private company and yet to ensure the needs of the travelling public were being met.
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:35 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
BITA: Kitty McNamara, Ed Troutman-via phone, Larry Hansz, via phone and Don Vyse
Absent: Bob Tidmore, excused
BIBCO: Bill McDonough. Margo Marks, via phone
Others: Elaine West, Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 pm by Kitty McNamara. Approval of the Minutes of the December 14, 2010, regular meeting, it was moved by Ed Troutman seconded by Don Vyse. Motion approved.
Ms. McNamara reviewed agenda and asked if there were any additions to agenda. Nothing added.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 12/31/10.
Director's Report Agenda order.
Boat Committee Update Schwartzfisher offered and overview of the meeting she and Bill McDonough had with the Northern Lakes Economic Alliance via teleconference. Further meetings are planned. Discussion continued on a possible trip to Lansing to meet the new legislators.
Audit Schwartzfisher reported she thought that she would have a preliminary copy of the Audit to present to the Board. It should be ready for the February meeting.
New Procurement Policies Schwartzfisher offered an overview of the new policies we will have to meet for the procurement of items. Most of the new policies were already in place on the Authorities side. Schwartzfisher voiced her concern over the possibility of slowing the purchase process. Larry Hansz asked if these new policies would include the State wanting to make our selections. Schwartzfisher responded that we would be able to reject bids and we would make a strong case for the need for specific items necessary to the vessel. Schwartzfisher will keep the Board posted in this matter.
Other Pertinent Business None
Public Comment None.
With no further public comment offered, a motion to adjourn, meeting adjourned at 12:26 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Kitty McNamara, Ed Troutman-via phone, and Don Vyse
Absent: Larry Hansz, excused
BIBCO: Bill McDonough
Others: Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 pm by Bob Tidmore. Approval of minutes from the November 9, 2010, annual meeting moved by Don Vyse and seconded by Ed Troutman. Motion Carried. Approval of the Minutes of the November 9, 2010, regular meeting, it was moved by Ed Troutman seconded by Kitty McNamara. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda. Nothing added.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 11/30/10. Draft budget needs to be passed and numbers will be adjusted.
Director's Report Agenda order.
FY 2011 Draft Budget Draft budget presented for FY 2011 for final reading. It was moved by Kitty McNamara and seconded by Don Vyse to approve the 2011 budget as presented. Motion Carried.
Schedule and Rates for the 2011 Season Copies of the schedule and passenger fare increases were discussed. It was again mentioned possibly moving the Sunday off season departure time. Fare increase will be increased one dollar each way, peak and non peak. Bulk ticket purchase books of 20 will still offered a savings. Bill McDonough offered a justification for the increase. He also alerted the BITA Board the no dividend was offered this year. Motion was made for approval of schedule and fares as presented by Don Vyse and seconded by Kitty McNamara. Motion carried.
Fuel Agreement was presented by Schwartzfisher for approval with the request that the agreement follows the calendar year as opposed to the fiscal year. This change will allow an easy of record keeping for all parties (Vendor and BIBCO). It was moved by Kitty McNamara and seconded by Ed Troutman to adopt this change. Motion Carried.
Updates New Boat Committee Audit Schwartzfisher handed out minutes from the New Boat Committee meeting and overview was offered of what took place at the meeting and an outline of what was to happen in the near future.
Audit Schwartzfisher reported to the Board that the audit for FY 2010 was underway and all was going smoothly. She also reported that she has negotiated a price reduction from what the auditors proposed. The cost for the 2010 audit will be $4,750.00.
Correspondence None
Other Pertinent Business None
Public Comment None.
With no further public comment offered, a motion to adjourn was entertained (McNamara/Troutman) meeting adjourned at 12:34 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Ed Troutman, Larry Hansz, and Don Vyse
Absent: Kitty McNamara, excused
BIBCO: Margo Marks
Others: Valerie Shultz, Elaine West, and Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:06 pm by Bob Tidmore. Approval of minutes from the August 10, 2010, regular meeting, with one correction, it was moved by Don Vyse seconded by Larry Hansz. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda. Nothing added.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 10/31/10. Copy of final adjusted budget presented, Schwartzfisher went over the lines for the board. She also highlighted comparisons to the FY 2011 draft budget. Schwartzfisher presented a breakdown created by Ms. Shultz for board review of our capital grants. Schwartzfisher also presented an update on the amount of fuel that was spent in FY 2010.
Director's Report Schwartzfisher thanked the board for their patience during her time of sick leave.
Introduction of New MDOT Project Manager Valerie Shultz was introduce and welcomed. She is based in Cadillac. Ms. Shultz gave a brief overview of her background. We are glad to have her aboard.
FY 2011 Draft Budget Draft budget presented for FY 2011. Tabled until December's meeting.
Correspondence Copy of letter from BIBCO. Mr. Tidmore thanked Ms. Marks for taking the time to write the letter requesting the new ferry. He suggested that Larry Hansz, Barbara Schwartzfisher and Bob Tidmore be the BITA representatives on the New Ferryboat Committee. Larry Hansz asked what A&E money was available. Schwartzfisher gave an overview of the available funds. She reminded the board that some of the funds had been shifted for the dock repair project. She suggested that we shift back the remaining funds back to A&E, and be mindful that we have repowering in the future. We will have around $100,000.00 from 2006 available and money available in 2008 grant. Meetings will be scheduled. BITA board is in full agreement that this is something that should be moving forward on and now is the time.
October Statistics from BIBCO, Letter from MDOT notifying us on the FY 2011 Local Operating Formula Funds. TDS internet contact greater speed and same monthly price locked in for two (2) years.
Other Pertinent Business None
Public Comment None.
With no further public comment offered, a motion to adjourn was entertained (Troutman/Hansz) meeting adjourned at 12:30 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Ed Troutman, Larry Hansz and Don Vyse.
BIBCO: Margo Marks
Others: Valerie Shultz, Elaine West, and Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:02 pm by Bob Tidmore.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda.
Election of Temporary Chairman it was moved by Bob Tidmore and seconded by Ed Troutman to nominate Barbara Schwartzfisher as temporary chairman. Motion carried.
Election of Officers it was moved by Larry Hansz and seconded by Don Vyse to elect the following slate of officers:
Bob Tidmore Chairman
Kitty McNamara Vice Chairman
Ed Troutman Secretary/Treasurer
Motion Carried. Let the record reflect such.
Approval of Financial Institution it was moved by Bob Tidmore and seconded by Larry Hansz to retain the Charlevoix State Bank as the Beaver Island Transportation Authority's bank of record. Motion carried.
Meeting dates and times will remain 2 nd Tuesday of the month at noon. Unless otherwise determined.
With the business of Annual Meeting concluded motion to adjourn offered by Ed Troutman and Larry Hansz. Meeting adjourned at 12:05 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director
In Attendance:
BITA: Bob Tidmore, Ed Troutman, Larry Hansz-via phone, and Don Vyse
Absent: Kitty McNamara, excused
BIBCO:
Others: Barbara Schwartzfisher
Quorum was determined and the meeting called to order at 12:00 pm by Bob Tidmore. Approval of minutes from the June 15, 2010, regular meeting, with one correction, it was moved by Ed Troutman seconded by Don Vyse. Motion approved.
Mr. Tidmore reviewed agenda and asked if there were any additions to agenda. Nothing added.
Treasurer's Report Schwartzfisher offered a monthly report for capital contracts, operational expenses and revenue through 07/31/10. Schwartzfisher outlined how things will be reimbursed from capital to operational. Schwartzfisher handed out the proposed budget adjustment. Schwartzfisher went over changes line by line.
Director's Report Agenda order
Budget Adjustment It was moved by Larry Hansz and seconded by Ed Troutman to approve the FY 2010 budget adjustment as presented. Motion Carried.
Consultant It was moved by Vyse and seconded by Troutman to accept the bid from J. Drury LLC. To offer consulting services to the Authority. The service will not exceed the quoted amount and all work would be approved by the Authority Board before it commences. The person would be hired on a case by case basis with board approval. Normal advertisement procedures will be followed. Motion carried.
Dock Repair Schwartzfisher offered an overview of the repairs for the south finger pier and the bids as they were received. It was moved by Ed Troutman and seconded by Don Vyse to accept the lowest bid which was from Cary Concrete in the amount of $12,500.00. Thanks went to DonVyse and Larry Hansz for reviewing the bids and assisting with this project.
Correspondence Statistics from BIBCO.
Other Pertinent Business None
Public Comment None.
With no further public comment offered, a motion to adjourn was entertained, meeting adjourned at 12:33 pm.
Respectively submitted,
Barbara Varnum Schwartzfisher, Executive Director